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EPA Mailing Lists

EPA's Listserv Mailing Lists

• Create A New List
• Subscribe/ Unsubscribe
• List Owner's Guide
• User's Guide
• Rules of Behavior

A listserver is an application which manages messages sent to a group of e-mail addresses. It allows a mailing list member to e-mail all other members of the list by sending a single email to the list address. The mailing list members are called subscribers and the person in charge of each mailing list is called an owner or administrator.

Create A New List

Any EPA employee can create a new mailing list under the Working Capital Fund service: Listserv Services (XL). To order this service you must first order the service from Working Capital Fund e-buisness site. Contact your office WCF Service Coordinator to place the order. Once the order is processed by the XL Service Manager, you will receive e-mail notification and, you will be asked to fill out an on-line request form by the Lyris Administrator to set up your listserv.

If you have any questions contact XL Service Manager Paul Cusumano at 919-541-0689 or email at cusumano.vicente@epa.gov.

Request EPA Mailing List

Please remember that once the service is ordered you will need to complete the form in its entirety, including the Memo of Responsibility.

The cost for each list is billed to your office each month and is based on the number of lists you create, not the number of subscribers or messages processed. For more information on cost, please visit http://cfint.rtpnc.epa.gov/otop/currentfyservices/xl/xl.cfm on the Intranet.

Subscribe / Unsubscribe

List subscriptions may be managed via the web or through email commands sent to the listserver.

To subscribe to a list, go to the mailing list web interface at https://lists.epa.gov/read/all_forums/ and click on the subscribe button beside the list you would like to join. You also can join a list by sending an e-mail to join-listname@lists.epa.gov (where listname is the name of the list you would like to join).

To manage your list subscriptions, go to the Lyris web interface and login by clicking on "My Forums". NOTE: For EPA staff, if you registered before November 2004, your e-mail address may be lastname.firstname@epamail.epa.gov instead of lastname.firstname@epa.gov.

To unsubscribe from a list, send an e-mail to unsubscribe-listname@lists.epa.gov (where listname is the name of the list you would like to leave).

For more information on a particular list, please send an e-mail to listname-owner@lists.epa.gov (again, where listname is the name of the mailing list).

List Owners Guide

List owners are responsible for setting and enforcing the rules of a list (i.e., no spamming), developing a welcome message, and for ensuring that list members adhere to the EPA's Rules for All Users. They also are responsible for routine maintenance of the list, such as approving subscription requests, moderating messages, etc.

Lists may be managed via the web or through e-mail commands sent to the listserver. To manage your list and send messages via the web, log into the Lyris web interface at https://lists.epa.gov/. For assistance with the Web interface, visit the Owner's Guide at https://lists.epa.gov/read/guides/owners.html.
If you forgot your password, Go here: https://lists.epa.gov/read/all_forums/

• At top right of screen you will see a blue link that says "You are not logged in. Click that link
• You will be asked for user name. Input your email address
• Note that if you have an epa address, your domain (the part after the @ sign) may be epamail.epa.gov instead of just epa.gov.
• You wil be asked for password. since you don't know the password, just type a few characters here
• You will see a message that says
  "Login failed: incorrect password for that email address"
• Right below that, will be a small button that says "email password", Click that button and you will be emailed a link to click on to change your password.

If you still cannot retrieve your password, please contact Internet Support at 1-866-411-4EPA (4372) or e-mail internet.support@epamail.epa.gov.

For more information on managing your list and sending messages via e-mail, go to http://yosemite.epa.gov/OEI/webguide.nsf/resources/listowner_commands on the Intranet. You may also view Lyris's online documentation at http://www.lyris.com/help/lm_help/9.3/index.html .

To change or remove an administrator or owner, you also may use the on-line form at http://intranet.epa.gov/webmast3/webguide/add_remove_owner.html on the Intranet.

To create a customized web form to subscribe and unsubscribe users, visit http://yosemite.epa.gov/oei/webguide.nsf/resources/webform for more information.

User's Guide

Users are responsible for following the Rules of Behavior set forth by the list owner.

You can manage your subscription and send messages via the web or through e-mail commands sent to the listserver.

To manage your subscription and send e-mails via the web, log into the Lyris web interface at https://lists.epa.gov/read/. For assistance with the Web interface, visit the User's Guide at https://lists.epa.gov/read/guides/users.html.
If you forgot your password, Go here: https://lists.epa.gov/read/all_forums/

• At top right of screen you will see a blue link that says "You are not logged in. Click that link
• You will be asked for user name. Input your email address
• Note that if you have an epa address, your domain (the part after the @ sign) may be epamail.epa.gov instead of just epa.gov.
• You wil be asked for password. since you don't know the password, just type a few characters here
• You will see a message that says
  "Login failed: incorrect password for that email address"
• Right below that, will be a small button that says "email password", Click that button and you will be emailed a link to click on to change your password.

If you still cannot retrieve your password, please contact Internet Support at 1-866-411-4EPA (4372) or e-mail internet.support@epamail.epa.gov.

For more information on managing your subscription via e-mail, go to http://yosemite.epa.gov/OEI/webguide.nsf/resources/emailsubcom on the Intranet. You may also view Lyris's online documentation at http://www.lyris.com/help/lm_help/9.3/index.html .

NOTE: Messages sent to the listserver must be in ASCII text. Other types of text may cause formatting errors when the message is received. Currently, the listserver does not accept ANY file attachments of any format.

Rules of Behavior

All owners and users of an EPA listserv mailing list are expected to behave in an ethical and trustworthy manner.

For list owners, this means:

• Use secure passwords to administer your lists
  • Comply with EPA security guidance by changing the password every 90 days
  • Use at least 8 characters in the password in an alpha and numeric mix
  • Passwords should be memorized and not shared or written down
  
  
• Do not attempt to modify ListManager configurations unless you are authorized to do so.
  
  
• List Owners should not access/modify any parameter(s) that is not defined on their List-Info page. When in doubt, contact the Listserver System Administrators.
  
  
• Grant list access and privileges to Administrative Owners and subscribers only at the lowest level required to perform their duties and/or legitimately access the list's communications.
  
  
• Do not remove moderation from the list! A list must be moderated at all times via:
  • an announcement configuration
  • a closed subscription configuration
  • an owner-moderated configuration
  • a combination of 1, 2 or 3
  
  The list will be created with appropriate moderation. Removing moderation from the list will result in cancellation of the list.
  
  
• Notify the Listserver Administrators if changes in list ownership or billing occur
  
  
• Before the list goes into production, sign the Memo of Responsibility, in which the Owner acknowledges responsibility for the maintenance and security of his or her list
  
  

Failure to follow these rules may result in one or more of the following actions:

• Suspension of access privileges
• Reprimand
• Suspension or removal from the system

For list users, this means:

• Do not attempt to access, change or delete data unless you are authorized to do so
  
  
• Do not allow others to use your membership/administrative privileges
  
  
• Notify the List Owner(s) if you detect a security incident on a list. List Owners can be e-mailed at listname-owner@lists.epa.gov, where listname is the name of the mailing list
  
  
• Follow the rules of behavior as specified by the list owners
  
  
• Password-protect your subscription:
  • Change the password every 90 days
  • Use at least 8 characters in the password in an alpha and numeric mix
  • Passwords should be memorized and not written down
  
  

Failure to follow these rules may result in penalties, such as removal from the lists and loss of privileges.

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