Interagency Acquisition

The Department of Defense (DoD) encourages, when done properly, the use of assisting agencies such as the General Services Administration (GSA), the Department of Interior, the Treasury Department, NASA and others, for acquisition and contracting support.

In some cases, the assisting agency provides customized acquisition and contracting support to a DoD customer (assisted acquisitions). In other cases, a DoD contracting officer places an order against an assisting agency's contract vehicle (direct acquisition).

This Web page will provide you the latest policy and information on Interagency Acquisitions, as well as links to recent and relevant audit reports, acquisition tools, and presentations.

Section 801 of the Fiscal Year 2008 National Defense Authorization Act (NDAA), "Internal Controls for Procurements on Behalf of the Department of Defense by certain Non-Defense Agencies," required the heads of all non-DoD agencies that provide acquisition support to the Department certify that their respective non-Defense agencies will comply with defense procurement requirements for FY 2009 for assisted acquisitions executed on behalf of DoD in FY 2009.

• The Following non-DoD agencies have certified
  • Department of Treasury
  • Library of Congress
  • National Science Foundation
  • U.S. Department of Homeland Security
  • Department of Veterans Affairs
  • United States Department of the Interior
  • General Services Administration
  • National Aeronautics and Space Administration
  • Office Of Personnel Management (OPM)
    

On August 28, the USD(C) Acting Deputy Chief Financial Officer issued the attached letters to the General Services Administration and the Department of the Interior respectively, to clarify DoD policy related to the delivery of goods on non-Economy Act orders. The corresponding change to the Financial Management Regulations (FMR) can be found at Volume 11A, Chapter 18. http://www.defenselink.mil/comptroller/fmr/11a/11a_18.pdf
This change applies to all non-Economy Act orders issued on behalf of DoD.

On October 31, 2008, the Director, Defense Procurement, issued the following memo which requires the use of an Interagency Agreement for interagency acquisitions in excess of $500,000. The memo also provides clarifications on DoD policy regarding Interagency Acquisition. (signed October 31, 2008)

Sample Interagency Agreement taken from OFPP Guide of June 2008 (Appendices 2 and 3)

On June 6, 2008 the Administrator, Office of Federal Procurement Policy, Office of Management and Budget, Mr. Paul A. Denett, issued guidance on "Improving the Management and Use of Interagency Acquisitions."

Director, DPAP Letter to DoD Components Lifting Restrictions, With Minor Exceptions, on DoD's use of the Contracting Services of the Department of
the Interior (signed March 28, 2008)

 

• Acquisition Policy Memos
• Essentials of Interagency Acquisition (Link to New DAU CLM (CLC 030))
• Fiscal Policy Memos
• Agency Policies and Procedures
• DoD/GSA
• DoD/DoI
• DoD/NIH
• DoD/NASA SEWP
• DoD/Treasury
• Links to Assisting Agency Websites
• Audit Reports
• Overarching Guidance

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Acquisition Policy Memos

• Meeting Department of Defense Requirements Through Interagency Acquisition (signed October 31, 2008)
• Interagency Acquisition Policy Implementation Assessment (signed October 21, 2008)
• Interagency Acquisition (signed January 18, 2008)
• Leasing Office Space (signed March 21, 2007)
• DoD Directive 5305.5 Space Management Procedures, National Capital Region
• DoD Directive 5110.4 Washington Headquarter Services Title
• Executive Order 12411
• Contracts for Services (signed March 2, 2007)
• Interagency Acquisition: A Shared Responsibility (signed September 20, 2005)
• Proper Use of Non-DoD Contracts (signed July 20, 2005)
• Proper Use of Non-DoD Contracts (signed June 17, 2005)
• Use of Federal Supply Schedules and Market Research (signed January 28, 2005)
• Proper Use of Non-DoD Contract Vehicles (signed October 29, 2004 and effective January 1, 2005)
• Approval Levels for Sole Source Orders Under Federal Supply Schedules (FSSs) and Multiple Award Contracts (MACs) (signed September 13, 2004)

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Essentials of Interagency Acquisition

• CLC 030
• DoD Interagency Acquisition: Policy Update Webcast (February 4, 2008)
  

