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HEALTH RESOURCES AND SERVICES ADMINISTRATION
Special Requirements
FY 2009 HHS Enterprise Information Technology
Fund-PMA e-Gov Initiatives
HRSA Allocation Statement:
The HRSA will contribute $710,000 of its FY 2009 budget
to support Department enterprise information technology
initiatives as well as the President’s Management
Agenda (PMA) Expanding E-Government initiatives. Operating
Division contributions are combined to create an Enterprise
Information Technology (EIT) Fund that finances both
the specific HHS information technology initiatives
identified through the HHS Information Technology
Capital Planning and Investment Control process and
the PMA initiatives. These HHS enterprise initiatives
meet cross-functional criteria and are approved by
the HHS IT Investment Review Board based on funding
availability and business case benefits. Development
is collaborative in nature and achieves HHS enterprise-wide
goals that produce common technology, promote common
standards, and enable data and system interoperability.
The HHS Department initiatives also position the Department
to have a consolidated approach, ready to join in
PMA initiatives.
Of the amount specified above, $282,262 is allocated
to support the President’s Management Agenda
Expanding E-Government initiatives for FY 2009. This
amount supports the PMA E-Government initiatives as
follows:
PMA
e-Gov Initiative |
FY
2009 Allocation |
Business
Gateway |
$4,455 |
E-Authentication
|
$0 |
E-Rulemaking
|
$0 |
E-Travel
|
$0 |
Grants.Gov
|
$137,581 |
Integrated
Acquisition |
$0 |
Geospatial
LOB |
$720 |
Federal
Health Architecture LoB |
$0 |
Human
Resources LoB |
$3,776 |
Grants
Management LoB |
$14,410 |
Financial
Management LoB |
$2,937 |
Budget
Formulation & Execution LoB |
$1,953 |
IT Infrastructure
LoB |
$0 |
Integrated
Acquisition – Loans and Grants |
$81,431 |
Disaster
Assistance Improvement Plan |
$35,000 |
TOTAL
|
$282,262 |
Prospective benefits from these initiatives are:
Business Gateway
Provides cross-agency access to government information
including: forms; compliance assistance resources;
and, tools, in a single access point. The site offers
businesses various capabilities including: "issues
based"search and organized agency links to answer
business questions; links to help resources regarding
which regulations businesses need to comply with and
how to comply; online single access to government
forms; and, streamlined submission processes that
reduce the regulatory paperwork burdens. HHS' participation
in this initiative provides HHS with an effective
communication means to provide its regulations, policies,
and forms applicable to the business community in
a business-facing, single access point.
Grants.gov
Allows HHS to publish grant funding opportunities
and application packages online while allowing the
grant community (state, local and tribal governments,
education and research organizations, non-profit organization,
public housing agencies and individuals) to search
for opportunities, download application forms, complete
applications locally, and electronically submit applications
using common forms, processes and systems. In FY 2007,
HHS posted over 1,000 packages and received 108,436
application submissions - more than doubling 52,088
received in FY 2007 with NIH substantially increasing
its applications submissions from 47,254 to 89,439
submissions.
HRSA posts 100% of its discretionary grant opportunities
on Grants.gov's Find and Apply sites. Additionally,
HRSA receives all of its non-competing applications
through Grants.gov Apply. In FY 2007, HRSA posted
265 packages on Grants.gov and received 6,650 applications
submissions through Grants.gov.
Lines of Business-Geospatial One-Stop
Promotes coordination and alignment of geospartial
data collection and maintenance among all levels of
government: provides one-stop web access to geospatial
information through development of a portal; encourages
collaborative planning for future investments in geospartial
data; expands partnerships that help leverage investments
and reduce duplication; and, facilitates partnerships
and collaborative approaches in the sharing and stewardship
of data. Up-to-date accessible information helps leverage
resources and support programs: economic development,
environmental quality and homeland security. HHS registers
its geospatial data, making it available from the
single access point.
Lines of Business-Human Resources Management
Provides standardized and interoperable HR solutions
utilizing common core functionality to support the
strategic management of Human Capital. HHS has been
selected as a Center of Excellence and will be leveraging
its HR investments to provide services to other Federal
agencies.
Lines of Business-Grants Management
Supports end-to-end grants management activities promoting
improved customer service; decision making; financial
management processes; efficiency of reporting procedure;
and, post-award closeout actions. An HHS agency, Administration
for Children and Families (ACF), is a GMLOB consortia
lead, which has allowed ACF to take on customers external
to HHS. These additional agency users have allowed
HHS to reduce overhead costs for internal HHS users.
