subpart 213.3--SIMPLIFIED ACQUISITION METHODS

(Revised June 27, 2000)

 

 

 213.301 Governmentwide commercial purchase card.
 213.302 Purchase orders.
 213.302-3 Obtaining contractor acceptance and modifying purchase orders.
 213.302-5 Clauses.
 213.303 Blanket purchase agreements (BPAs).
 213.303-5 Purchases under BPAs.
 213.305 Imprest funds and third party drafts.
 213.305-1 General.
 213.305-3 Conditions for use.
 213.306 SF 44, Purchase Order-Invoice-Voucher.
 213.307 Forms.


213.301  Governmentwide commercial purchase card.

 

      (1)  “United States,” as used in this section, means the 50 States and the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the Commonwealth of the Northern Mariana Islands, Guam, American Samoa, Wake Island, Johnston Island, Canton Island, the outer Continental Shelf lands, and any other place subject to the jurisdiction of the United States (but not including leased bases).

 

      (2)  An individual appointed in accordance with 201.603-3(b) also may use the Governmentwide commercial purchase card to make a purchase that exceeds the micro-purchase threshold but does not exceed $25,000, if—

 

              (i)  The purchase—

 

                    (A)  Is made outside the United States for use outside the United States; and

 

                    (B)  Is for a commercial item; but

 

                    (C)  Is not for work to be performed by employees recruited within the United States;

 

                    (D)  Is not for supplies or services originating from, or transported from or through, sources identified in FAR Subpart 25.7;

 

                    (E)  Is not for ball or roller bearings as end items; and

 

                    (F)  Does not require access to classified or Privacy Act information; and

 

              (ii)  The individual making the purchase—

 

                    (A)  Is authorized and trained in accordance with agency procedures;

 

                    (B)  Complies with the requirements of FAR 8.001 in making the purchase; and

 

                    (C)  Seeks maximum practicable competition for the purchase in accordance with FAR 13.104(b).

 

213.302  Purchase orders.

 

213.302-3  Obtaining contractor acceptance and modifying purchase orders.

 

     (1)  Require written acceptance of purchase orders for classified acquisitions.

 

      (2)  Generally, use unilateral modifications (see FAR 43.103) for—

 

              (i)  No-cost amended shipping instructions if—

 

                    (A)  The amended shipping instructions modify a unilateral purchase order; and

 

                (B)  The contractor agrees orally or in writing; and

 

              (ii)  Any change made before work begins if—

 

                    (A)  The change is within the scope of the original order;

 

                    (B)  The contractor agrees;

 

                    (C)  The modification references the contractor’s oral or written agreement; and

 

                    (D)  Block 13D of Standard Form 30, Amendment of Solicitation/ Modification of Contract, is annotated to reflect the authority for issuance of the modification.

 

      (3)  A supplemental agreement converts a unilateral purchase order to a bilateral agreement.  If not previously included in the purchase order, incorporate the clause at 252.243-7001, Pricing of Contract Modifications, in the Standard Form 30, and obtain the contractor’s acceptance by signature on the Standard Form 30.

 

213.302-5  Clauses.

 

      (a)  Use the clause at 252.243-7001, Pricing of Contract Modifications, in all bilateral purchase orders.

 

     (d)  When using the clause at FAR 52.213-4, delete the reference to the clause at FAR 52.225-1, Buy American Act--Balance of Payments Program--Supplies.  Instead, if the Buy American Act applies to the acquisition, use the clause at—

 

              (i)  252.225-7001, Buy American Act and Balance of Payments Program, as prescribed at 225.1101(2); or

 

              (ii)  252.225-7036, Buy American Act—North American Free Trade Agreement Implementation Act—Balance of Payments Program, as prescribed at 225.1101(13).

 

213.303  Blanket purchase agreements (BPAs).

 

213.303-5  Purchases under BPAs.

 

     (b)  Individual purchases for subsistence may be made at any dollar value; however, the contracting officer must satisfy the competition requirements of FAR Part 6 for any action not using simplified acquisition procedures.

