HEALTH RESOURCES AND SERVICES ADMINISTRATION
Special Requirements

FY 2009 HHS Enterprise Information Technology Fund-PMA e-Gov Initiatives

HRSA Allocation Statement:
The HRSA will contribute $710,000 of its FY 2009 budget to support Department enterprise information technology initiatives as well as the President’s Management Agenda (PMA) Expanding E-Government initiatives. Operating Division contributions are combined to create an Enterprise Information Technology (EIT) Fund that finances both the specific HHS information technology initiatives identified through the HHS Information Technology Capital Planning and Investment Control process and the PMA initiatives. These HHS enterprise initiatives meet cross-functional criteria and are approved by the HHS IT Investment Review Board based on funding availability and business case benefits. Development is collaborative in nature and achieves HHS enterprise-wide goals that produce common technology, promote common standards, and enable data and system interoperability. The HHS Department initiatives also position the Department to have a consolidated approach, ready to join in PMA initiatives.

Of the amount specified above, $282,262 is allocated to support the President’s Management Agenda Expanding E-Government initiatives for FY 2009. This amount supports the PMA E-Government initiatives as follows:

Prospective benefits from these initiatives are:

Business Gateway
Provides cross-agency access to government information including: forms; compliance assistance resources; and, tools, in a single access point. The site offers businesses various capabilities including: "issues based"search and organized agency links to answer business questions; links to help resources regarding which regulations businesses need to comply with and how to comply; online single access to government forms; and, streamlined submission processes that reduce the regulatory paperwork burdens. HHS' participation in this initiative provides HHS with an effective communication means to provide its regulations, policies, and forms applicable to the business community in a business-facing, single access point.

Grants.gov
Allows HHS to publish grant funding opportunities and application packages online while allowing the grant community (state, local and tribal governments, education and research organizations, non-profit organization, public housing agencies and individuals) to search for opportunities, download application forms, complete applications locally, and electronically submit applications using common forms, processes and systems. In FY 2007, HHS posted over 1,000 packages and received 108,436 application submissions - more than doubling 52,088 received in FY 2007 with NIH substantially increasing its applications submissions from 47,254 to 89,439 submissions.

HRSA posts 100% of its discretionary grant opportunities on Grants.gov's Find and Apply sites. Additionally, HRSA receives all of its non-competing applications through Grants.gov Apply. In FY 2007, HRSA posted 265 packages on Grants.gov and received 6,650 applications submissions through Grants.gov.

Lines of Business-Geospatial One-Stop
Promotes coordination and alignment of geospartial data collection and maintenance among all levels of government: provides one-stop web access to geospatial information through development of a portal; encourages collaborative planning for future investments in geospartial data; expands partnerships that help leverage investments and reduce duplication; and, facilitates partnerships and collaborative approaches in the sharing and stewardship of data. Up-to-date accessible information helps leverage resources and support programs: economic development, environmental quality and homeland security. HHS registers its geospatial data, making it available from the single access point.

Lines of Business-Human Resources Management
Provides standardized and interoperable HR solutions utilizing common core functionality to support the strategic management of Human Capital. HHS has been selected as a Center of Excellence and will be leveraging its HR investments to provide services to other Federal agencies.

Lines of Business-Grants Management
Supports end-to-end grants management activities promoting improved customer service; decision making; financial management processes; efficiency of reporting procedure; and, post-award closeout actions. An HHS agency, Administration for Children and Families (ACF), is a GMLOB consortia lead, which has allowed ACF to take on customers external to HHS. These additional agency users have allowed HHS to reduce overhead costs for internal HHS users. Additionally, NIH is an internally HHS-designated Center of Excellence and has applied to be a GMLOB consortia lead. This effort has allowed HHS agencies using the NIH system to reduce grants management costs. Both efforts have allowed HHS to achieve economies of scale and efficiencies, as well as streamlining and standardization of grants processes, thus reducing overall HHS costs for grants management systems and processes.

In FY 2007, HRSA processed all grant awards through ACF's GMLoB. All HRSA grant obligations are reported by the ACF system to the HHS Unified Financial Management System, Tracking Accountability in Government Grants System (TAGGS), and the Congressional Liaison Office (CLO) system. HRSA uses all of the ACF grants system functionality.

Lines of Business-Financial Management
Supports efficient and improved business performance while ensuring integrity in accountability, financial controls and mission effectiveness by enhancing process improvements; achieving cost savings; standardizing business processes and data models; promoting seamless data exchanges between Federal agencies; and, strengthening internal controls.

Lines of Business-Budget Formulation and Execution
Allows sharing across the Federal government of common budget formulation and execution practices and processes resulting in improved practices within HHS.

Integrated Acquisition Environment for Loans and Grants
Managed by GSA, all agencies participating in the posting and/or awarding of Loans and Grants are required by the Federal Funding Accountability and Transparency Act (FFATA) to disclose award information on a publicly accessible website. Cross-government cooperation with the Office of Management and Budget's Integrated Acquisition Environment initiative in determining unique identifiers for Loans & Grants transactions furthers the agency in complying with the Transparency Act, which enhances transparency of federal program performance information, funding, and Loans & Grants solicitation.

HRSA continues to assist, monitor and provide input into the Government-wide effort to further implement the requirements of FFATA. HRSA works with and serves on the TAGGS/FFATA Departmental workgroup. HRSA has assisted in the design of the new TAGGS reporting requirements which have been modified in compliance with FFATA to include the reporting of the DUNS number, areas served, and performance sites. HRSA has modified its data stream to the ACF's Center of Excellence (COE) to include the capture and transmission of this data to the TAGGS Departmental reporting system. As of January 2008, HRSA has provided all newly-required data elements to TAGGS through the COE and verified and validated these data. HRSA representatives continue to participate in the FFATA implementation workgroup at the Departmental level.

In addition, HRSA has participated in the workgroup to help define the subrecipient reporting requirements. The reporting requirements have yet to be determined, however, HRSA performance measurement systems are likely to provide much of the needed data in this category.

Disaster Assistance Improvement Plan (DAIP)
The DAIP, managed by Department of Homeland Security, assists agencies with active disaster assistance programs such as HHS to reduce the burden on other federal agencies which routinely provide logistical help and other critical management or organizational support during disasters. The DAIP program office, during its first year of operation, will quantify and report on the benefits and cost savings or cost reductions for each member agency.

Special Requirements

Unified Financial Management System Operations and Maintenance
UFMS has now been fully deployed. The Program Support Center, through the Service and Supply Fund, manages the ongoing Operations and Maintenance (O & M) activities for UFMS. The scope of O & M services includes post deployment support and ongoing business and technical operations services, as well as an upgrade of Oracle software from version 11.5.9 to version 12.0. HRSA will use $5,469,597 for these O&M costs in FY 2009.

HHS Consolidated Acquisition System
The HHS Consolidated Acquisition System (HCAS) initiative is a Department-wide contract management system that will integrate with the Unified Financial Management System (UFMS). The applications within the HCAS are Compusearch PRISM and a portion of the Oracle Compusearch Interface (OCI). PRISM is a federal contract management system that streamlines the procurement process. PRISM automates contract writing, simplified acquisitions, electronic approvals and routing, pre-award tracking, contract monitoring, post award tracking, contract closeout and reporting. HRSA will use $211,698 to support the completion of HCAS implementation in FY 2009.

Capital Asset Plan and Business Case Summaries

HRSA's FY 2009 Exhibit 300: Capital Asset Plan and Business Case Summaries will be posted on the HHS website by February 19, 2008.