VMBIP: Documents
Vaccine Management Business Improvement Project (VMBIP)

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VACMAN 4.x

VACMAN 4.x user documents are for grantees transitioned to centralized vaccine distribution.

Note: All the VACMAN documents are now available via the VACMAN 4.x page

Project Points of Contact (PPOC) Users' Guide and Quick Reference Guide

• PPOC User's Guide 09-18-08 posted 09-24-08
  (file name:ppoc-ug-09-18-08.pdf) (19 pages) (text-only version ) posted 09-24-08
  
• Quick Reference Guide for PPOCs-09-18-08 posted 09-24-08
  (file name:qrg-ppocs-09-18-08.pdf) (5 pages) (text-only version ) posted 09-24-08
  

Grantee Spend Planning  and VOFA Documents

• Reading Td in VOFA posted 09-17-08
  (file name:read-td-vofa-508.doc) (1 page)
• Grantee-Spend-Planning-Workbook posted 09-17-08
  (file name:gsp-wkb.xls) (50 pages) (text-only version ) posted 08-07-08  
• 2009-VOFA-Now Available posted 08-22-08
  (file name:2009-cofa-na-508.doc) (2 pages)
  • Influenza Vaccine Assumptions posted 08-22-08
    (file name:iva.doc) (1 page) (text-only version ) posted 08-22-08
• VOFA-Q-and-A-and-Reminder posted 08-22-08
  (file name:vofa-qa-508.doc) (1 page)

All Grantee Messages

• Vaccine Contract
  • Change in NDC Format posted 08-07-08 (file name:ch-ncd-508.doc) (1 page)
  • Correction New Pediatric Vaccines Available on GSK and Sanofi Pediatrci Contracts posted 08-05-08 (file name:cor-new-pva-508.doc) (2 pages)
  • GSK Pediatric VFC Contract Tdap Boostrix Vaccine Change in Price posted 08-05-08 (file name:gsk-vfc-ctb-508.doc) (1 page)
  • New-Pediatric-Vaccines-Available-on-GSK & Sanofi-Pediatric-Contracts-1 posted 08-01-08 (file name:new-pvag-spc-1-508.doc) (1 page)
  • New Pediatric Vaccines Available on GSK and Sanofi Pediatric Contracts posted 08-01-08 (file name:new-pvag-spcs-508.doc) (1 page)
    • 7-30-08 Incorporating Pentacel v7 posted 08-01-08
      (file name:0708-inpen-v7.doc) (4 pages) (text-only version ) posted 08-01-08
  • Restriction on Charging for Cost of Vaccine Purchased on CDC Contracts posted 07-31-08 (file name:rccvp-c-ct-508.doc) (1 page) 
  • New-2008-09-Adult-Vaccine-Contracts posted 07-17-08
    (file name:new-2008-09-avc.doc) (3 pages) (text-only version ) posted 07-17-08
    • Ordering Instructions Adult Vaccines July 2008 posted 07-15-08
      (file name:ord-instr-av-0608.doc) (10 pages) (text-only version ) posted 07-17-08
    • Adult Grantee Letter  posted 07-17-08
      (file name:adult-grant-lttr.pdf ) (1 page) (text-only version ) posted 07-17-08
    • Sample Akorn Customer Account Form posted 07-17-08
      (file name:sam-aca-form.pdf ) (1 page) (text-only version ) posted 07-17-08
    • Acorn customer Account Form  posted 07-17-08
      (file name:aca-form.pdf ) (1 page) (text-only version ) posted 07-17-08
  • 2008-2009 Consolidate-Pediatric-VFC-Vaccine Contract posted 04-08-08
    (file name:2008-09-con-pediatric-vvc-508.doc) (1 page) 
    • Ordering Instructions-VFC-08  posted 04-08-08
      (file name:ord-instruc-vfc08.doc) (18 pages) (text-only version ) posted 04-08-08
  • Merck-Pediatric-Contract-Varicella-MMRV posted 05-02-08
    (file name:merck-pcv-mmrv-508.doc) (1 page)
  • Merck-Pediatric Contract Change to Restriction on Use of Vaccine posted 05-09-08 (file name:merck-ccruv-508.doc) (1 page)
  • Restrictions on Use of Vaccine clause on Consolidated Pediaric VFC Vaccine Contracts (file name:restric-vac-cpv-508.doc) (1 page) posted 07-22-08
    
