253.213 Simplified acquisition
procedures (SF's 18, 30, 44, 1165, 1449, and OF's 336, 347, and 348).
253.213-70 Instructions for
completion of DD Form 1155.
253.213 Simplified acquisition
procedures (SF's 18, 30, 44, 1165, 1449, and OF's 336, 347, and 348).
(f) DoD uses the DD Form 1155, Order for
Supplies or Services, instead of OF 347; and OF 336, Continuation Sheet,
instead of OF 348.
(i) Use the DD Form 1155 as prescribed in
213.307(b)(i) and in accordance with the instructions at 253.213-70.
(ii) Use the OF 336, or a sheet of paper, as a
continuation sheet for the DD Form 1155.
Continuation sheets may be printed on the reverse of the DD Form 1155.
(iii) DD Form 1155c-1, Order for Supplies or
Services (Commissary Continuation Sheet) may be used for commissary
acquisitions.
253.213-70 Instructions for
completion of DD Form 1155.
(a) These instructions are mandatory if—
(1) Contract administration has been assigned
outside the purchasing office; or
(2) The contractor is located in the continental
United States or Canada.
(b) The entity codes (address codes) referenced
in this subsection are codes published in—
(1) DoD
Activity Address Directory (DODAAD), DoD 4000.25-6-M.
(2) Military
Assistance Program Address Directory System (MAPAD), DoD 4000.25-8‑M.
(3) Commercial
and Government Entity (CAGE) Codes Handbook H4/H8.
(c) For orders requiring payment in Canadian
currency—
(1) State the contract price in terms of
Canadian dollars, followed by the initials CN; e.g., $1,647.23CN.
(2) Indicate on the face of the order—
(i) The U.S./Canadian conversion rate in effect
at the time of the award; and
(ii)
The U.S. dollar equivalent of the Canadian dollar amount.
(d) When the DD Form 1155 includes FMS
requirements, clearly mark FMS requirement on its face. Specify within the order each FMS case
identifier code by line or subline item number.
(e) Instructions for DD Form 1155 entries. (Instructions apply to purchase orders,
delivery orders, and calls, except Block 2, which applies only to delivery
orders and calls, and Block 12, which applies only to purchase orders.)
BLOCK
1 Contract/Purch
Order/AGREEMENT No.--Enter
the Procurement Instrument Identification (PII) number and, when applicable,
the supplementary identification number for contracts, purchase orders, and
agreements as prescribed in Subpart 204.70.
2 Delivery Order/CALL No.--Enter
the PII number for delivery orders/calls, when applicable, as prescribed in
Subpart 204.70.
3 Date of Order/CALL--Enter the
four position numeric year, three position alpha month, and two position
numeric day.
4 Requisition/Purch Request No.--Enter
the number authorizing the purchase.
When the number differs by line item, list it in the schedule and
annotate this block, “see schedule.”
5 PRIORITY--Enter the appropriate
Program Identification Code as identified in Schedule I to the Defense
Priorities and Allocations System Regulation.
6 Issued By--Enter the name and
address of the issuing office. In the
code block, enter the DoDAAD code for the issuing office. Directly below the address, enter: Buyer/Symbol: followed by the buyer's name
and routing symbol. Directly below the
buyer/symbol, enter: Phone: followed by
the buyer's phone number and extension.
7 Administered By--Enter the name and
address of the contract administration activity. On purchase orders retained by purchasing offices for
administration, mark this block, “see block 6.” Enter in the code block the DODAAD code of the contract
administration activity. In the lower
right or left-hand corner, enter the criticality designator code from FAR
42.1105.
8 Delivery FOB--Check the applicable
box.
9 Contractor—
(i) Enter the full business name and address of
the contractor. Enter in the first code
block, the CAGE code of the contractor.
(ii) If it is known that all the work covered by
the order is to be performed at an address different from the address
represented by the contractor's code, and any contract administration function
will be required at that facility, enter in the facility code block the
organizational entity code for that facility, i.e., H8-1/H8-2 code for a
non-Government entity or DODAAD code for a Government entity. (Use DODAAD codes only to indicate
“performed at” locations for orders specifying services at a Government
location.) If it is known that multiple
facilities are involved, enter the codes for all facilities at which work is to
be performed, including the contractor's code if work is performed at that
address, in the Optional Form 336 Continuation Sheet and mark the facility code
block with “see schedule.”
10 Deliver to FOB Point by (Date)--If a single date of delivery
applies to the entire order, enter date in this block. List multiple delivery dates in the schedule
and mark this block “see schedule.”
11 Mark If Business--Check all
applicable blocks.
