A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. This notice is generally referred to as a System of Records Notice or SORN.
A SORN is intended to inform the public about what kinds of personal information federal agencies maintain; to limit the uses and disclosures of the information to those compatible with the law permitting its collection; and to describe how an individual might request access to their information or to seek redress otherwise.
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Bureau and Operating Unit (Component) Notices
Component systems of records are records for which a Department component, such as the Census Bureau, writes the SORN for the records for which they have physical custody and maintain. The following characteristics also apply:
- The physical records contained within the system of records belong to the respective component.
- The corresponding SORNs begin with the the component's identifier, such as CENSUS-1, 2, etc., for the Census Bureau.
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Listing of Component Notices by Component |
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Bureau of Industry and Security (BIS)
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- CENSUS-1, Reserved
- CENSUS-2, Employee Productivity Measurement Records
- CENSUS-3, Special Censuses, Surveys, and Other Studies
- CENSUS-4, Economic Survey Collection
- CENSUS-5, Decennial Census Program
- CENSUS-6, Population Census Records for 1910 and All Subsequent Decennial Censuses
- CENSUS-7, Special Censuses of Population Conducted for State and Local Government
- CENSUS-8, Statistical Administrative Records System
- CENSUS-9, Longitudinal Employer Household Dynamics System
- CENSUS-10, Reserved
- CENSUS-11, Reserved
- CENSUS-12, Foreign Trade Statistics
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International Trade Administration (ITA)
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Minority Business Development Agency (MBDA)
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National Institute Of Standards and Technology (NIST)
- NIST-1, NIST Associates
- NIST-2, Reserved
- NIST-3, Reserved
- NIST-4, Employees External Radiation Exposure Records
- NIST-5, Nuclear Reactor Operator Licensees File
- NIST-6, Participants in Experiments, Studies, and Surveys
- NIST-7, NIST Emergency Locator System
- NIST-8, Child Care Subsidy Program Records
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National Oceanic and Atmospheric Administration (NOAA)
- NOAA-1, Applicants for the NOAA Corps
- NOAA-2, Reserved
- NOAA-3, NOAA Corps Officer Official Personnel Folders
- NOAA-4, Reserved
- NOAA-5, Fisheries Law Enforcement Case Files
- NOAA-6, Fishermen's Statistical Data
- NOAA-7, Reserved
- NOAA-8, Reserved
- NOAA-9, Reserved
- NOAA-10, NOAA Diving Program File
- NOAA-11, Contact Information for Members of the Public Requesting or Providing Information Related to NOAA's Mission
- NOAA-12, Marine Mammals, Endangered and Threatened Species, Permits and Authorizations Applicants
- NOAA-13, Personnel, Payroll, Travel, and Attendance Records of the Regional Fishery Management Councils
- NOAA-14, Dr. Nancy Foster Scholarship Program; Office of Education, Educational Partnership Program (EPP); Ernest F. Hollings Undergraduate Scholarship Program and National Marine Fisheries Service Recruitment, Training, and Research Program
- NOAA-15, Monitoring of National Marine Fisheries Service Observers
- NOAA-16, Economic Data Reports for Alaska Federally Regulated Fisheries off the coast of Alaska
- NOAA-17, Reserved
- NOAA-18, Reserved
- NOAA-19, Permits and Registrations for United States Federally Regulated Fisheries
- NOAA-20, Search and Rescue Satellite Aided Tracking (SARSAT) 406 MHz Emergency Beacon Registration Database
- NOAA-21, Financial Services Division
- NOAA-22, NOAA Health Services Questionnaire (NHSQ) and Tuberculosis Screening Document (TSD)
- NOAA-23, Economic Data Collection (EDC) Program for West Coast Groundfish Trawl Catch Share Program off the coast of Washington, Oregon, and California
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National Technical Informations Services (NTIS)
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Office of Inspector General (OIG)
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U.S. Patent and Trademark Office (PTO)
- PAT-TM-1, Attorneys and Agents Registered or Recognized to Practice Before the Office
- PAT-TM-2, Complaints, Investigations and Disciplinary Proceedings Relating to Attorneys and Agents Registered or Recognized to Practice Before the Office
- PAT-TM-3, Employee Production Records
- PAT-TM-4, Government Employee Invention Rights
- PAT-TM-5, Non-Registered Persons Rendering Assistance to Patent Applicants
- PAT-TM-6, Parties Involved in Patent Interference Proceedings
- PAT-TM-7, Patent Application Files. (Note: This notice is broken down, where indicated, into three subsystems relating to the status of the files: a. Pending; b. Abandoned; and c. Patented.)
