Mission
The Office of the Executive Secretariat serves the Office of the Secretary, Departmental Elements,
and the public by facilitating quality document management; developing, maintaining, and sharing
institutional memory; and by facilitating the timely delivery of executive commitments and information.

Vision
With the help of our customers and staff provide the Department with an innovative, efficient, and collegial process for document management.

Business Statement
As an organization within the Office of Management, the Executive Secretariat is charged with providing direct support to the Secretary, Deputy Secretary, Under Secretaries, and the Heads of Departmental Elements in support of orderly, timely, responsive, and coordinated processes that form the basis for effective formulation and implementation of policy and program decisions. The Secretariat uses its electronic document tracking and reporting systems to aggressively track the flow of critical documents and executive commitments, to gather statistical data, and to share pertinent information with Departmental principals

Functions
Executive Secretariat is organized into four functional areas (view the Executive Secretariat organization chart [PDF]):

• The Secretariat
• The Advisory Committee Management Program
• The Freedom of Information Act and Privacy Act Program
• The History and Heritage Resources Program

1. Documents, Records and Information Management. The Executive Secretariat receives, assigns, and tracks correspondence and other written and electronic documents, including classified material. These documents are either addressed to the Secretary, Deputy Secretary, Under Secretaries, or members of the Office of the Secretary staff, or they are sent to the Department from the White House, the National Security Council, the Congress, and Tribal leaders. In addition, the Executive Secretariat sets standards for document preparation through its Style Guide.
   
   The Executive Secretariat is also the focal point for the dissemination of information, particularly electronic information, throughout the Department. It provides information including executive messages, correspondence, conference activities, executive commitments reports, and information about important events or development opportunities for Department and contractor staff.
   
   The Executive Secretariat is the central Department records repository for all official documents and departmental actions and decisions, including classified material, for the Secretary, Deputy Secretary, and Under Secretaries.
   
   The Secretariat serves as the Audit Liaison for the Office of Management and is responsible for coordinating and tracking Inspector General and Government Accountability Office audit activities within the MA organization.
   
   
2. Advisory Committee Management. The Executive Secretariat is the Department’s Advisory Committee Management Officer and manages the Department-wide Advisory Committee Management Program. This program provides management support on the creation, direction, and termination of advisory committees in accordance with the Federal Advisory Committee Act and implementing regulations. This function includes identifying issues that require the attention of Department officials and Office of the Secretary staff.
   
   
3. Official History and Archives. The Executive Secretariat prepares the official history of the Department and guides departmental staff on the collection and preservation of historical records of the Department and its predecessor agencies and serves as the Department’s institutional memory. The Chief Historian also serves as the Department’s Federal Preservation Officer.