Time and Labor

This page provides information and resources for individuals who are responsible for departmental timekeeping and other functions that affect a department's payroll. Many questions can be answered by referring to the Hourly Payroll Guidelines.

Time Administration (Time Admin) automatically runs at 11:15 a.m. on all hourly employees and midnight on all hourly and salary employees. The time admin process will only capture time that has been approved in the EIS system. Time must be approved by applicable deadlines in order for the time admin process to capture the time and process it to payable time. The time will then be processed on the next available payroll if applicable.

Once data has been entered and Time Administration has run, it is important to review for exception messages. These messages may be warnings (those that will stall pay/update if not fixed) or errors (those that will not pay/update if not fixed). Timekeepers are responsible for insuring that messages are reviewed and the data is corrected. Failure to do this could result in the employee not receiving payment or could delay balances from updating properly.

Time Approvals

All time entered into the EIS system for both salaried and hourly employees needs to be approved by the applicable deadlines. If you are an approver for an hourly employee's time, you must remember that hourly employees will not receive a paycheck unless their time has been approved by the established deadline.

1. Login to my.untsystem.edu with your EUID and password.
2. Click on approve time link. You should see all employees that report to you that have entered time to be approved.
3. Review all time before approval. Once time is approved it cannot be deleted. It is simpler to make the corrections prior to approval. Prior to approving time review:
   • Check for any exceptions on the timesheet
   • All time entries must be approved by the established deadlines. This is especially important for compensatory time payouts, dock (DOC) time and end of the fiscal year leave balance lapsing.
   • For Hourly employees: Check for missing or duplicate punches
   • For Salaried employees: Check that all pay weeks account for 40 hours for full time employees (unless there is a holiday). Do not use leave time to take an employee over the 40 hour limit
     • Example: if the employee works 10 hours Monday, Tuesday, and Wednesday and then 8 hours on Thursday and is sick on Friday they would only need to use 2 hours of sick time to make their 40 hour week.

The Time and Labor WorkCentre has many reports that can assist you in the approval process:

1. Exceptions report
2. UNTS Payable Time summary 
3. UNTS Reported Time summary

Timekeeper/Payroll Announcements

There are several email lists which are used to provide announcements and updates to those with timekeeping or payroll form processing responsibilities. By placing your email address in one or all of these lists you be assured to get the earliest notification of time reporting or payroll news. In addition the email lists, the A-Team meetings meet monthly and are designed as a way to deliver information and announcements to administrative support personnel in the departmental offices.

To receive notifications from Payroll regarding Time and Labor, you must have access as a Timekeeper. Emails will be sent in accordance with EIS access to the Timekeeping modules.

To receive notifications from the Payroll Office regarding payroll notifications, send an email to bsc@untsystem.edu requesting to have your email address included in the payroll user group list.

To receive news and announcements about the A-Team meetings, send an email to Dilana.King@unt.edu requesting to have your email address included in the A Team email list.