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Spring 2000 Depository Library Council Meeting to Convene in Newport, Rhode Island
The spring meeting of the Depository Library Council will be held in Newport, Rhode Island from Monday, April 10 through Wednesday afternoon, April 12, 2000. A one-half day Regional librarians’ meeting is scheduled on Tuesday afternoon, April 11. The Doubletree Islander Hotel is the meeting site. A block of rooms at $86.24 per night single/double, including sales and room taxes, is being held for Council attendees. This rate is guaranteed for guests arriving three (3) days prior to the meeting and for three (3) days following the meeting based on availability. To receive this rate, you must register with the hotel no later than March 18, 2000. After the cut-off date, rooms will be subject to space availability at the prevailing rate. Please specify the U.S. Government Printing Office (GPO) when you contact the hotel.
To register, call the reservation desk at (401) 849-2600. The hotel address is:
Doubletree Islander Hotel
Goat Island
Newport, RI 02840
Nonsmoking rooms are available on request. Free parking is available in the lot adjacent to the hotel.
Note: The hotel requires that all reservations be guaranteed with either a one-night rate deposit or credit card. Individual cancellations will be accepted up to 72 hours in advance of arrival. If cancellations are not received at least 72 hours in advance, the full amount of the stay (room and tax) will be assessed.
Departure dates can be changed up to 72 hours prior to arrival. After check-in, there will be a $50 charge for early departures. The hotel will eliminate this charge if the guest room is resold for the vacated night. Check in time is after 4:00 p.m. Check out time is prior to 12 noon.
For those planning on arriving on the weekend prior to the conference, the Doubletree has notified GPO that there are very few rooms left for Saturday night. Any overflow can be handled by 2 hotels: The InnTowne Inn and The Courtyard by Marriott. The InnTowne Inn may be contacted at:
InnTowne Inn
6 Mary St.
Newport, RI
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800-457-7803 - toll free
401-846-9200 - direct to hotel
Cut-off date for government rate: 2/12/00
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The Courtyard by Marriott is located three miles away in Middletown. Contact them at: |
Courtyard by Marriott
9 Commerce Drive
Middletown, RI 02842
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888-686-5067 - toll free
401-849-8000 - direct to hotel
401-849-8313 – Fax
Cut-off date for government rate: 3/8/00
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Both "overflow" hotels will honor the Government rate, until the cutoff dates noted, as long as attendees tell them they are with the U.S. Government Printing Office group.
Transportation Tips
The T.F. Green Airport in Warwick, RI is serviced by most airlines. It is 45 minutes away from the hotel. Cozy Transportation Services, a passenger van shuttle, is available on a scheduled basis every hour on the hour for $15.00 each way. Reservations are recommended on all runs but required only for the return trip to the airport from the hotel. The telephone number is (401) 846-2500. Reserved passengers are given priority seating over walk-on passengers. Arriving passengers at the airport should purchase their tickets at the ticket counter located at the Ground Transportation desk in the baggage area.
REGISTRATION FORM SPRING 2000 COUNCIL MEETING
Newport, RI April 10 - 12, 2000
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Register via the Web
www.access.gpo.gov/su_docs/dpos/counreg.html
If you are unable to register via the Web, please fill out the form below.
Please type or print clearly:
_______________________________________
Name
_______________________________________
Preferred first name or nickname for badge:
_______________________________________
Institution
_______________________________________
Library Name
_______________________________________
Address
_______________________________________
City/State/Zip Code
_______________________________________
Phone
_______________________________________
E-mail
_______________________________________
Fax
GPO will seek to make accommodations for attendees with disabilities. Please specify needs when registering.
E-mail, fax or mail to:
Mr. William Thompson
Library Programs Service (SL)
U.S. Government Printing Office
Washington, DC 20401
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Fax: (202) 512-1432
E-mail: wthompson@gpo.gov
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Preliminary Agenda
Spring 2000 Depository Library Council Meeting
April 10-12, 2000
Doubletree Islander Hotel
Goat Island
Newport, RI
Sunday, April 9 |
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Afternoon |
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Location |
4:00-5:00 |
Orientation to the Depository Library Council
This session is designed to acquaint first time attendees with how the Council works and to preview Council activities over the next 2½ days.
