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BPA Records of Call
The following information should assist in preparing
Records of Call for Omega services.
Please Note: Cost
reimbursable contractors are not allowed to travel
on government contract city-pair fares.
BPA/Source Number: |
00054723 |
SF37 Code: |
XLXQ6 |
Order Limit: |
$25,000 (NTE per Record of Call) |
O.C. Codes: |
Only the following are acceptable: 2121,
2122, 2131, 2133, 2135 and 2151 |
Units of Issue: |
Charge (for Domestic and International
airfare)
Each (for Service Fees and shipping charges) |
Unit Price: |
This can be estimated by using $500/Domestic
traveler per meeting and $1,500/International traveler
per meeting.
It is recommended to add an additional buffer
in case of overages. |
Line Item Description: |
The name and inclusive dates
of the meeting; as well as a description of the service
requested for each line item. The IC should also include
a self-assigned meeting code. |
Ship To: |
Person to receive the tickets |
Remarks: |
Name of Meeting |
Line Items: |
If the order is for more than one meeting,
a separate line item is required for each, clearly stating
the name and date of the meeting. In addition, line items
should be designated separately for Domestic airfare;
Foreign airfare; and the service fee* and shipping charges
as applicable. Omega can assist in providing this information
based on each IC's requirement. Omega will invoice according
to this format, so proper entering of information is key
to ensuring prompt payment.
* A per ticket non-refundable service fee is charged
by Omega for all airline and train reservations that result
in the issuance of a ticket. |
Rosters
As soon as the Record of Call has been approved, submit
a roster and a copy of the order to Omega. The roster
must include the order number; the meeting code; the name
and dates of the meeting; the names and addresses of all
meeting participants; and the IC contact's name and phone
number.
Reconcillation
Once the tickets have been issued to the participants,
Omega will have a report prepared and sent to the IC contact
or Administrative Officer electronically. The IC does
not need to enter the receiving as this is done by OFM
during the monthly central billed account reconcillation.
Credits for Unused Tickets
If a participant does not attend a meeting, it is the
IC's responsibility to get the ticket back from the traveler(s)
and return it to Omega. Omega will then issue a credit
to the IC's CAN for the ticket cost only (the service
fee is non-refundable).
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