System of Records Notices (SORNs)

A System of Records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. This notice is generally referred to as a system of records notice (SORN).

Department Wide

• Department of Homeland Security Accident Records, DHS/ALL-006 November 25, 2008, 73 FR 71661
  • Notice of Proposed Rule Making for Privacy Act Exemptions, November 25, 2008 73 FR 71563
• Department of Homeland Security Internal Affairs, DHS/ALL-020 November 18, 2008, 73 FR 67529
  • Notice of Proposed Rule Making for Privacy Act Exemptions November 14, 2008 73 FR 67422
• Department of Homeland Security Biographies and Awards DHS/ALL-011 November 10, 2008, 73 FR 66654
• Department of Homeland Security Correspondence Records DHS/ALL-016 November 10, 2008, 73 FR 66657
• Department of Homeland Security Drug Free Workplace DHS/ALL-022 October 31, 2008, 73 FR 64974
• Department of Homeland Security Employee Assistance Program DHS/ALL-015 October 31, 2008, 73 FR 64971
• Department of Homeland Security Claims Records DHS/ALL-013 October 28, 2008, 73 FR 63987
  • Notice of Proposed Rule Making for Privacy Act Exemptions October 28, 2008 73 FR 63908
• Department of Homeland Security Payroll, Personnel, and Time and Attendance Records DHS/ALL-019 October 23, 2008, 73 FR 63172
• Department of Homeland Security General Legal Records DHS/ALL-017 October 23, 2008, 73 FR 63175
  • Notice of Proposed Rule Making for Privacy Act Exemptions October 23, 2008 73 FR 63084
• Department of Homeland Security Contractors and Consultants DHS/ALL-021 October 23, 2008, 73 FR 63179
• Department of Homeland Security Asset Management Records DHS/ALL-010 October 23, 2008, 73 FR 63181
• Department of Homeland Security Emergency Personnel Location Records System of Records DHS/ALL-014 October 17, 2008, 73 FR 61888
• Department of Homeland Security Accounts Receivable System of Records DHS/ALL-008 October 17, 2008, 73 FR 61885
• Department of Homeland Security Grievances, Appeals, and Disciplinary Action Records System of Records DHS/ALL-018 October 17, 2008, 73 FR 61882
  • Notice of Proposed Rule Making for Privacy Act Exemptions October 20, 2008 73 FR 62214
• Department of Homeland Security Accounts Payable System of Records DHS/ALL-007 October 17, 2008, 73 FR 61880
• Department of Homeland Security Childcare System of Records DHS/ALL-012, October 3, 2008, 73 FR 57642
• Department of Homeland Security Advisory Committees DHS/ALL-009, October 3, 2008, 73 FR 57639
• General Information Technology Access Account Records System (GITAARS) DHS/ALL-004, May 15, 2008, 73 FR 28139
• Department of Homeland Security Redress and Response Records System DHS/ALL-005, January 18, 2007, 72 FR 2294
  • Final Rule for Privacy Act Exemptions July 16, 2007, 72 FR 38750
• MAXHR ePerformance Management SystemText DHS/OCHCO-001, October 30, 2006, 71 FR 63329
• Office of Security File System DHS-OS-001, September 12, 2006,  71 FR 53700
  • Notice of Proposed Rulemaking for Privacy Act Exemptions September 12, 2006, 71 FR 53609
• Personal Identity Verification Management System (PIV MS) DHS-OS-2006-047, September 12, 2006, 71 FR 53697
• Department of Homeland Security General Training Records DHS/All-003, November 25, 2008,  73 FR 71656
  • Final Rule for Privacy Act Exemptions November 25, 2008, 73 FR 71521
• Civil Rights and Civil Liberties (CRCL) Matters DHS/CRCL 001, December 6, 2004,  69 FR 70464
  • Final Rule for Privacy Act Exemptions April 21, 2006, 71 FR 20523
• Department of Homeland Security (DHS) Mailing and Other Lists System DHS/ALL-002, November 25, 2008,  73 FR 71659
• Department of Homeland Security (DHS) Freedom of Information Act (FIOA) and Privacy Act (PA) Record System DHS/ALL-001, December 6, 2004, 69 FR 70460
  • Final Rule for Privacy Act Exemptions April 21, 2006,  71 FR 20523
• Oral History Program: The History of the Department of Homeland Security (DHS) DHS-2004-0004, September 22, 2004,  69 FR 56781

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Customs and Border Protection (CBP)

• Border Crossing Information (BCI), DHS/CBP-007,  July 25, 2008, 73 FR 43457
  • Notice of Proposed Rulemaking for Privacy Act Exemptions, June 25, 2008, 73 FR 43374
• Non-Federal Entity Data Systems (NEDS), DHS/CBP-008,  July 25, 2008, 73 FR 43462
• Electronic System for Travel Authorization (ESTA), DHS/CBP-009, June 10, 2008, 73 FR 32720