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Fiscal Policy Memos

• Advance Payments to Non-DoD Federal Agencies for Interagency Acquisitions (signed March 1, 2007)
• Policy issued by DUSD(C) revising financial management policy for Non-Economy Act Orders (signed October 16, 2006)
• Status of Corrective Actions for Interagency Agreements (signed April 17, 2006)
• Proper Use of Interagency Agreements (signed March 27, 2006)
• Proper Use of Interagency Agreements for non-DoD Contracts Under Authorities Other than the Economy Act (signed March 24, 2005)

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Agency Policies and Procedures

• Proper Use of Non-DoD Contracts (Army) (signed July 12, 2005)
• Purchases on Behalf of Other Agencies (GSA) (signed February 11, 2005)
• Proper Use of Non-DoD Contracts (DLA) (signed January 12, 2005)
• Proper Use of Non-DoD Contracts (Navy) (signed December 20, 2004)
• Proper Use of Non-DoD Contracts (Air Force) (signed December 6, 2004)

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DoD/GSA

• FY 08 GSA Cut off Deadline memo
• DoD and GSA Policy and Guidance Documents
• Memorandum of Agreement
• News Release: "GSA, DoD Outline Acquisition Excellence Highlights with New MOA
• GSA Implementation of USD(C) policy memo of October 16, 2006 on Non-Economy Act Orders (signed November 21, 2006)

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DoD/DoI

• Director, DPAP Letter to DoD Components Lifting Restrictions, With Minor
  Exceptions, on DoD's use of the Contracting Services of the Department of
  the Interior (signed March 28, 2008)
• Memorandum of Agreement

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DoD/NIH

• Memorandum of Agreement
• FY2004-through FY2007 IG Summary Report on Potential Antideficiency Act Violation resulting from Dod Purchases made through Non-DoD Agencies

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DoD/NASA SEWP

• NASA SEWP IV Mandatory Training (signed March 16, 2007)
• Response to IG/GAO Final Report, "FY 2005 DoD Purchases Made Through the National Aeronautics and Space Administration" (signed March 13, 2007)
• NASA MOA

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DoD/Treasury

• Treasury MOA

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Links to Assisting Agency Websites

• General Services Administration (GSA)
• National Aeronautics and Space Administration (NASA) Scientific and Engineering Workstation Procurement (SEWP)
• Department of the Treasury FEDSOURCE
• NBC Acquisition Services Directorate

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Audit Reports

• FY 2006 and FY 2007 DoD Purchases Made Through the Department
  of the Interior (signed March 19, 2008)
• Task Orders on the Air Force Network-Centric Solutions Contract
• FY 2006 DoD Purchases Made Through the U.S. Department of Veterans Affairs
  
• FY 2005 DoD Purchases Made Through the Department of the Interior
  
• FY 2006 DoD Purchases Made through the National Institute of Health
  
• Department of the Navy Purchases for and from Governmental Sources
  
• FY 2005 DoD Purchases Made Through the National Aeronautics and Space Administration (D-2007-023)
  
• Report on FY 2005 DoD Purchases Made Through the Department of the Treasury (D-2007-032)
  
• Potential Antideficiency Act Violations on DoD Purchases Made Through Non-DoD Agencies
  
• FY 2005 DoD Purchases Made Through the General Services Administration
  
• Interagency Contracting Franchise Funds Provide Convenience, but Value to DoD is Not Demonstrated
  
• GAO's 2005 High-Risk Update
• FY 2005 DoD Purchases Made Through the General Services Administration (signed October 30, 2006)
• DoD Purchases Made Through the General Services Administration (signed July 29, 2005)
• Interagency Contracting: Franchise Funds Provide Convenience, but Value to DOD is Not Demonstrated (signed July 29, 2005)

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Overarching Guidance

• AFMC MIPR tool
• Ethics and Integrity
• Roadshow Training Seminars on the Proper Use of Non-DoD Contracts
• Join the Proper Use of Non-DoD Contract Vehicles Community of Practice (CoP)
• View the slideshow presentation on Policies and Procedures for Proper Use of Non-DoD ContractsTitle

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