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Office Of Information & Technology

Records Management Service

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What's New!!
We are at a new address at http://www.rms.oit.va.gov/, please update your bookmark.


Who We Are

The Records Management Service (RMS) supports the following management programs: delegations of authority; directives management; micrographics, records management, vital records, mail, correspondence, and reports management. They serve as the Department’s central point of contact for administering and improving the Freedom of Information Act (FOIA) program, and the Release of Names and Addresses (RONA) program. The Service manages the programs required under the Privacy Act such as the System of Records program and computer matching program. Also, the service acts as VA’s OMB Forms Clearance Officer; Publications Control Officer and the Government Information Locator Service (GILS) program Liaison Officer.

What We Do

The mission is accomplished through the following functional areas:

  • Providing oversight for all activities outlined in the section of OMB Circular A-130, concerning Federal agency responsibilities for maintaining records about individuals; responds to FOIA requests that involve multiple components; and coordinates and prepares the Department's Annual FOIA Report to the Department of Justice.
  • Managing and maintaining the VA Electronic Reading Room in compliance with the electronic FOIA amendments.
  • Managing the Department’s computer matching program and System of Records programs required under the Privacy Act.
  • Representing the Secretary for VA’s Data Integrity Board (DIB); and the Department’s liaison with the Office of the Federal Register on matters pertaining to the distribution of agency copies of the Code of Federal Regulations.
  • Coordinating the release of names and addresses (RONA) of veterans to qualified requestors.
  • Administrating the Department’s Delegations of Authority Program, ensuring that delegations of authority are legal, practical and assigned to an appropriate level.
  • Reviewing and recommending for certification VA policies and procedures developed by program offices prior to publication to ensure compliance with VA’s Directive Management System.

General Contacts

If you have any questions, please contact Office of Privacy and Records Management at
(202) 461-7450.

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