Requests
to OCIO for correction of information should include the following
elements:
- Statement that the Request for Correction of Information
is Submitted Under USDA's Information Quality Guidelines
- Requestor Contact Information
The name, mailing address, telephone number, fax number (if
any), email address (if any), and organizational affiliation
(if any) of the person requesting the correction.
- Description of Information to Correct
The name of the OCIO publication, report, or data product;
the date of issuance or other identifying information such
as the URL of the web page; and a detailed description that
clearly identifies the specific information contained in
that publication, report, or data product for which a correction
is being sought.
- Explanation of Noncompliance with OMB and/or USDA Information
Quality Guidelines
An explanation that describes how the information fails to meet
either the OMB or USDA Information Quality Guidelines.
- Explanation of the Effect of the Alleged Error
An explanation that describes the requestor's use of the information
in question and how the requestor is affected by the alleged
error.
- Recommendation and Justification for How the Information
Should Be Corrected
The requestor should state specifically how the information should be corrected
and explain why the corrections should be made. A request for correction
that is specific and provides evidence to support the need for correction
is likely to be more persuasive than a request that is general, unfocused,
or that simply indicates disagreement with the information in question.
This guidance for the content of requests for correction of
information is not intended to constitute a set of legally binding
requirements. However, the Office of the Chief Information
Officer may be unable to process, in a timely fashion or at all,
requests that omit one or more of the requested elements. Requestors
bear the "burden of proof" with respect to the necessity for
correction as well as with respect to the type of correction
they seek. The Office of the Chief Information Officer
will base its decision on the merits of the information provided
by the requestor.
 http://www.ocio.usda.gov/qi_request/info_to_submit.html
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