• Hib Vaccine Recall 
  • Return of Recalled Hib Doses posted 08-22-08
    (file name:rr-hd-508.doc) (2 pages)
  • Problems with Hib Vaccine Orders - Transitioned Grantees posted 01-28-08
    (file name:problems-hib-vac-orders-508.doc) (1 page)
  • Hib Returns Process posted 01-28-08
    (file name:hib-returns-proc-508.doc) (1 page)
  • Vaccine Recall - Transitioned Grantees posted 12-20-07
    (file name:vaccine-recall-transgran-508.doc) (2 page)
  • Vaccine Recall posted 5-02-08
    (file name:vaccine-recall-508.doc) (1 page)
    



• Flu
  • Flu Vaccine Finder Active 09-15-08 posted 09-17-08
    (file name:flu-find-act-508.doc) (1 page)
    
    • Grantee Guidance to Flu Finder 2008-09 v2 posted 09-17-08
      (file name:grant-guid-find.doc)(12 pages)(text-only version ) posted 09-17-08
  • Flu Vaccine Distribution at McKesson posted 09-17-08
    (file name:flu-dis-McKesson-508.doc) (1 page)
  • FluMist Vaccine Available for Ordering posted 08-22-08
    (file name:flumist-vao-508.doc) (1 page)
  • Flu Vaccine Allocation Functionality in NIPVAC Is Activated posted 08-22-08
    (file name:flu-vafna-508.doc) (1 page)
  • Questions and Answers about Flu Vaccine allocation Functionality-
    Updated 9-09-08 posted 09-17-08
    (file name:q-a-fvaf-508.doc) (2 pages)
  • Grantee Guidance for Flu Vaccine Ordering 08-09-Updated posted 08-28-08
    (file name:grant-gfvo-0809-508.doc) (1 page)
  • FluMist Replacement Program posted 06-23-08
    (file name:flumist-rp-508.doc) (1 page)
    
    • FluMist Replacement Program Instructions for Grantees posted 06-23-08 (file name:flumist-rpig-508.doc) (1 page)
  • Process for Pre-booking Orders in VacMan 4x and 3x posted 05-02-08
    (file name:proc-prebooking-orders-508.doc) (1 page)
  • Instructions for VacMan 4 posted 03-24-08
    (file name:instruc-vacman4.doc) (2 pages) (text-only version ) posted 03-24-08 



• Reports
  • Data Reports to Vaccine Manufactures posted 05-16-08
    (file name:data-rep-vac-manu-508.doc) (1 page)
  • Data Warehouse Reports for Transitioned Grantees posted 03-28-08
    (file name:data-rep-trans-grant-508.doc) (1 page)
  • Data Warehouse Reports Now Accessible posted 05-02-08
    (file name:data-repna-508.doc) (1 page)
  • Data-Warehouse-Reports-Training 4-18-08  posted 05-02-08
    (file name:data-reptrain.ppt ) (17 pages) (text-only version ) posted 05-02-08
  • New Daily Shipping Report posted 03-19-08
    (file name:new-daily-ship-508.doc) (1 page) 
  • Shipping Log Errors Corrected posted 03-19-08
    (file name:shipping-log-ec-508.doc) (1 page)
  • Shipping Log Data Quality Review posted 04-17-08
    (file name:ship-log-data-qrview-508.doc) (1 page)
  • Backorder-Report posted 05-05-08
    (file name:backorder-report-508.doc) (3 pages)
  • CDC Backorder-Report-CHA-2008417  posted 05-05-08
    (file name:cdc-brc-2008417.pdf ) (3 pages) (text-only version ) posted 05-05-08
  • Cancelled Orders Reports posted 03-19-08
    (file name:cancelled-orders-reports-508.doc) (1 page)

