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The Part C Program divides allowable
costs among five Part C Cost Categories.
These categories are Early Intervention
Services Costs, Core Medical Services
Costs, Support Services Costs, Quality
Management Costs, and Administrative
Costs.
Early Intervention Services Costs
are those costs associated with the
direct provision of medical care and
make up at least 50 percent of a grantee
budget. Services include:
- Primary care providers
- Lab, x-ray, and other diagnostic
tests
- Medical/dental equipment and supplies
- Medical Case Management
- Electronic Medical Records
- Patient education, in conjunction
with medical care
- Transportation for clinical care
provider staff to provide care
- Other clinical and diagnostic
services regarding HIV/AIDS and
periodic medical evaluations of
individuals with HIV/AIDS
Core Medical Services Costs include
those listed above plus the following:
- HIV Counseling
- The following core medical services
have historically been paid by Parts
A or B (Titles I or II) but not
Part C (Title III), and should only
be provided by Part C with justification.
- AIDS Drug Assistance Program
- Health Insurance Premium and cost
sharing assistance for low income
individuals
- Home health care
- Hospice Services
- Home and community-based health
services as defined under Part B
Clinical Quality Management Costs
are those costs required to maintain
a clinical quality management program.
With a HAB expectation that no more
than 5 percent of the grant be spent
on Clinical Quality Management, examples
include:
- Continuous Quality Improvement
(CQI) activities
- Clinical Quality management coordination
- Data collection for clinical quality
management purposes
- Consumer involvement to improve
services
- Staff training/technical assistance
(including travel and registration)
to improve services- this includes
the annual clinical update and the
biennial All Grantee Meeting, as
well as local travel to meetings
not directly related to patient
care
Support Services Costs are those
costs for services that are needed
for individuals with HIV/AIDS to achieve
their medical outcomes. Support Services
Costs include:
- Patient transportation to medical
appointments
- Staff travel to provide support
services
- Outreach to identify people with
HIV, or at-risk of contracting HIV,
to educate them about the benefits
of early intervention and link them
into primary care
- Translation services, including
interpretation services for deaf
persons
- Patient education materials for
general use
- Participation in Statewide Coordinated
Statement of Need process
- Patient advocates to maintain
access to care
- Respite Care (historically paid
by Parts A or B (Titles I or II)
but not Part C (Title III), and
should only be provided by Part
C with justification)
Administrative Costs are those not
directly associated with service provision.
By law, no more than 10 percent of
a Federal Part C EIS budget can be
allocated to administrative costs.
Examples of administrative costs include:
- Indirect costs, which are allowed
only if the applicant has a negotiated
indirect cost rate approved by a
recognized Federal agency. Indirect
costs are those costs incurred by
the organization that are not readily
identifiable with a particular project
or program, but are considered necessary
to the operation of the organization
and performance of its programs.
All indirect costs are considered
administrative for the Part C EIS
program and therefore are subject
to the 10 percent limitation on
administrative expense.
- Rent, utilities, and other facility
support costs
- Personnel costs and fringe benefits
of staff members responsible for
the management of the project (such
as the Project Director and program
coordinator), non-CQI program evaluation,
non-CQI data collection/reporting,
supervision, and other administrative,
fiscal, or clerical duties
- Telecommunications, including
telephone, fax, pager and internet
access
- Postage
- Liability insurance
- Office supplies
- Audits
- Payroll/Accounting services
- Computer hardware/software not
directly related to patient care
- Program evaluation, including
data collection for evaluation
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