  • Notice of Proposed Rulemaking for Privacy Act Exemptions, June 10, 2008, 73 FR 32657
• Advance Passenger Information System (APIS) (PDF - 5 pages, 65KB), Text, DHS/CBP-005, November 18, 2008, 73 FR 68435
  • Final Rule for Privacy Act Exemptions (PDF - 3 pages, 56KB), Text, November 18, 2008 73 FR 68291
• Automated Targeting System DHS/CBP-006, August 6, 2007, 72 FR 43650
  • Notice of Proposed Rulemaking for Privacy Act Exemptions August 6, 2007, 72 FR 43567
• Global Enrollment System DHS/CBP-002, April 21, 2006, 71 FR 20708
• Automated Commercial Environment/International Trade Data System (ACE/ITDS) DHS/CBP-001, January 19, 2006, 71 FR 3109

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Federal Emergency Management Agency (FEMA)

• National Disaster Medical System Medical Professional Credentials DHS/FEMA/NDMS-1, October 13, 2006, 71 FR 60554
• Disaster Recovery Assistance Files DHS/FEMA-REG 2, July 6, 2006, 71 FR 75079
• The National Flood Insurance Program Claims Appeal Process DHS/FEMA/Mitigation/Mitigation-1, June 2, 2006, 71 FR 32115
• National Flood Insurance Program (NFIP); Letter of Map Amendment (LOMA) DHS/FEMA/NFIP/LOMA-1, February 15, 2006, 71 FR 7990
• 9/11 Heroes Stamp Act of 2002 DHS/FEMA/USFA-1, July 26, 2005  , 70 FR 43218
• National Emergency Management Information System – Mitigation Electronic Grants Management System (NEMIS-MT eGrants) DHS/FEMA-2006-0002, December 15, 2004, 69 FR 75079
• Student Application and Registration Records DHS/EP&R/FEMA/NETC/017, October 5, 2004, 69 FR 59609

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Intelligence and Analysis (I&A)

• Enterprise Records System (ERS), DHS/IA-001, May 15, 2008, 73 FR 28128
  • Final Rule for Privacy Act Exemptions September 30, 2008, 73 FR 56922

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Immigration and Customs Enforcement (ICE)

• Trade Transparency Analysis and Research (TTAR) DHS/ICE-005, October 31, 2008,  73 FR 64967
  • Notice of Proposed Rule Making for Privacy Act Exemptions October 31, 2008,  73 FR 64890
• Bonds Management Infromation System (BMIS) DHS/ICE-004, September 11, 2008,  73 FR 52865
• ICE Pattern and Analysis and Information Collection (ICEPIC) DHS/ICE-002, August 18, 2008,  73 FR 48226
  • Final Rule for Privacy Act Exemptions August 18, 2008,  73 FR 48117
• General Counsel Electronic Management System (GEMS) DHS/ICE/OPLA-001, March 31, 2006,  71 FR 16326
  • Final Rule for Privacy Act Exemptions October 23, 2008, 73 FR 63058
• Enforcement Operational Immigration Records (ENFORCE/IDENT) DHS/ICE-CBP-CIS-001-03, March 20, 2006, 71 FR 13987
• Student and Exchange Visitor Information System DHS/ICE 001, March 22, 2005, 70 FR 14477
  • Final Rule for Privacy Act Exemptions October 23, 2008, 73 FR 63057

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Office of Inspector General (OIG)

• Office of Inspector General (OIG) Investigations Data Management System (IDMS) DHS-OIG-002, October 6, 2005, 70 FR 58448
  • Final Rule for Privacy Act Exemptions January 30, 2008  73 FR 5421
• Office of Inspector General (OIG) Audit Training Tracking System DHS-OIG-001, April 18, 2005, 70 FR 20154

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Operations

• Homeland Security Operations Center Database DHS/IAIP-001, April 18, 2005, 70 FR 20061
  • Notice of Proposed Rulemaking for Privacy Act Exemptions April 18, 2005,  70 FR 20061

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Science and Technology (S&T)

• SAFETY Act Records S&T .0001, September 26, 2003, 68 FR 55642

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Transportation Security Administration (TSA)

