| Subpart 1419.2 | POLICIES |
| 1419.201 | General policy |
| 1419.202 | Specific policies |
| 1419.202-70 | Acquisition screening and BUDS recommendations |
| Subpart 1419.5 | SET-ASIDES FOR SMALL BUSINESS |
| 1419.503 | Setting aside a class of acquisitions |
| 1419.503-70 | Class set-aside for construction acquisitions |
| 1419.505 | Rejecting Small Business Administration recommendations |
| 1419.506 | Withdrawing or modifying set-asides |
| Subpart 1419.6 | CERTIFICATES OF COMPETENCY AND DETERMINATIONS OF ELIGIBILITY |
| 1419.602 | Procedures |
| 1419.602-1 | Referral |
| Subpart 1419.7 | SUBCONTRACTING WITH SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS CONCERNS |
| 1419.705 | Responsibilities of the contracting officer under the subcontracting assistance program |
| 1419.705-2 | Determining the need for a subcontracting plan |
| 1419.705-3 | Preparing the solicitation |
| 1419.705-6 | Postaward responsibilities of the contracting officer |
| Subpart 1419.8 | CONTRACTING WITH THE SMALL BUSINESS ADMINISTRATION (THE 8(A) PROGRAM) |
| 1419.803 | Selecting acquisitions for the 8(a) program |
| 1419.810 | SBA appeals |
| Subpart 1419.9 | CONTRACTING OPPORTUNITIES FOR WOMEN-OWNED SMALL BUSINESSES |
| 1419.901 | Policy |
| Subpart 1419.10 | SMALL BUSINESS COMPETITIVENESS DEMONSTRATION PROGRAM |
| 1419.1003 | Purpose |
SUBPART 1419.2 -- POLICIES
(b) In addition to the requirements of FAR 19.201(b), HCAs, without the power of redelegation, shall be responsible for the establishment of annual goals. The purpose of the goals is to increase participation of small business and small disadvantaged businesses in contract and subcontract opportunities. Goals for contract awards to minority business enterprises and women-owned businesses shall also be developed.
(1) All program goals must comply with the criteria established by OSDBU and shall reflect improvement in participation of small businesses and small disadvantaged businesses. The goal setting process shall be conducted as follows:
(2) HCAs may request revision of goals from OSDBU when final budget approvals result in a change of plus or minus 15% in planned acquisition dollars or in instances when a disproportionate change in the mix of products or services is required. The goal setting process with the Bureau/Offices shall be completed by December 31st of each year.
(c) In accordance with 111 DM 8, OSDBU is responsible for performing all functions and duties prescribed in FAR19.201(c) and for -
(1) Developing and maintaining policies, procedures, regulations, and guidelines for the effective administration of the Department's small business and small disadvantaged business programs; and
(2) Providing functional direction and policy guidance to personnel in the implementation of the programs under (1) above.
(d) HCAs without authority to redelegate shall:
(1) Appoint a full-time BUDS (e.g., procurement analyst or other non-operational contract person), for each contracting office where -
(2) Appoint a part-time BUDS (e.g., procurement analyst or other non-operational contract person), for each contracting office where the nature of the contracting program requires such action to ensure accomplishment of annual program goals;
(3) Perform the duties listed at FAR19.201(c)(4), (5), (8), and (9), 405 DM 1, and in the BUDS Standard Operating Procedures Handbook (405 DM 2).
1419.202-70 Acquisition screening and BUDS recommendations
(a) For all acquisitions estimated to exceed the SAT, form DI-1886, "Acquisition Screening and Review Form", shall be completed by the CO, signed by the appropriate parties, and placed in the solicitation/contract file prior to any CBD publication, including any synopsis soliciting for sources or notice of intent to award a sole source contract.
(b) The CO shall document on the form DI-1886, under remarks, any reasons for not accepting the BUDS recommendation to set aside a contract requirement for small business and/or small disadvantaged business, or reserve it for the 8(a) Program (see FAR 19.202).
(c) Acquisitions estimated to be less than the SAT shall be aggressively screened for use of a small business or small disadvantaged business set-aside or for the 8(a) Program.
SUBPART 1419.5 -- SET-ASIDES FOR SMALL BUSINESS
1419.503 Setting aside a class of acquisitions
1419.503-70 Class set-aside for construction acquisitions
(a) Acquisitions for construction (as defined in FAR 36.102) estimated to cost $2 million or less shall be set-aside on a class basis for exclusive participation by small business concerns. This class set-aside does not apply when--
(1) the acquisition is procured using simplified acquisition procedures (but see FAR 13.105);
(2) use of a set-aside is precluded by the SBCDP;
(3) a non-competitive acquisition has been approved under the procedures of FAR 6.3;
(4) work is to be performed outside the U.S.; or
(5) the BPC determines that adequate competition is not likely to be obtained if the acquisition is restricted to small business concerns, applying the criteria in FAR 19.202-2.
(b) The use of such set-asides is contingent upon current policy in effect under application of the Small Business Competitiveness Demonstration Program (See FAR 19.10).
