Submitting Publications and Reports

Electronic Documents — Two ways to forward:

• URL – If the documents exist on an agency Website, please notify NTIS in an email message to input@ntis.gov. Please specify the URL address where the documents can be found.
• Email – Please attach pdf or word formatted documents in an email addressed to input@ntis.gov.

Paper Documents — Send one high-quality, legible copy to:

U.S. Department of Commerce
National Technical Information Service
Attn: Receipt of Stock Office
5285 Port Royal Road, Springfield, VA 22161

NTIS needs a high-quality, legible copy of each document included in its collection. Once the original stock is exhausted, NTIS uses this master to print additional copies. The quality of copies NTIS reproduces is directly related to the quality of the original.

Please send a completed Report Documentation Page (SF-298) with each report. It provides the information that assures your document will be announced accurately. You need not include any information easily found in the first few pages of the report. To obtain more information/forms by mail, call (703) 605-6239.

Report Number Series For Your Organization

If you submit more than one item, NTIS can create a report number series for your organization that makes it easier to track and catalog reports. If you are already using a system, NTIS can register your existing series.

NTIS has been designated by the National Information Standards Organization as the central authority to maintain a registry of report numbers. For more information, call the NTIS Standard Technical Report Number (STRN) Service at (703) 605-6274.

Copyright Permissions

If the document to be distributed by NTIS or any part of it is copyrighted or otherwise restricted, a letter signed by the copyright owner or authorized representative must accompany the document. Click here for more information

     

Submitting Multimedia Products

To better provide you quality customer service, please call the National Audiovisual Center at (703) 605-6183 prior to sending any items to NTIS. Please send a completed multimedia product submission form for each item.

What is considered a multimedia product?
Multimedia products consist of video, (non-computer) CD-ROM, (non-computer) DVD, PowerPoint slides, accompanying texts and any training related programs.

     

Submitting Computer Products

Computer products include all types of software, electronic datafiles, magnetic tape, diskettes, and DVD/CD-ROM. Please call the Federal Computer Products Center at (703) 605-6125 prior to sending any items to NTIS. Download computer product submission forms.

Where do I mail my computer products?

Use appropriate packing material for all computer products. It is important to mail related items together as one package to ensure proper handling. Mail to:

U.S. Department of Commerce
National Technical Information Service
Attn: ROS Office
5285 Port Royal Road, Springfield, VA 22161

What is considered a computer product?

• Magnetic tapes, datafiles, diskettes and DVD/CD-ROMs
• Reel-to-reel tapes are IBM compatible and recorded in 9-track, 1600 bpi or 6250 bpi density, odd parity. A reflective spot precedes the first record and an end-of-file marketer follows the last record.
• Tape cartridges are IBM-compatible and recorded on a 3480 cartridge drive.

What needs to be included with my computer product submission?

• Each magnetic tape needs to be labeled with the name of producing agency, title, density and character code, number of files, volume serial number and data set name, and reel number.
• Each DVD/CD-ROM disc needs to be labeled with the name of the producing agency and title. If more than one disc is in a set, label the number each disc.
• Each diskette needs to be labeled with the name of producing agency, title, and diskette number.
• Datafiles need record layouts and description, complete and reproducible.
• If the computer product is to be updated, all updates should be sent to NTIS so the product may be sold on a continuing subscription basis. Include an update schedule.
• Computer software needs to include documentation to implement the program with input and output layouts.

     

For more information contact the Office of Business Development at NTIS: