Older
Americans Act
Part 1326 Regulations - Grants to Indian Tribes for Support
and Nutrition Services
[Code of Federal Regulations]
[Title 45, Volume 4, Parts 1200 to End]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR1326]
Title 45--Public Welfare
Chapter XIII--Office Of Human Development Services
Department Of Health and Human Services
Part 1326--Grants To Indian Tribes For Support And Nutrition Services
Sec.
1326.1 Basis and purpose of this part.
1326.3 Definitions.
1326.5 Applicability of other regulations.
1326.7 Confidentiality and disclosure of information.
1326.9 Contributions.
1326.11 Prohibition against supplantation.
1326.13 Supportive services.
1326.15 Nutrition services.
1326.17 Access to information.
1326.19 Application requirements.
1326.21 Application approval.
1326.23 Hearing procedures.
Authority: 42 U.S.C. 3001; Title VI, Part A of the Older Americans
Act.
Source: 53 FR 33774, Aug. 31, 1988, unless otherwise noted.
Sec. 1326.1 Basis and purpose of this part.
This program was established to meet the unique needs and
circumstances of American Indian elders on Indian reservations. This
part implements title VI (part A) of the Older Americans Act, as
amended, by establishing the requirements that an Indian tribal
organization shall meet in order to receive a grant to promote the
delivery of services for older Indians that are comparable to services
provided under Title III. This part also prescribes application and
hearing requirements and procedures for these grants.
Sec. 1326.3 Definitions.
Acquiring, as used in section 307(a)(14) of the Act, means obtaining
ownership of an existing facility in fee simple or by lease for 10 years
or more for use as a multipurpose senior center.
Altering or renovating, as used in section 307(a)(14) of the Act
with respect to multipurpose senior centers, means making modifications
to or in connection with an existing facility which are necessary for
its effective use as a center. These may include renovation, repair, or
expansion which is not in excess of double the square footage of the
original facility and all physical improvements.
Budgeting period, as used in Sec. 1326.19 of this part, means the
intervals of time into which a period of assistance (project period) is
divided for budgetary and funding purposes.
Constructing, as used in section 307(a)(14) of the Act with respect
to multipurpose senior centers, means building a new facility, including
the costs of land acquisition and architectural and engineering fees, or
making modifications to or in connection with an existing facility which
are in excess of double the square footage of the original facility and
all physical improvements.
Department, means the Department of Health and Human Services.
Indian reservation, means the reservation of any Federally
recognized Indian tribe, including any band, nation, pueblo, or
rancheria, any former reservation in Oklahoma, any community on non-
trust land under the jurisdiction of an Indian tribe, including a band,
nation, pueblo, or rancheria, with allotted lands, or lands subject to a
restriction against alienation imposed by the United States, and Alaskan
Native regions established, pursuant to the Alaska Native Claims
Settlement Act (84 Stat. 688).
Indian tribe, means any Indian tribe, band, nation, or organized
group or community, including any Alaska Native Village, regional or
village corporation as defined in or established pursuant to the Alaska
Native Claims Settlement Act (85 Stat. 688) which is recognized as
eligible for the special programs and services provided by the United
States to Indians because of their status as Indians (25 U.S.C. 450b).
Means test, as used in the provision of services, means the use of
an older Indian's income or resources to deny or limit that person's
receipt of services under this part.
Older Indians, means those individuals who have attained the minimum
age determined by the tribe for services.
Project period, as used in Sec. 1326.19 of this part, means the
total time for which a project is approved for support, including any
extensions.
Service area, as used in Sec. 1326.9(b) and elsewhere in this part,
means that geographic area approved by the Commissioner in which the
tribal organization provides supportive and nutritional services to
older Indians residing there. A service area may include all or part of
the reservation or any portion of a county or counties which has a
common boundary with the reservation. A service area may also include a
non-contiguous area if the designation of such an area will further the
purpose of the Act and will provide for more effective administration of
the program by the tribal organization.
Service provider, means any entity that is awarded a subgrant or
contract from a tribal organization to provide services under this part.
Tribal organization, as used in Sec. 1326.7 and elsewhere in this
part, means the recognized governing body of any Indian tribe, or any
legally established organization of Indians which is controlled,
sanctioned or chartered by such governing body or which is
democratically elected by the adult members of the Indian community to
be served by such organization and which includes the maximum
participation of Indians in all phases of its activities. Provided that
in any case where a contract is let or grant made to an organization to
perform services benefiting more than one Indian tribe, the approval of
each Indian tribe shall be a prerequisite to the letting or making of
the contract or grant (25 U.S.C. 450b).