- PAT-TM-8, Patent Application Secrecy Order Files
- PAT-TM-9, Patent Assignment Records
- PAT-TM-10, Deposit Accounts and Electronic Funds Transfer Profiles
- PAT-TM-11, Patent Examiner Testimony Files
- PAT-TM-12, Patent Subscription Service System
- PAT-TM-13, Petitioners for License to File for Foreign Patents
- PAT-TM-14, Users of Public Facilities of the Patent and Trademark Office
- PAT-TM-15, System for Maintenance of Invention Promoter Complaints
- PAT-TM-16, USPTO PKI Registration and Maintenance System
- PAT-TM-17, USPTO Security Access Control and Certificate Systems
- PAT-TM-18, USPTO Personal Identification Verification (PIV) and Security Access Control Systems
- PAT-TM-19, Dissemination Events and Registrations
- PAT-TM-20, Customer Call Center, Assistance and Satisfaction Survey Records
- PAT-TM-21, National Medal of Technology and Innovation Nominations
- PAT-TM-22, Patent e-Commerce Database
- PAT-TM-23, User Access for Web Portals and Information Requests
- PAT-TM-24, Background Investigations
- PAT-TM-26, Trademark Application and Registration Records
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Department-wide Notices
Department-wide systems of records are records for which the Department writes the SORN for the records, but may not have physical custody as a matter of necessity. The Department's components may use Department wide SORNs to cover records systems they maintain. The following characteristics also apply:
- The physical records contained within the system of records belong to the respective component.
- The Department may still retains some authority over the records.
- The corresponding SORNs begin with the identifier DEPT-1, 2, etc.
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Listing of Department-wide Notices |
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- DEPT-1, Attendance, Leave, and Payroll Records of Employees and Certain Other Persons
- DEPT-2, Accounts Receivable
- DEPT-3, Conflict of Interest Records, Appointed Officials
- DEPT-4, Congressional Files
- DEPT-5, Freedom of Information Act and Privacy Act Request Records
- DEPT-6, Visitor Logs and Permits for Facilities Under Department Control
- DEPT-7, Employee Accident Reports
- DEPT-8, Employee Applications for Motor Vehicle Operator's Card
- DEPT-9, Travel Records (Domestic and Foreign) of Employees and Certain Other Persons
- DEPT-10, Executive Correspondence Files
- DEPT-11, Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees
- DEPT-12, OIG Investigative Records
- DEPT-13, Investigative and Security Records
- DEPT-14, Litigation, Claims, and Administrative Proceeding Records
- DEPT-15, Private Legislation Claimants-Central Legislative Files
- DEPT-16, Property Accountability Files
- DEPT-18, Employees Personnel Files Not Covered by Notices of Other Agencies
- DEPT-19, Department Mailing Lists
- DEPT-20, Biographical Files and Social Networks
- DEPT-22, Small Purchase Records
- DEPT-23, Information Collected Electronically in Connection with Department of Commerce Activities, Events, and Programs
- DEPT-25, Access Control and Identity Management System
- DEPT-27, Investigation and Threat Management Records
- DEPT-29, Unmanned Aircraft Systems
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Government-wide Notices
Government-wide systems of records are records for which another Federal agency, such as the Office of Personnel Management (OPM), writes the SORN for the records, but does not have physical custody as a matter of necessity. For example, general personnel records. Federal agencies may use Government wide SORNs to cover Government wide records systems. The following characteristics also apply:
- The physical records contained within the system of records belong to the respective agency.
- OPM still retains some authority over the records.
- The corresponding SORNs begin with the identifier GOVT-1, 2, etc.
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Listing of Government-wide Notices |
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Government Services Administration (GSA)
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Office of Personnel Management (OPM)
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Department of Commerce Privacy Act Fact Sheets
General fact sheets about the Privacy Act and SORNs, as well as about specific notices, such as COMMERCE/DEPT-25, "Access Control and Identity Management System."
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