Guidelines for Employees who Telework

1. Discuss teleworking arrangement with manager/supervisor.
   
   
2. Prepare a memo to manager/supervisor requesting to telework. Include the following in the memo:
   1. Reason for requesting the teleworking arrangement;
   2. Benefits to the organization and the employee;
   3. Day(s) for teleworking;
   4. Location for alternative worksite;
   5. Equipment that will be needed or will provide own; and,
   6. Effective date to begin teleworking.
      
      
3. When teleworking arrangement is approved:
   1. Discuss teleworking agreement with supervisor;
   2. Determine what the organization will provide and not provide to the teleworker;
   3. Sign the teleworking agreement;
   4. Sign a Safety Checklist if the alternative worksite will be at home;
   5. Complete a GSA Telecommuting Facility Reimbursement Information Sheet if the alternative worksite will be at a GSA Telecenter;
   6. Know who is going to be responsible for transferring and retrieving office phone on teleworking day(s);
   7. Discuss the arrangements with the individual; and,
   8. Contact resource manager to ensure the authorization to transfer office phone, the Federal calling card, and any authorized equipment, etc. has been approved.
      
      
4. Responsibilities of teleworker:
   1. Ensure customer service is maintained;
   2. Send a reminder to manager/supervisor of the work location for that day;
   3. Ensure arrangements are made to transfer and retrieve the office phone on teleworking day(s);
   4. Ensure materials needed to perform work assignments are taken to alternative worksite;
   5. Keep in contact with office colleagues to keep informed and updated;
   6. Check voice message every hour and return telephone calls, if phone is not transferred;
   7. Check email every hour and respond, when appropriate;
   8. Ensure Federal Calling Card is used to make long distance phone calls;
   9. Change teleworking schedule if he/she is needed at the main office on regularly scheduled teleworking day; and,
   10. Immediately notify the manager/supervisor if an emergency should arise while teleworking at the designated alternative worksite.