1419.505 Rejecting Small Business Administration recommendations
(d) A written justification in support of the CO's decision to reject the set-aside recommendation shall be approved by the HCA. It shall then be forwarded for sequential review through the Director, OSDBU and the Director, PAM, for action by the AS/PMB.
(e) As prescribed in FAR 19.505, the AS/PMB is authorized to reply to the Administrator of SBA on any SBA appeal of a contracting officer's set-aside recommendation.
1419.506 Withdrawing or modifying set-asides
(b) The HCA is authorized, without the power of redelegation, to resolve disagreements between the CO and the BUDS concerning withdrawals or modifications of individual or class set-asides as prescribed in FAR 19.506. OSDBU shall be provided timely notification of such disagreements and the recommendation of the BUDS in order to provide assistance in resolving the disagreement.
SUBPART 1419.6 -- CERTIFICATES OF COMPETENCY AND DETERMINATIONS OF ELIGIBILITY
(a)(2)The CO shall obtain approval from the CCO for all determinations documenting a responsive small business' lack of responsibility prior to submission to the appropriate SBA office. A copy of the determination shall be sent to OSDBU.
SUBPART 1419.7 -- SUBCONTRACTING WITH SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS CONCERNS
1419.705 Responsibilities of the contracting officer under the subcontracting assistance program
1419.705-2 Determining the need fora subcontracting plan
(c) The CO's determination that no subcontract possibilities exist for a proposed contractual action shall be reviewed by the BUDS prior to the approval by a level above the CO and a copy shall be forwarded to OSDBU within 5 working days of execution, but in no case later than the date of contract award. The BUDS may contact OSDBU and consider any comments or recommendations offered.
1419.705-3 Preparing the Solicitation
(a) In solicitations containing subcontract plan requirements,COs should consider evaluating offered subcontract plans and the offerors' past subcontracting compliance and accomplishments in the evaluation and selection of proposals. This would be particularly appropriate for acquisitions known to offer significant subcontracting opportunities for small, small disadvantaged, and women-owned businesses or which include work previously performed by a small business. When used, this factor should be evaluated in such away that the relative ranking or scoring of small business offerors is not adversely affected by the lack of a subcontract plan.
1419.705-6 Postaward responsibilities of the contracting officer
In addition to the actions specified in FAR 19.705-6, the CO shall also be responsible for the following:
(h) Forwarding a copy of each approved subcontracting plan to OSDBU within 10 working days after approval of the plan.
(i) Ensuring that the contractor forwards the original copy of the Standard Form 295, Summary Contracting Report, to the Departmentof the Interior, Director, OSDBU, 18th & C Streets, NW, Washington,DC 20240, Rm. 2747.
(j) Forwarding a copy of the Standard Form 294, Subcontracting Report for Individual Contracts, received from individual contractors, within 10 working days, to OSDBU.
(k) Conducting on-site business and economic development program management reviews (see 405 DM 1) of a prime contractor's small and disadvantaged business subcontracting program. Reviews shall be conducted as required based on problems perceived such as insufficient progress in meeting subcontracting goals. The result of the review shall be documented in writing using the format shown at 1453.303-70. At the discretion of the CO, the BUDS may conduct the reviews. In addition to required bureau/office internal distribution, a copy of the review report shall be submitted to OSDBU within 60 calendar days after completion of the review.
SUBPART 1419.8 -- CONTRACTING WITH THE SMALL BUSINESS ADMINISTRATION (THE 8(a) PROGRAM)
1419.803 Selecting acquisitions for the 8(a) Program
(c) The CO shall first screen the acquisition for suitability for award to SBA under the Section 8(a) program, before taking action under FAR 19.501, 19.502 or 1419.503-70. After selecting acquisitions suitable for the 8(a) program, the contracting office shall provide SBA appropriate advance acquisition planning information for all acquisitions found to be suitable for the 8(a) program. (see also 1407.1).
(a) AS/PMB without the power of redelegation, is authorized to make the determination on an SBA appeal of a CO's Section 8(a) decision.
SUBPART 1419.9 -- CONTRACTING OPPORTUNITIES FOR WOMEN-OWNEDSMALL BUSINESSES
(a) In support of the Department's policy to facilitate, preserve, and strengthen women's business enterprises:
(1) Annual goals for contract awards to women-owned businesses shall be established as prescribed in 1419.201(b);and
(2) Small women-owned businesses shall be considered for subcontracting opportunities under FAR 19.702 and subcontract awards shall be reported as prescribed in FAR 19.704.
(b) OSDBU, in accordance with 111 DM 8, is assigned the responsibility for carrying out the Department's women-owned business enterprise program.
SUBPART 1419.10 -- SMALL BUSINESS COMPETITIVENESS DEMONSTRATION PROGRAM
(c) OSDBU is responsible for establishing the 10 targeted industry categories and monitoring DOI's participation.
[Return to the Department of the Interior Acquisition Regulation page]