12 Discount Terms--Enter the discount
for prompt payment in terms of percentages and corresponding days. Express the percentages in whole numbers and
decimals, e.g., 3.25% - 10 days; 0.50% - 20 days.
13 Mail Invoices To THE ADDRESS IN BLOCK--Enter
a reference to the block number containing the address to which invoices are to
be mailed. When not in Block 6, 7, 14,
or 15, insert in Block 13, “see schedule.”
14 Ship To--If a single ship-to point
applies to the entire order, enter the name and address of that point in this
block and a DODAAD code in the code block.
For FMS shipments, enter the MAPAD code in the code block and an
instruction for the contractor to contact the transportation office of the
administering activity to obtain a name and a shipping address. Enter multiple ship-to points in the
schedule and mark this block, “See Schedule.”
15 Payment Will Be Made By--Enter the
name and address of the activity making payment. Enter in the code block, the DODAAD code of the paying activity.
16 Type of Order--Check the
appropriate box. If a purchase order:
(i) Identify the type of quotation, i.e., oral,
letter or TWX, on which the order is based.
(ii) Check the box when acceptance of the
purchase order is required and enter the number of copies of the order to be
returned to the issuing office.
17 Accounting and Appropriation Data/Local Use--Enter
the accounting classification and the accounting classification reference
number(s) in accordance with 204.7107.
18 Item No.--Enter an item number for
each item of supply or service in accordance with Subpart 204.71.
19
Schedule
of Supplies/Services--The schedule contains several elements of
data. The order and arrangement of data
in the schedule is mandatory for purchase and delivery orders assigned to the
Defense Contract Management Agency or the military departments for
administration and is encouraged for all orders.
(1) National Stock Number (NSN)--Total
item quantity for the line or subline item number followed by the appropriate national
stock number or the word “none” if an NSN has not been assigned. On the same line and adjacent to NSN, enter
the words “Total Item Quantity.” This
phrase is used in conjunction with the total quantity, unit of issue, unit
price, and dollar amount of the stock number or item cited (see entries for
Blocks 20, 21, 22, and 23).
(2) Item Identification--Enter first the
most descriptive noun or verb of the supplies or services to be furnished,
supplemented by additional description as prescribed in FAR Part 10. If multiple accounting classifications apply
to the contract, enter the accounting classification reference number.
(3) Quantity Variance--Enter the quantity
variance permitted for the line item in terms of percentages, indicating
whether the percentage is plus or minus and if applicable to each destination.
(4) Inspection/Acceptance--Enter the
point at which inspection/acceptance will take place.
(5) Preservation and Packaging--Enter the
preservation requirements for the item described. These requirements may be expressed in terms of MIL-STD-2073-1,
DoD Material Procedures for Development and Application of Packaging
Requirements, and MIL-STD-2073-2, Packaging Requirements, codes. They may also be expressed by reference to
applicable specifications.
(6) Packing--When required, enter the
packing level designator and specification, standard, or document in which the
requirements are stated or state the specific requirements.
(7) Unitization--When desired by the
requiring activity, a requirement for cargo unitization for a particular
destination should be specified for shipments involving two or more shipping
containers having an aggregate total of not less than 20 cubic feet or 200
pounds.
(8) Ship To--Enter the DODAAD or MILSCAP
H8-1/H8-2 (cage) as appropriate for the entity code of the ship-to point on the
first line and the corresponding name and address on succeeding lines. If multiple accounting classifications apply
to the same line or subline item, enter the accounting classification reference
number. When several items are to be
shipped to the same point, the code will be listed; but it will not be
necessary to repeat the address.
(9) Delivery Date--When multiple delivery
dates apply, enter the required date of delivery on the same line with ship-to
code.
(10) Mark For--Enter the DODAAD or MILSCAP
H8-1/H8-2 (cage) as appropriate for the entity code on the first line and name
and address of the ultimate recipient of the supplies and services on
succeeding lines.
20 QuantiTy Ordered/Accepted--Enter
the total quantity ordered for the line item.
If applicable, enter the breakdown on quantities for each ship-to point
within the line item.
21 Unit--Enter the unit of measure
applicable to the line item.
22 Unit Price--Enter the unit price
applicable to the line item.
23 Amount--Enter the extended dollar
amount (quantity x unit price) for each line item.
24 Contracting/Ordering Officer--Enter
the contracting/ordering officer's signature.
25 Total Amount--Enter the total
dollar amount for all line items on the order.
26 thru 42 These blocks are used in the receiving and
payment functions. Procedures for
making entries are prescribed by the respective departments.