Sec. 1326.5 Applicability of other regulations.
The following regulations in title 45 of the Code of Federal
Regulations apply to all activities under this part:
- Part 16--Procedures of the Departmental Grant Appeals Board;
- Part 74--Administration of Grants;
- Part 75--Informal Grant Appeals Procedures;
- Part 80--Nondiscrimination Under Programs Receiving Federal
Assistance through the Department of Health and Human Services:
Effectuation of title VI of the Civil Rights Act of 1964;
- Part 81--Practice and Procedure for Hearings under part 80
of this Title;
- Part 84--Nondiscrimination on the Basis of Handicap in Programs
and Activities Receiving Benefits from Federal Financial Participation;
and
- Part 91--Nondiscrimination on the Basis of Age in Programs
or Activities Receiving Federal Financial Assistance from HHS.
Sec. 1326.7 Confidentiality and disclosure of information.
A tribal organization shall have confidentiality and disclosure
procedures as follows:
- A tribal organization shall have procedures to ensure that
no information about an older Indian or obtained from an older
Indian by any provider of services is disclosed by the provider
of such services in a form that identifies the person without
the informed consent of the person or of his or her legal representative,
unless the disclosure is required by court order, or for program
monitoring by authorized Federal or tribal monitoring agencies.
- A tribal organization is not required to disclose those types
of information or documents that are exempt from disclosure
by a Federal agency under the Federal Freedom of Information
Act, 5 U.S.C. 552.
Sec. 1326.9 Contributions.
- Each tribal organization shall:
- Provide each older Indian with a free and voluntary opportunity
to contribute to the cost of the service;
- Protect the privacy of each older Indian with respect
to his or her contribution;
- Establish appropriate procedures to safeguard and account
for all contributions;
- Use all services contributions to expand comprehensive
and coordinated services systems supported under this part,
while using nutrition services contributions only to expand
services as provided under section 307(a)(13)(c)(ii) of
the Act.
- Each tribal organization may develop a suggested contribution
schedule for services provided under this part. In developing
a contribution schedule, the tribal organization shall consider
the income ranges of older Indians in the service area and the
tribal organization's other sources of income. However, means
tests may not be used.
- A tribal organization that receives funds under this part
may not deny any older Indian a service because the older Indian
will not or cannot contribute to the cost of the service.
Sec. 1326.11 Prohibition against supplantation.
A tribal organization shall ensure that the activities provided
under a grant under this part will be in addition to, and not in
substitution for, comparable activities provided without Federal
assistance.
Sec. 1326.13 Supportive services.
- A tribal organization may provide any of the supportive services
mentioned under title III of the Older Americans Act, and any
other supportive services that are necessary for the general
welfare of older Indians.
- If an applicant elects to provide multipurpose senior center
activities or uses any of the funds under this part for acquiring,
altering or renovating a multipurpose senior center facility,
it shall comply with the following requirements:
- The tribal organization shall comply with all applicable
local health, fire, safety, building, zoning and sanitation
laws, ordinances or codes.
- The tribal organization shall assure the technical adequacy
of any proposed alteration or renovation of a multipurpose
senior centers assisted under this part. The tribal organization
assures technical adequacy by requiring that any alteration
or renovation of a multipurpose senior center that affects
the load bearing members of the facility is structurally
sound and complies with all applicable local or State ordinances,
laws, or building codes.
- If an applicant elects to provide legal services, it shall
substantially comply with the requirements in Sec. 1321.71 and
legal services providers shall comply fully with the requirements
in Secs. 1321.71(c) through 1321.71(p).
Sec. 1326.15 Nutrition services.
- In addition to providing nutrition services to older Indians,
a tribal organization may:
- Provide nutrition services to the spouses of older Indians;
- Provide nutrition services to non-elderly handicapped
or disabled Indians who reside in housing facilities occupied
primarily by the elderly, at which congregate nutrition
services are provided;
- Offer a meal, on the same basis as meals are provided
to older Indians, to individuals providing volunteer services
during meal hours; and
- Provide a meal to individuals with disabilities who reside
in a non-institutional household with and accompany a person
eligible for congregate meals under that part.
