Definition of a Privacy Impact Assessment (PIA)

Privacy Impact Assessment (PIA) describes a process used to evaluate the collection of personal data in information systems. The objective of a PIA is to determine if collected personal information data is necessary and relevant.

To accomplish this objective, a PIA is used to identify and address information privacy when planning, developing, implementing, and operating individual agency information management systems and integrated information systems. A PIA will assess "security and privacy risks" associated with operating information systems that collect, access, use, or disseminate personal information.

To access the PIAs of a specific Operating Administration, click on the name of the OA in the following list:

• Federal Aviation Administration (FAA)
• Federal Highway Administration (FHWA)
• Federal Motor Carrier Safety Administration (FMCSA)
• Federal Railroad Administration (FRA)
• Maritime Administration (MARAD)
• National Highway Traffic Safety Administration (NHTSA)
• Office of the Inspector General (OIG)
• Office of the Secretary (OST)
• Pipeline and Hazardous Materials Safety Administration (PHMSA)

Federal Aviation Administration (FAA)

• Aeronautical Center Security Management System (ACSMS) - May 10, 2010
• Aircraft Registration - December 15, 2015
  • Airmen/Aircraft Registry Modernization System - August 12, 2004
• ASH External Web Portal - Vendor Application (VAP) - August 3, 2009
• ATO Application Portal (AAP) - April 10, 2010
• ATO Data Center Glenn Dale (ATO DC GD) - Automated Distribution System (ADS)/ Ecommerce - DOCUMENTUM - July 31, 2009
• Automatic Dependent Surveillance-Broadcast Rebate Program (ADS-B Rebate Program) – August 31, 2016
• Aviation Safety Knowledge Management Environment - July 21, 2004
• Business/Historical Analysis Repository - April 5, 2007
• Compliance and Enforcement Tracking System (CETS) - June 12, 2006
• Data Loss Prevention System (DLPS) - July 7, 2010
• Delphi Transaction File System (DTF) - April 10, 2010
• Designee Information Network Selection Appointment Renewal (DIN SAR) - April 10, 2010
• Enforcement Information System (EIS) Modernization - July 31, 2009
• Enterprise Architecture and Solutions Environment (EASE) - July 7, 2010
• Federal Aviation Administration Medical Certification System (FAA MedXPress) - January 22, 2007
• Flight Standards Training Needs Assessment (FSTNA) - April 12, 2010
• Identity Management System (IDMS) - February 22, 2008
• Individual Physical Access Control Systems (PACS) and the Alaska Regional Facility Security System (ARFSS) - August 3, 2009
• Investigative Tracking  System (ITS) - January 5, 2009
• Labor and Employee Relations Information System (LERIS) - March 7, 2010
• Logical Access and Authorization Control Service (LAACS) - February 10, 2009
• Office of Workers Compensation Program Tracking System (OWCP) - July 16, 2010
• Online Voluntary Leave Transfer Program/Emergency Leave Transfer Program (OVLTP/ELTP) - August 8, 2010
• Operational And Supportability Implementation System (OASIS) - August 3, 2009
• PRISM - April 10, 2010
• QLIKVIEW (QV) - April 10, 2010
• Regulation and Certification Infrastructure for System Safety (RCISS) - August 15, 2008
• Reports, Analysis, and Distribution System (RADS) - July 7, 2010
• Small UAS Rulemaking - June 27, 2016
• SWIFT (Selections WithIn Faster Times) - February 6, 2008
• System Approach to Safety Oversight - July 20, 2004

Federal Highway Administration (FHWA)

• Dwight David Eisenhower Transportation Fellowship Program (DDETFP) - May 15, 2007
• Federal Highway Administration Organization Information System (FOIS) - June 7, 2011
• Freedom of Information Act Request Log Tracking System - September 14, 2006
• Knowledge Management - August 12, 2004
• Mileage-Based Road User Charge System (NEMBRUCS) - May 29, 2009
• National Highway Institute's Contract Management and Tracking System (CMTS) and Web site (NHIW) - May 27, 2009
• Open Source Application Development Portal (OSADP) - August 25, 2014
• National Highway Institute Web Portal - August 18, 2004
• Transportation Research Collaboration Site (TRCS) - December 20, 2013
• User Profile and Access Control System - August 12, 2004

Federal Motor Carrier Safety Administration (FMCSA)