Additionally, NIH is an internally HHS-designated
Center of Excellence and has applied to be a GMLOB
consortia lead. This effort has allowed HHS agencies
using the NIH system to reduce grants management costs.
Both efforts have allowed HHS to achieve economies
of scale and efficiencies, as well as streamlining
and standardization of grants processes, thus reducing
overall HHS costs for grants management systems and
processes.
In FY 2007, HRSA processed all grant awards through
ACF's GMLoB. All HRSA grant obligations are reported
by the ACF system to the HHS Unified Financial Management
System, Tracking Accountability in Government Grants
System (TAGGS), and the Congressional Liaison Office
(CLO) system. HRSA uses all of the ACF grants system
functionality.
Lines of Business-Financial Management
Supports efficient and improved business performance
while ensuring integrity in accountability, financial
controls and mission effectiveness by enhancing process
improvements; achieving cost savings; standardizing
business processes and data models; promoting seamless
data exchanges between Federal agencies; and, strengthening
internal controls.
Lines of Business-Budget Formulation and Execution
Allows sharing across the Federal government of common
budget formulation and execution practices and processes
resulting in improved practices within HHS.
Integrated Acquisition Environment for Loans
and Grants
Managed by GSA, all agencies participating in the
posting and/or awarding of Loans and Grants are required
by the Federal Funding Accountability and Transparency
Act (FFATA) to disclose award information on a publicly
accessible website. Cross-government cooperation with
the Office of Management and Budget's Integrated Acquisition
Environment initiative in determining unique identifiers
for Loans & Grants transactions furthers the agency
in complying with the Transparency Act, which enhances
transparency of federal program performance information,
funding, and Loans & Grants solicitation.
HRSA continues to assist, monitor and provide input
into the Government-wide effort to further implement
the requirements of FFATA. HRSA works with and serves
on the TAGGS/FFATA Departmental workgroup. HRSA has
assisted in the design of the new TAGGS reporting
requirements which have been modified in compliance
with FFATA to include the reporting of the DUNS number,
areas served, and performance sites. HRSA has modified
its data stream to the ACF's Center of Excellence
(COE) to include the capture and transmission of this
data to the TAGGS Departmental reporting system. As
of January 2008, HRSA has provided all newly-required
data elements to TAGGS through the COE and verified
and validated these data. HRSA representatives continue
to participate in the FFATA implementation workgroup
at the Departmental level.
In addition, HRSA has participated in the workgroup
to help define the subrecipient reporting requirements.
The reporting requirements have yet to be determined,
however, HRSA performance measurement systems are
likely to provide much of the needed data in this
category.
Disaster Assistance Improvement Plan (DAIP)
The DAIP, managed by Department of Homeland Security,
assists agencies with active disaster assistance programs
such as HHS to reduce the burden on other federal
agencies which routinely provide logistical help and
other critical management or organizational support
during disasters. The DAIP program office, during
its first year of operation, will quantify and report
on the benefits and cost savings or cost reductions
for each member agency.
Special Requirements
Unified Financial Management System Operations
and Maintenance
UFMS has now been fully deployed. The Program Support
Center, through the Service and Supply Fund, manages
the ongoing Operations and Maintenance (O & M)
activities for UFMS. The scope of O & M services
includes post deployment support and ongoing business
and technical operations services, as well as an upgrade
of Oracle software from version 11.5.9 to version
12.0. HRSA will use $5,469,597 for these O&M costs
in FY 2009.
HHS Consolidated Acquisition System
The HHS Consolidated Acquisition System (HCAS) initiative
is a Department-wide contract management system that
will integrate with the Unified Financial Management
System (UFMS). The applications within the HCAS are
Compusearch PRISM and a portion of the Oracle Compusearch
Interface (OCI). PRISM is a federal contract management
system that streamlines the procurement process. PRISM
automates contract writing, simplified acquisitions,
electronic approvals and routing, pre-award tracking,
contract monitoring, post award tracking, contract
closeout and reporting. HRSA will use $211,698 to
support the completion of HCAS implementation in FY
2009.
Capital Asset Plan and Business Case Summaries
HRSA's FY 2009 Exhibit
300: Capital Asset Plan and Business Case Summaries
will be posted on the HHS website by February 19,
2008. |