Manage an Existing Grant

Current Fogarty grantees can access many resources to help manage their grants.

• Coronavirus Disease 2019 (COVID-19) information for NIH grant applicants and grant recipients
  from the NIH Office of Extramural Research (OER)
• Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Affected by COVID-19 (NOT-OD-20-086), released March 12, 2020
  NIH has announced cost related flexibilities/expenditure of award funds
• Salaries: NIH understands that many researchers may be unable to work as a result of or related to the effects of COVID-19. If a recipient organization’s policy allows for the charging of salaries and benefits during periods when no work is performed due to the effect of COVID-19, regardless of the funding source, including Federal and non-Federal, then such charges to NIH grant awards will be allowable.
  Reminder: NIH awarding Institutes/Centers (ICs) may request documentation to confirm the requirements of institutional policies.
• Stipends: Institutions affected by COVID-19 may continue to provide stipend payments to fellows and trainees who may be unable to work as a result of or related to COVID-19. Recipients should notify the assigned grants management official, and provide documentation demonstrating the effect of COVID-19, and how long the institution will be affected.

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• Payment Management System (PMS) Registration
  from the HHS Program Support Center

  Foreign grantees must submit required forms to PMS after an award is issued. See the NIH Notice of Changes to Payment Management System Registration Procedures for NIH Foreign Grantees (NOT-OD-13-019), released in January of 2013.

• Progress Reports for Fogarty Grantees
  supplemental guidance from Fogarty

  NIH requires all grantees to submit annual progress reports electronically using the Research Performance Progress Report (RPPR) module in the eRA Commons system. Access information on requires all grantees to submit annual progress reports electronically using the Research Performance Progress Report (RPPR) module in the eRA Commons system. Access information on Fogarty-specific guidance for completing progress reports based on the type of grant award.

• Changes in Scope on NIH Grants or Cooperative Agreements
  supplemental guidance from Fogarty

  Access information on how to change the scope of research on an awarded NIH grant or cooperative agreement. This includes, but is not limited to, questions about rebudgeting and changing key personnel.

• Prior Approval Requirements (section 8.1.2)
  from the Nov 2016 NIH Grants Policy Statement

  View examples of activities that may require prior approval by NIH staff before NIH funds may be used.

• Reporting and Record Retention Guidance for NIH Grantees
  supplemental guidance from Fogarty

  Guidance on submitting and retaining financial and programmatic records and supporting documents.

• Closeout (section 8.6)
  from the Nov 2016 NIH Grants Policy Statement

  Lists the final reports required when an award ends.

• eRA Commons Overview
  from the NIH Office of Extramural Research (OER)

  All applicants should be registered in Commons to check summary statements, receive Notices of Award and file Federal Financial Reports. Applicants can complete Online Registration for eRA Commons.

Updated March 2020