Section 8. Freedom of Information Act (FOIA)
4-8-1. ACCIDENT/INCIDENT RECORDINGS
The original ATC voice
tape or DAT will not ordinarily be used in response to requests for copies.
The copies will be made from the original rerecording. When filling a
request, do not use a cassette that has a previous recording on it.
a. With the
prior approval of the Service Area office and Director of Safety
Investigations, a requesting party shall be permitted to obtain a direct
rerecording of the original tape or DAT. The facility air traffic manager
shall ensure that a qualified FAA employee retains custody of the original
recording and is present during reproduction. Recordings will be continuous,
thus eliminating starting and stopping of the original tape or DAT to the
maximum extent possible.
b. A certified
rerecording shall be made of all portions of tape(s) or DAT(s) copied by the
requesting party. This recording shall be retained in the facility in
accordance with the appropriate records retention criteria; i.e., accidents
or incidents, etc. The original tape(s) or DAT(s), will be returned to
service.
4-8-2. REQUESTS TO
PRESERVE TAPE OR DAT UNDER FOIA
When requests are
received to preserve more of the original tape or DAT(s) than required by
FAAO 8020.11, Aircraft Accident and Incident Notification, Investigation,
and Reporting, or FAAO JO 7210.3, Facility Operation and Administration, the
following will apply:
a. Immediately
remove the tape(s) or DAT(s) or the pertinent portion thereof from service.
During the time a tape(s) or DAT(s) is to be preserved, the reel, or DAT on
which it is to be stored shall be labeled as follows: "WARNING this tape or
DAT is to be preserved and is not to be returned to service until released
by the Service Area office."
b. The
requestor shall be notified in writing that the requested tape(s) or DAT(s)
will be held for a period of 20 days from the date of FAA's response. Within
this time, the requesting party shall make arrangements to obtain a
rerecording. If, at the end of the 20-day retention period, there has been
no contact by the requesting party, or no follow through in obtaining a
rerecording, the requestor will be advised in writing of that fact and be
advised that we will hold the tape(s) or DAT(s) for an additional 10 days
from the date of this notification. If, at the end of the additional 10
days, there has been no contact or follow through by the requesting party,
the portion of tape(s) or DAT(s) that is more than we normally retain shall
be returned to service.
4-8-3. COMPUTER DATA
The data on a computer
tape/disc is normally useless to a requesting party unless reduced to
printed form. Therefore, when filling a request for computer data, the
tape/disc will be reduced to printed form. The following disclaimer will be
attached to any computer reduction: "This document is derived from computer
magnetic recordings of internal computer processing. It is not an exact
representation of the control position display."
4-8-4. FEES
a. A request
may be received for a certified rerecording on cassette tape or digital
audio tape format. Unless otherwise specified in the request, prepare
certified rerecordings on cassette tape.
1. Cassette
Tape Format: A fee of $30.00 will be charged for each hour or portion
thereof of actual recordings. No additional fee will be charged for
preparation time or personnel costs.
EXAMPLE-
1. A request is received for a rerecording of 1 hour of Ground
Control (GC) and 30 minutes of Local Control (LC). Total time = 1:30. The
charges would be computed thus:
$30.00 First hour (GC)
$30.00 Portion of time for the next hour (LC)
$60.00 Total Charge
2. A request
is received for a total of 25 minutes of actual recordings. The charge would
be $30.00.
3. A request
is received for certified rerecordings of Clearance Delivery, GC, and LC
with each position placed on a separate cassette. The total recorded time on
all 3 positions is 45 minutes. The charge for the 3 cassettes would be
computed thus:
$30.00 45 minutes
No additional charges would be assessed for the individual cassettes.
2. DAT: A fee of $25.00 will be charged for each DAT provided under the
request. In addition, a flat rate of $30.00 will be charged for each
different block of time requested, limited to the daily 24 hour period
recorded on the facility's master DAT. In other words, although a request
for one block of time (i.e., 0900-0900) is a total of 24 hours, it is spread
over a two day period. Therefore, such a request would be considered as two
separate blocks of time.
EXAMPLE-
1. A request is received for a voice recording on DAT format
for 2 different blocks of time; from 0900-1200 and 1500-1830 on May 5. Since
no specific position(s) were specified, the request could include all
recorded positions during the time periods. Regardless, the charges for the
service would be computed thus:
$25.00 1 DAT
$30.00 1 Block of time (0900-1200)
$30.00 1 Block of time (1500-1830)
$85.00 Total Charge
2. A
request is received for a voice recording beginning on June 12, at 0900,
through June 13, at 1800. The facility will have stored this information on
two separate DATs. However, all of the requested data can be transferred to
a single DAT for the customer. The charges would be computed thus:
$25.00 1 DAT
$30.00 1 Block of time (June 12, 0900-2359)
$30.00 1 Block of time (June 13, 0000-1800)
$85.00 Total Charge
3. The
same information in example 2 is requested except the customer wants the
data to be placed on separate DATs and labeled for each day. The charge
would be computed thus:
$50.00 2 DATs @ $25.00 each
$30.00 1 Block of time (June 12, 0900-2359)
$30.00 1 Block of time (June 13, 0000-1800)
$110.00 Total Charge
4. A request
is received for a voice recording from 0630-2345. The charge would be
computed thus:
$25.00 1 DAT
$30.00 1 Block of time (0630-2345)
$55.00 Total Charge
5. A
request is received for voice recordings of: LC, August 2, 1015-2255; GC,
August 3, 0700-1635; and LC, August 3, 0700-1635. The charges would be
computed thus:
$25.00 1 DAT
$30.00 1 Block of time (LC, August 2, 1015-2255)
$30.00 1 Block of time (GC and LC, August 3, 0700-1635)
$85.00 Total Charge
6. A request
is received for a voice recording of: LC, August 2, 1015-2255; LC, August 3,
0700-1635; and GC, August 3, 0700-1530. The charges would be computed thus:
$25.00 1 DAT
$30.00 1 Block of time (LC, August 2, 1015-2255)
$30.00 1 Block of time (LC, August 3, 0700-1635)
$30.00 1 Block of time (GC, August 3, 0700-1530)
$115.00 Total Charge
b. CPU cost:
1. AFSS:
$13.00
2. ARTS
II/III: $99.00
3. HOST:
$275.00
c. Fees for a
computer search will be computed using the following formula:
Fee = |
(minutes of CPU time) |
X (CPU cost) |
+ |
(minutes operator/programmer time)
|
X (salary) |
X (1.16) |
60 |
60 |
EXAMPLE-
For ARTCC given 15 minutes CPU time; 45 minutes programmer time; $30 salary.
NOTE-
(15/60 x $275) + 45/60 x $30 x
1.16 = $94.85
|