 

213.305  Imprest funds and third party drafts.

 

213.305-1  General.

 

     (1)  As a matter of policy, DoD does not support the use of cash payments from imprest funds.  This policy is based, in part, on the mandatory electronic funds transfer requirements of the Debt Collection Improvement Act of 1996 (Pub. L. 104-134).

 

      (2)  On a very limited basis, installation commanders and commanders of other activities with contracting authority may be granted authority to establish imprest funds and third party draft (accommodation check) accounts.

 

      (3)  Third party draft accounts, when established in accordance with DoD 7000.14-R, DoD Financial Management Regulation, Volume 5, Disbursing Policy and Procedures—

 

              (i)  Provide an alternative to cash and U.S. Treasury checks when the use of Government purchase or travel cards is not feasible;

 

              (ii)  Eliminate the need for cash on hand for imprest fund transactions; and

 

              (iii)  Give issuing activities the flexibility to issue low-volume and low-dollar value payment on site.

 

213.305-3  Conditions for use.

 

     (d)(i)  Use of imprest funds—

 

                    (A)  Must comply with the conditions stated in—

 

                     (1)  DoD 7000.14-R, DoD Financial Management Regulation, Volume 5, Disbursing Policy and Procedures; and

 

                          (2)  The Treasury Financial Manual, Part 4, Chapter 3000, Section 3020; and

 

                    (B)  Except as provided in paragraph (d)(ii) of this subsection, requires approval by the Director for Financial Commerce, Office of the Deputy Chief Financial Officer, Office of the Under Secretary of Defense (Comptroller).

 

              (ii)  Imprest funds are authorized for use without further approval for—

 

                    (A)  Overseas transactions at or below the micro-purchase threshold in support of a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(7); and

 

                    (B)  Classified transactions.

 

213.306  SF 44, Purchase Order-Invoice-Voucher.

 

      (a)(1)  The micro-purchase limitation applies to all purchases, except that purchases not exceeding the simplified acquisition threshold may be made for—

 

                    (A)  Aviation fuel and oil;

 

                    (B)  Overseas transactions by contracting officers in support of a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(7); and

 

                    (C)  Transactions in support of intelligence and other specialized activities addressed by Part 2.7 of Executive Order 12333.

 

213.307  Forms.

 

      (a)  If SF 1449 is not used, use DD Form 1155 in accordance with paragraph (b)(i) of this section.

 

      (b)(i)  Use DD Form 1155, Order for Supplies or Services, for purchases made using simplified acquisition procedures.

 

                    (A)  The DD Form 1155 serves as a—

 

                          (1)  Purchase order or blanket purchase agreement;

 

                          (2)  Delivery order or task order;

 

                          (3)  Receiving and inspection report;

 

                          (4)  Property voucher;

 

                          (5)  Document for acceptance by the supplier; and

 

                          (6)  Public voucher, when used as—

 

                              (i)  A delivery order;

 

                              (ii)  The basis for payment of an invoice against blanket purchase agreements or basic ordering agreements when a firm-fixed-price has been established; or

 

                              (iii)  A purchase order for acquisitions using simplified acquisition procedures.

 

                    (B)  The DD Form 1155 is also authorized for use for—

 

                          (1)  Orders placed in accordance with FAR Subparts 8.4, 8.6, 8.7, and 16.5; and

 

                          (2)  Classified acquisitions when the purchase is made within the United States, its possessions, and Puerto Rico.  Attach the DD Form 254, Contract Security Classification Specification, to the purchase order.

 

           (ii)  Do not use Optional Form 347, Order for Supplies or Services, or Optional Form 348, Order for Supplies or Services Schedule--Continuation.

 

              (iii)  Use Standard Form 30, Amendment of Solicitation/Modification of Contract, to—

 

                    (A)  Modify a purchase order; or

 

                    (B)  Cancel a unilateral purchase order.