Sandy Morton-Schwalb, LPS, Facilitator
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Newport |
6:00 |
Informal pre-dinner get-together to network by food preference
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Hotel Lobby |
8:00-10:00 |
Depository Library Council Working Session [open to all] |
Aquidneck
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Monday, April 10 |
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Morning |
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8:00 |
Registration and Coffee with Council and GPO Staff
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8:30 |
Welcome and Remarks
- Sheila M. McGarr, Chief, Library Division, LPS
- Duncan M. Aldrich, Council Chair
- Michael F. DiMario, Public Printer
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Rose Island I-II |
9:30 |
GPO Update
- Francis J. Buckley, Jr., Superintendent of Documents
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10:00 |
Break
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10:30 |
GPO Update (continued)
- Gil Baldwin, Director, Library Programs Service
- T.C. Evans, Assistant Director, Office of Electronic Information Dissemination Services (EIDS)
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Rose Island I-II |
11:00 |
GPO Information Exchange: Council and Audience Q&A
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12:00 |
Lunch
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Afternoon |
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2:00 |
Depository Library Council – Plenary Session
- Council Committee Reports on Action Items #1-2 and Recommendations for Council Action
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Rose Island I-II |
3:15 |
Break
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3:45 |
New Documents Staff
Informal session to answer questions about depository issues
- Sheila M. McGarr, Chief, Library Division, LPS, Facilitator
- Vicki A. Barber, Chief, Depository Distribution Division, LPS, Facilitator
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Rose Island I |
3:45 |
National Archives and Records Administration (Northeast Region)
Regional Records Services
- Stephanie Fawcett, Director, Records Management Program, National Archives and Records Administration (Northeast Region)
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Rose Island II |
3:45 |
Depository Library Council Working Session [open to all]
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Aquidneck |
5:00 |
Adjourn
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TBA |
Reception |
TBA
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Tuesday, April 11 |
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Morning |
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8:00 |
Coffee with Council and GPO Staff
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8:30 |
Depository Library Council - Plenary Session
Disposition of Depository Collection to National Archives and Records Administration
- George D. Barnum, Electronic Collection Manager, LPS
- Robin Haun-Mohamed, Chief, Depository Administration Branch, LPS
Online Locator and Finding Aid Tools
- Thomas A. Downing, Chief, Cataloging Branch, LPS
- Laurie B. Hall, Supervisory Program Analyst, LPS
Council and Audience Q & A
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Rose Island I-II |
10:00 |
Break
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10:30-12:00 |
Depository Library Council Working Session [open to all] |
Aquidneck
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10:30
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Establishing Data Information Centers
- Steven Batt, Documents Coordinator, University of Connecticut
- Patrick McGlamery, University of Connecticut
- Daniel P. O'Mahoney, Government Documents Coordinator, Brown University
- Donna J. Souza, Manager, Social Sciences Data Services, Brown University
- Diane Eidelman, Government Information Specialist, Suffolk Cooperative Library System
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Rose Island I-II |
12:00 |
Lunch
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Afternoon |
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2:00 |
Regional Librarians [open to all]
Off-Site Storage Facilities Issues
- Tim Byrne, Head, Government Publications, University of Colorado
- Thomas Rohrig, Assistant Head, Information Services-Documents/Maps, Texas Tech University
- Geoffrey D. Swindells, Head, Government Documents, University of Missouri, Columbia
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Rose Island I |
2:00-5:00 |
Depository Library Council Working Session [open to all]
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Aquidneck |
2:00 |
GPO Access Open Forum
- T.C. Evans, Assistant Director, EIDS, Facilitator
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Rose Island II |
3:15 |
Break
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3:45 |
Regional Librarians [open to all]
Disposition and Replacement Issues for Regionals
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Rose Island I |
3:45 |
TBA |
Rose Island II |
5:00 |
Adjourn
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Wednesday, April 12 |
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Morning |
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8:00 |
Coffee with Council and GPO Staff
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8:30-12:00 |
Depository Library Council Working Session [open to all]
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Aquidneck |
8:30 |
FDLP Administration and Monthly Catalog on GPO Access: Open Forum
- Thomas A. Downing, Chief, Cataloging Branch, LPS
- Laurie B. Hall, Supervisory Program Analyst, LPS
- Steven P. Kerchoff, Electronic Transition Specialist, LPS
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Rose Island I
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8:30 |
TBA
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Rose Island II |
10:00 |
Break
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10:30 |
Federal Agency Updates
U.S. Department of Energy
- Kathleen Chambers, Project Manager, Office of Scientific and Technical Information, U.S. Department of Energy
U.S. Environmental Protection Agency
- Peg Nelson, Library Director, U.S. Environmental Protection Agency Region 1-New England
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Rose Island I
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10:30 |
TBA
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Rose Island II |
12:00 |
Lunch
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Afternoon |
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2:00 |
Depository Library Council: Plenary Session
Report of draft recommendations and action items, including audience response and comments
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Rose Island I-II |
3:30 |
Adjourn
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