  

• State and 317 FA-Funded Vaccine Purchases Instructions and Spreadsheet
  • Revised 09-15-08 State and 317 FA-Funded Bulk-Order-Spreadsheet posted 09-17-08 (file name:rev-317-fund-508.doc) (2 pages)
    • State and 317 FA-Funded Bulk Orders posted 09-17-08 (file name:rev-317-fund.xls) (3 pages) (text-only version ) posted 09-17-08
      
• Centralized Distribution and VMBIP Updates
  • Account Manager by State posted 09-17-08
    (file name:ac-man-st.ppt ) (1 page) (text-only version ) posted 09-17-08
  • Hib-Backorders posted 08-22-08
    (file name:hib-backorders-508.doc) (1 page)
  • Reminder on Where to Find the Return Label posted 07-22-08
    (file name:remind-rl-508.doc) (1 page)
    • Boxes With Return Labels posted 07-22-08
      (file name:boxes-with-rl.doc) (1 page) (text-only version ) posted 07-22-08
      
  • CDC-Core-Information-Shared-During-Pre-Go-Live-Site-Visits posted 06-25-08 (file name:cdc-cisd-pgl-508.doc) (1 page)
    • Pre-Go-Live-Site-Visit Core Information  posted 06-25-08
      (file name:pgl-sv-coreinfo.ppt ) (38 pages) (text-only version ) posted 06-25-08
  • New Packing List Provider Shipments posted 04-08-08
    (file name:new-pack-shipments-508.doc) (1 page)
    • How To Interpret New Packing List posted 04-08-08
      (file name:how-to-newpack-list.doc) (1 page) (text-only version )
      posted 04-08-08
  • Centralized Distribution Rollout and CQI Initiatives posted 03-19-08
    (file name:cdr-cqi-initiatives-508.doc) (1 page)
    
    
    • CQI one-page 080226 posted 03-19-08
      (file name:cqi-080226-508.doc) (1 page)

• PPOC as True Single Point of Contact posted 03-19-08
  (file name:ppoc-true-spc-508.doc) (1 page)
• Placing Large Provider Orders for Adult Vaccines posted 06-10-08
  (file name:plp-oav-508.doc) (1 page)
• Customer Service Issue Escalation Process posted 02-12-08
  (file name:custserv-issue-escal-proc-508.doc) (2 pages)
• McKesson Escalation Chart June 26, 2008 posted 07-01-08
  (file name:mechrt-0608.doc) (1 page) (text-only version ) posted 07-01-08
• Frozen Vaccine Shipments posted 01-28-08
  (file name:frz-vacc-shipmts-508.doc) (1 page)
• Vaccine Orders update posted 01-28-08
  (file name:vac-orders-508.doc) (1 page)
• Customer Service Emails posted 12-04-07
  (file name:cust-ser-email-508.doc) (2 pages)
• Chemical Monitors posted 05-02-08
  (file name:chemical-monitors-508.doc) (1 page)
• ColdMark-Monitor-In-Package-Flyer posted 04-11-08
  (file name: cldmrk-mipack-flyr-508.doc) (1 page)
• In-Package-Card-ColdMark-Reprint posted 04-11-08
  (file name: ipcrd-cldmrk-reprnt.pdf) (2 pages) (text-only version ) posted 04-11-08
• VMBIP Process Update posted 11-23-07
  (file name:process-update-508.doc) (3 pages)
  
• Procedure to Transfer Virtual Inventory Doses to Another Grantee's Virtual Inventory posted 05-09-08
  (file name:proc-trans-vdgvi-508.doc) (2 pages)
  



