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Office Of Information & Technology

Electronic Records Management

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The Electronic Records Management (ERM) provides a policy framework and guidance for electronic records management applicable government-wide. ERM was developed to promote effective management and access to federal agency information in support of accelerated decision making. ERM will provide the tools that agencies will need to manage their records in electronic form, addressing specific areas of electronic records management where agencies are having major difficulties.

ERM uses automated techniques to manage records, regardless of the format. It supports records collection, organization, categorization, storage of electronic records, metadata, and location of physical records, retrieval, use, and disposition.

Policy & Procedures
     
  • VA Electronic Mail System
  http://vaww.va.gov/pubs/directives/Information-Resources-Management-(IRM)/6103dir.doc
  • VA Electronic Mail Records
  http://vaww.va.gov/pubs/directives/Information-Resources-Management-(IRM)/6301dir.htm

http://vaww.va.gov/pubs/handbooks/Information-Resources-Management-(IRM)/6301hb.htm
Memoranda
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  • Law and Statutes
 

http://www.archives.gov/about/laws/

  • NARA Electronic Records Management Guidance
 

http://www.archives.gov/records-mgmt/initiatives/erm-products.html

  • NARA Electronic Records Archives
 

http://www.archives.gov/era/

  • Recommended Practice: Developing and Implementing and Enterprise-wide Electronic Records Management (ERM) Proof of Concept Pilot
 

http://www.archives.gov/records-mgmt/policy/pilot-guidance.html

  • Guidance for Building an Effective Enterprise-wide Electronic Records Management (ERM) Governance Structure
 

http://www.archives.gov/records-mgmt/policy/governance-guidance.html

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  • Recommended Practice: Evaluating Commercial Off-the-Shelf (COTS) Electronic Records Management (ERM) Applications
 

http://www.archives.gov/records-mgmt/policy/cots-eval-guidance.html

  • Guidance for Coordinating the Evaluation of Capital Planning and Investment Control (CPIC) Proposals for ERM Applications
 

http://www.archives.gov/records-mgmt/policy/cpic-guidance.html

  • Electronic Records Management Guidance on Methodology for Determining Agency-unique Requirements
 

http://www.archives.gov/records-mgmt/policy/requirements-guidance.html

  • Electronic Information Management Standards- DOD 5015.2
  DoD Standard 5015.2 – http://jitc.fhu.disa.mil/recmgt/standards.html

NARA Endorses the Federal-wide adoption of the DoD 5015.2-STD

http://www.arcjoves.gov/records-mgmt/bulletins/2003/2003.03.html

  • Expanding Acceptable Transfer Requirements: Transfer Instructions for Existing E-mail Messages with Attachments
  http://www.archives.gov/records-mgmt/initiatives/email-attachments.html
  • Expanding Acceptable Transfer Requirements: Transfer Instructions for Existing Permanent Electronic Records Scanned Images of Textual Records
  http://www.archives.gov/records-mgmt/initiatives/scanned-textual.html
  • Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records Digital Photographic Records
  http://www.archives.gov/records-mgmt/initiatives/digital-photo-records.html
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  • Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records RECORDS IN PORTABLE DOCUMENT FORMAT (pdf)
  http://www.archives.gov/records-mgmt/initiatives/pdf-records.html
  • Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records Digital Geospatial Data Records
  http://www.archives.gov/records-mgmt/initiatives/digital-geospatial-data-records.html
  • Managing Web Records
  http://www.archives.gov/records-mgmt/policy/managing-web-records-index.html
  • Expanding Acceptable Transfer Requirements: Transfer Instructions for Permanent Electronic Records Digital Geospatial Data Records
  http://www.archives.gov/records-mgmt/initiatives/web-content-records.html
  • VA Enterprise Architecture (EA) Version 2.0 (Draft)
  See 005E website for address
  • Federal  Enterprise Architecture (FEA)
  https://www.feams.gov/

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