- Each tribal organization may receive cash payments in lieu
of donated foods for all or any portion of its funding available
under section 311(a)(4) of the Act. To receive cash or commodities,
the tribal organization shall have an agreement with the U.S.
Department of Agriculture's Food and Nutrition Service (FNS)
to be a distributing agency.
- Where applicable, the tribal organization shall work with
agencies responsible for administering other programs to facilitate
participation of older Indians.
Sec. 1326.17 Access to information.
A tribal organization shall:
- Establish or have a list of all services that are available
to older Indians in the service area,
- Maintain a list of services needed or requested by the older
Indians; and
- Provide assistance to older Indians to help them take advantage
of available services.
Sec. 1326.19 Application requirements.
A tribal organization shall have an approved application. The
application shall be submitted as prescribed in section 604 of the Act
and in accordance with the Commissioner's instructions for the specified
project and budget periods. The application shall provide for:
- Program objectives, as set forth in section 604(a)(5) of the
Act, and any objectives established by the Commissioner.
- A description of the geographic boundaries of the service
area proposed by the tribal organization:
- Documentation of the ability of the tribal organization to
deliver supportive and nutrition services to older Indians,
or documentation that the tribal organization has effectively
administered supportive and nutrition services within the last
3 years;
- Assurances as prescribed by the Commissioner that:
- A tribal organization represents at least 50 individuals
who have attained 60 years of age or older;
- A tribal organization shall comply with all applicable
State and local license and safety requirements for the
provision of those services;
- If a substantial number of the older Indians residing
in the service area are of limited English-speaking ability,
the tribal organization shall utilize the services of workers
who are fluent in the language spoken by a predominant number
of older Indians;
- Procedures to ensure that all services under this part
are provided without use of any means tests;
- A tribal organization shall comply with all requirements
set forth in Sec. 1326.7 through 1326.17; and
- The services provided under this part will be coordinated,
where applicable, with services provided under title III
of the Act.
- A tribal resolution(s) authorizing the tribal organization
to apply for a grant under this part; and
- Signature by the principal official of the tribe.
Sec. 1326.21 Application approval.
- Approval of any application under section 604(e) of the Act,
shall not commit the Commissioner in any way to make additional,
supplemental, continuaton, or other awards with respect to any
approved application or portion thereof.
- The Commissioner may give first priority in awarding grants
to grantees which have effectively administered such grants
in the prior year.
Sec. 1326.23 Hearing procedures.
In meeting the requirements of section 604(d)(3) of the Act, if the Commissioner disapproves an application from an eligible tribal organization, the tribal organization may file a written request for a hearing with the Commissioner.
- The request shall be postmarked or delivered in person within
30 days of the date of the disapproval notice. If it requests
a hearing, the tribal organization shall submit to the Commissioner,
as part of the request, a full written response to each objection
specified in the notice of disapproval, including the pertinent
facts and reasons in support of its response, and any and all
documentation to support its position. Service of the request
shall also be made on the individual(s) designated by the Commissioner
to represent him or her.
- The Administration on Aging shall have the opportunity to
respond with 30 days to the merits of the tribal organization's
request.
- The Commissioner notifies the tribal organization in writing
of the date, time and place for the hearing.
- The hearing procedures include the right of the tribal organization
to:
- A hearing before the Commissioner or an official designated
by the Commissioner;
- Be heard in person or to be represented by counsel, at
no expense to the Administration on Aging;
- Present written evidence prior to and at the hearing,
and present oral evidence at the hearing if the Commissioner
or designated official decides that oral evidence is necessary
for the proper resolution of the issues involved, and
- Have the staff directly responsible for reviewing the
application either present at the hearing, or have a deposition
from the staff, whichever the Commissioner or designated
official decides.
- The Commissioner or designated official conducts a fair and
impartial hearing, takes all necessary action to avoid delay
and to maintain order and has all powers necessary to these
ends.
- Formal rules of evidence do not apply to the hearings.
- The official hearing transcript together with all papers,
documents, exhibits, and requests filed in the proceedings,
including rulings, constitutes the record for decision.
- After consideration of the record, the Commissoner or designated
official issues a written decision, based on the record, which
sets forth the reasons for the decision and the evidence on
which it was based. The decision is issued within 60 days of
the date of the hearing, constitutes the final administrative
action on the matter and is promptly mailed to the tribal organization.
- Either the tribal organization or the staff of the Administration
on Aging may request for good cause an extension of any of the
time limits specified in this section.
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