Travel

The travel office manages business travel and reimbursement (Travel & Non-Travel reimbursements) for faculty and staff at each of the UNT System components.

UNT System Travel Guide

The UNT System Travel Guide (printer friendly download) is provided as a resource for travel advance planning, transportation, and reconciling after returning from travel.

Concur Request, Travel, & Expense

As a part of our strategy to increase efficiency, the entire travel and expense process has been automated using SAP Concur Request, Travel and Expense. Beginning Jan. 1, 2021, SAP Concur will replace all manual paper travel pre-approval (TBA) and travel voucher processes for employee travel pre-approval and travel expense reimbursement, as well as out-of-pocket non-travel expense reimbursement. Find Training Opportunities or view the Concur Resource Page.

Join the Team!

Find Concur updates, training opportunities, tips, tricks, and best business practices with the UNT World – Concur Request, Travel, & Expense Training Team in Microsoft Teams

NEW! Concur Drive - Drive is an SAP Concur app feature that empowers your mobile device to capture mileage for you – making expensing your car trips effortless. (Drive feature will be available Tuesday April 6, 2021)

Helpful Tips

Travel Checklist

Use this optional checklist to help you plan, conduct, and report expenses. Download this checklist as soon as you know you may be traveling. Travel Checklist

2021 Mileage Reimbursement Rate

The maximum state mileage reimbursement rate for state employees who travel using their personal vehicle decreased from 57.5 cents to 56 cents per mile, effective Jan. 1, 2021 through December 31, 2021. This rate is consistent with the Internal Revenue Service’s standard mileage rate.

For More Information:

• IRS: gsa.gov/mileage
• Texas Comptroller: https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

Identifying Documentation Reminder

Ensure that passports and/or State issued driver's licenses are active. Expired identifying documentation can lead to delays with security checkpoints at airports. In some cases, a Texas driver's license can be renewed online. Go to www.texas.gov/dlrenewal to check eligibility and to renew.

Are You Real Id Ready?

Beginning October 1, 2021, the U.S. Department of Homeland Security will officially begin enforcing the REAL ID Act of 2005. This means that a traditional driver’s license will no longer be accepted through airport security and all Americans will be required to present REAL ID-compliant identification to go through airport security and enter federal facilities. REAL ID FACTSHEET

Conference Travel Reminder

All conference travel should include the conference agenda attached showing the daily schedule in general and any meals included. Meals included should not be reimbursed and that portion reduced from any per diem received. It is not necessary to send the entire conference booklet, just the pages showing the schedule at a glance.