OTP Database

Database & Mail Merge instructions [PDF-220KB]

The Office of Tribal programs (OTP) administers and maintains a database which has been available to all Headquarters East staff for some time. Information in the database includes names, addresses, telephone/fax numbers, and E-mail addresses, etc. The database also identifies tribes that have contracts under Title I of P.L. 93-638 and compacts under Title III. The database allows users to view individual records; query/search by name, organization, etc.; and generate and print reports and mailing labels, etc. the database includes 13 groups including, but not limited to:

Tribal Leaders (Group 150)
Tribal Health Directors (Group 151)
Urban Health Directors (Group 152)
National Indian Organizations (Group 153)
Area Directors (Group 154)
Service Unit Directors (Group 155)
Contract Proposal Liaison Officers (Group 156)
Health Boards (Group 158)

Recently, the OTP database has been upgraded, been rewritten using a more stable and powerful development tool. In the near future, Area Office staff will be able to request access to the database. Development of a Web-enabled version should begin in the near future.

With the new software, users have capabilities to format and print their own reports and labels (i.e., by Area, State, Group, etc.). In addition, users can send reports and labels to others by E-mail or by copying to a disk. Changes in the data can only be made by designated OTP staff. If you find any incorrect data, or need to request access to the database, please send an E-mail to Felicia.roach@ihs.gov. If you experience problems in connecting to the database, contact the HQ Help Desk at 301-443-2423 during normal business hours.

The OTP database can be found by clicking on the desktop icon.

To access the database, use your USER ID and PASSWORD. The database is user friendly. A OTP User Manual is available on the internet at. To print mailing labels, you will need 1" x 2 5/8" laser labels. There are 30 labels to a page. The labels may be purchased from GSA, Staples, Office Depot, and other office supply sources. Be sure to follow the instructions in your printer’s manual for printing labels.

We hope you find this database useful.