• Secure Flight Records DHS/TSA 019, November 9, 2007, 72 FR 63711
  • Final Rule for Privacy Act Exemptions November 9, 2007, 72 FR 63706
• National Finance Center Payroll Personnel System DHS/TSA 022, July 17, 2006, 71 FR 40530
• Registered Traveler DHS/TSA 015, November 8, 2005, 70 FR 67735
  • Final Rule for Privacy Act Exemptions June 8, 2005
• Transportation Security Threat Assessment System DHS/TSA 002, November 8, 2005, 70 FR 33383
  • Final Rule for Privacy Act Exemptions June 25, 2004, 69 FR 35536
• Safety Information System DHS/TSA 020, July 27, 2005, 70 FR 43442
• Secure Flight Test Records DHS/TSA 017, June 22, 2005, 70 FR 36320
• Transportation Security Intelligence Service Files DHS/TSA 011, December 10, 2004, 69 FR 71828
  • Final Rule for Privacy Act Exemptions August 4, 2006, 71 FR 44223
• Internal Investigation Record System DHS/TSA 005, December 10, 2004, 69 FR 71828
  • Final Rule for Privacy Act Exemptions June 25, 2004, 69 FR 35536
• Personnel Background Investigation File System DHS/TSA 004, December 10, 2004, 69 FR 71828 
  • Final Rule for Privacy Act Exemptions June 25, 2004,  69 FR 35536
• Employee Transportation Facilitation Records DHS/TSA 003, December 10, 2004, 69 FR 71828
  • Final Rule for Privacy Act Exemptions June 25, 2004,  69 FR 35536
• Transportation Security Enforcement Record System DHS/TSA 001, December 10, 2004,  69 FR 71828
  • Final Rule for Privacy Act Exemptions June 25, 2004,  69 FR 35536
• Transportation Worker Identification Credentialing System DHS/TSA 012, September 24, 2004, 69 FR 57348
• Security Technology Testing System DHS/TSA 016, July 1, 2004, 69 FR 39947
• Telecommunications Usage Detail Records DHS/TSA 014, June 1, 2004, 69 FR 30948
• Federal Flight Deck Officer Record System DHS/TSA 013, August 18, 2003, 68 FR 49496
  • Final Rule for Privacy Act Exemptions June 25, 2004, 69 FR 35536
• General Legal Records DHS/TSA 009, August 18, 2003, 68 FR 49496
  • Final Rule for Privacy Act Exemptions June 25, 2004,  69 FR 35536
• Correspondence and Matters Tracking Records DHS/TSA 006, August 18, 2003, 68 FR 49496
  • Final Rule for Privacy Act Exemptions June 25, 2004,  69 FR 35536

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US Citizenship and Immigration Services (USCIS)

• Benefits Information System DHS-USCIS-007, September 29, 2008 73 FR 56596
• Fraud Detection and National Security Data System (FDNS DS) DHS-USCIS-006, August 18, 2008, 73 FR 48231
  
  • Notice of Proposed Rulemaking for Privacy Act Exemptions August 18, 2008, 73 FR 48155
• Verification Information System DHS-USCIS-004, February 28, 2008, 73 FR 10793
• Inter-Country Adoptions Security DHS/USCIS-005, June 5, 2007, 72 FR 31086
• Background Check Service DHS-USCIS-002, June 5, 2007,  72 FR 31082
• Biometric Storage System DHS-USCIS-003, April 6, 2007, 72 FR 17172
• Alien File (A-File) and Central Index System (CIS) DHS-USCIS-001, January 16, 2007, 72 FR 1755

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US VISIT

• Technical Reconciliation Analysis Classification System (TRACS) (PDF, 6 pages - 72 KB), Text Version, DHS/NPPD/USVISIT-003, June 16, 2008, 73 FR 34028
  • Notice of Proposed Rulemaking for Privacy Act Exemptions (PDF, 4 pages - 61 KB), Text Version, June 16, 2008, 73 FR 33928
• Arrival and Departure Information System (ADIS) DHS/USVISIT-001, August 22, 2007, 72 FR 47057
  • Notice of Proposed Rulemaking for Privacy Act Exemptions August 22, 2007, 72 FR 46921
• DHS Automated Biometric Identification System (IDENT) DHS/USVISIT-0012, June 5, 2007, 72 FR 31080
  • Final Rule for Privacy Act Exemptions July 16, 2007, 72 FR 38749  

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US Coast Guard (USCG)

• Courts Martial Case File DHS/USCG-008, October 31, 2008, 73 FR 64961
  • Notice of Proposed Rulemaking for Privacy Act Exemptions October 31, 2008, 73 FR 64899
• Employee Assistance Program Records DHS/USCG-002, October 31, 2008, 73 FR 64984
• Auxiliary Database DHS/USCG-024, October 7, 2008, 73 FR 58609
• Maritime Awareness Global Network (MAGNET) DHS/USCG-061, May 15, 2008, 73 FR 28143
  • Final Rule for Privacy Act Exemptions September 30, 2008, 73 FR 56924
• Law Enforcement Information Database (LEIDB)/Pathfinder DHS/USCG-062, September 30, 2008, 73 FR 56930
  • Final Rule for Privacy Act Exemptions September 30, 2008, 73 FR 56927
• Homeport DHS/CG 060 April 28, 2006, 71 FR 25203

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