• Miscellaneous
  • Akorn-Adult-Td-products posted 09-17-08
    (file name:akorn-ad-td-508.doc) (2 pages)
  • Status of Sanofi Td-Decavac vial NCD-49281029183-Inventory at McKesson Depots posted 08-22-08
    (file name:stats-sanofi-vial-508.doc) (1 page)
  • GSK-Kinrix and Rotarix Now Available posted 08-22-08
    (file name:gsk-krna-508.doc) (1 page)
  • Replacement Orders for Td posted 08-08-08
    (file name:rep-ord-td-508.doc) (1 page)
  • Pentacel Guidance for Providers posted 08-07-08
    (file name:pent-gp-508.doc) (1 page)
    • Pentacel Guidance
      (file name:pent-guide.pdf) (2 pages) (text-only version ) posted 08-07-08
  • Pentacel Available for Ordering posted 08-08-08
    (file name:pent-ao-508.doc) (1 page)
  • Depletion of TriHIBit at Distribution Centers posted 07-22-08
    (file name:dep-trihibit-dc-508.doc) (1 page)
  • Hib Booster Dose Deferral Reminder Flyer for Vaccine Shipments posted 02-25-08 (file name:hib-booster-flyer-508.doc) (1 page)
• Hib Flyer Final
  (file name:hib-flyer-final.pdf) (2 pages) (text-only version ) posted 02-25-08
• Hib-Vaccine-Interim-Recommendations-Reminder posted 05-02-08
  (file name:hib-vac-irr-508.doc) (1 page)
• Hib Flyer-042308
  (file name:hib-flyer-042308.pdf) (1 page) (text-only version ) posted 05-02-08
• Update: Hib Vaccine Orders for Transitioned Grantees posted 01-28-08
  (file name:hib-returns-proc-update-508.doc) (1 page)
• IPV syringe Grantee Notice posted 03-28-08
  (file name:ipv-syringe-508.doc) (1 page)

Distributor FAQs

These documents are frequently asked questions (FAQs) designed to answer questions about the centralized distributor and certain management processes.

• Frequently Asked Questions regarding the selection of a third party distributor (file name:distributor-faq1.pdf) (3 pages) (text-only version )
• Frequently Asked Questions regarding the selection of a third party distributor
  - Part 2 (file name:distributor-faq2.pdf) (10 pages) (text-only version )

Program Managers Meeting Documents

2007

• Slides: VMBIP Project Update - November 2007 meeting posted 01-28-08
  (file name:update-07-mtg.ppt) (28 slides) (text-only version )
• Slides: VMBIP Project Update - McKesson 2007 meeting posted 02-21-08
  (file name:mckupdate-07-mtg.ppt) (24 slides) (text-only version )

2006

• Slides: VMBIP Project Update - December 2006 meeting
  (file name:update-06-mtg.ppt) (30 slides) (text-only version )

National Immunization Conference Documents

These documents were presented at the National Immunization Conferences

NIC 2008 

2008 NIC VACMAN NIPVAC
(file name:08nic-vacman-nipvac.ppt) (8 pages) (text-only version ) posted 04-17-08

2008 NIC VMBIP Update
(file name:08-nic-vmbip-update.ppt) (8 pages) (text-only version ) posted 03-28-08

2008 NIC MCK Final
(file name:08-nic-mvk-final.ppt) (24 pages) (text-only version ) posted 03-28-08

2008 NIC VMBIP Overview
(file name:08-nic-vmbip-overview.ppt) (6 pages) (text-only version ) posted 03-28-08

2008 NIC VMBIP Ad-Hoc-Meeting Q & A Final
(file name:08-nic-vmbip-ah-mt.doc) (5 pages) (text-only version ) posted 06-04-08

NIC 2007

VMBIP General: Ad Hoc presentations
(file name:07-presentations.pdf) (49 pages) (text-only version )

VMBIP General: Questions from the Ad Hoc meeting
(file name:07-questions-508.doc) (2 pages)

NIC 2006

VMBIP General: Ad Hoc presentation: Updates of Funds Mgmt. and Centralized Distribution Implementation
(file name:06-combo-vf-ppt.zip) (25 pages) (text-only version )

NIC 2005 

Overview: Entire VMBIP Project
(file name:05-opening.ppt) (8 pages) (text-only version ) 

Overview: Work Stream: Distribution & Ordering
(file name:05-distrib-order.ppt) (8 pages) (text-only version )

Overview: Work Stream: Pilot
(file name:05-pilot.ppt) (8 pages) (text-only version )

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