• Analysis & Information Online (A&I) - August 22, 2014
  • Previous Version of A&I PIA - June 15, 2009.
• Automated Compliance Review System (ACRS) - July 9, 2014
• Coercion of Commercial Motor Vehicle Drivers; Prohibition Final Rule -  December 2, 2015
  • Final Rule - 80 FR 74695 - November 30, 2015​ 
    • ​​Coercion of Commercial Motor Vehicle Drivers; Prohibition Notice of Proposed Rulemaking - May 14, 2014
      • Notice of Proposed Rulemaking (NPRM) - 79 FR 27265 - May 13, 2014
• Commercial Driver's License Drug and Alcohol Clearinghouse (Clearinghouse) - February 19, 2014
  • Notice of Proposed Rulemaking (NPRM) - 79 FR 9703 - February 20, 2014
• Commercial Driver's License Information System (CDLIS)-Gateway - January 11, 2011
• Computing Technologies, Inc. (CoTs) DOT LAN - June 15, 2009
• Electronic Document Management System (EDMS) - June 6, 2006
• Electronic Logging Devices (ELD) - December 16, 2015
  • Electronic Logging Devices (ELD) PIA  - April 3, 2014
  • Electronic Logging Devices and Hours of Service Supporting Documents, Final Rule – December 16, 2015
  • Supplemental Notice of Proposed Rulemaking (SNPRM) - 79 FR 176565 - March 28, 2014
• Employer Notification Service State Pilot Test (ENS) - August 1, 2006
• Enforcement Management Information System (EMIS) - June 6, 2006
• FMCSA LAN Segment at Volpe - June 17, 2009
• FMCSA Portal - August 4, 2014
• FMCSA Service Centers - June 15, 2009
• Licensing and Insurance (L&I) System - July 10, 2014
• Medical Exemption Program - February 8, 2011
• Motor Carrier Management Information System - December 12, 2003
• National Registry of Certified Medical Examiners (National Registry) and the Medical Examiner’s Certification Integration - April 27, 2015
  • Medical Examiner’s Certification Integration (Final Rule) - 80 FR 22790, April 23, 2015.
  • National Registry of Certified Medical Examiners (National Registry) - Updated on December 11, 2013
    • Notice of Proposed Rulemaking (NPRM) - 78 FR 27343 - May 10, 2013
    • National Registry Final Rule - 77 FR 24103 - April 20, 2012
  • Previous Version of National Registry PIA - August 20, 2012.
• Query Central (QC), Automated Commercial Environment (ACE) and International Trade Data System (ITDS) - September 24, 2007
• Safety and Fitness Electronic Records (SAFER) - June 15, 2009
• Safety Violations and Household Goods Consumer Complaint Hotline Database - June 6, 2006
• SAFETYNET - December 5, 2003
• Pre-Employment Screening Program (PSP) - October 23, 2012
• Unified Registration System (URS) - August 23, 2013
  • Unified Registration System (URS) Final Rule  - 78 FR 52608 - August 23, 2013.
• United States-Mexico Cross Border Long-Haul Trucking Pilot Program - September 22, 2011

Federal Railroad Administration (FRA)

• Controlled Correspondence Manager - July 29, 2004
• Railroad Enforcement System (RES) - April 21, 2009

Maritime Administration (MARAD)

• Mariner Outreach System (MOS) - June 30, 2009
• Maritime Service Compliance System (MSCS) - March 8, 2009
• Payroll Labor Distribution System (PLDS) - June 23, 2009
• Payroll Management Information System (PMIS) - March 8, 2009

National Highway Traffic Safety Administration (NHTSA)

• Artemis - May 22, 2015
  • Previous Version of Artemis PIA - December 3, 2003
• CARS Database System Information - September 9, 2009
• Electronic Data System - December 2, 2003
• Fatality Analysis Reporting System (FARS) - November 22, 2003
• Motor Vehicle Importation Information (MVII)  - January 23, 2004
• National Driver Register (NDR)  - November 17, 2003

Office of the Inspector General (OIG)

• Transportation Inspector General Reporting (TIGR) System - August 20, 2004

Office of the Secretary (OST)

• Case Tracking System (CTS) - November 12, 2008
• CASTLE - August 12, 2004
• Consumer Complaint Application Online System - August 31, 2004
• Correspondence Control Management System (CCMS) - December 8, 2014
  • Previous Version of CCMS PIA - November 13, 2008
• Delphi - December 29, 2014
  • Previous Version of Delphi PIA - December 3, 2003
• Disability Information Management System (DIMS) - August 14, 2007
• DOT IT Consolidation - May 11, 2004
• Drug & Alcohol Testing Management Information System (DATMIS) - November 21, 2008
• Enterprise Support Systems (ESS) - December 29, 2014
  • Previous Version of ESS PIA - November 1, 2007
• Executive Scheduling System (ESS) - November 10, 2008
• Facilities and Building Management System (FBMS) - April 25, 2008
• Federal Personnel Payroll Systems (FPPS) Web Printing - February 27, 2007
• iComplaints - August 30, 2004
• Investigations Tracking System - September 1, 2004
• Job Inventory Tracking System (JITS) - January 24, 2009
• Mail Out Management System II - May 11, 2006
• Online Accommodation Tracking System (OATS) - August 15, 2009
• Online Publications (OLP) System / Transportation Inventory Management System (TIMS) - October 23, 2007
• Parking and Transit Benefit System (PTBS) - November 21, 2008
• PRISM System - November 14, 2008
• Security Operations Systems (SOS) - November 17, 2008
• Suspicious Activity Reporting (SAR) - October 18, 2011
  • DOT Privacy Policy for the Information Sharing Enviroment
• Tiger Collector Reporting Tool (TCRT) - June 30, 2009
• Third-Party Web Sites and Applications (STD-TP-WEB) - November 11, 2010
• Transportation Integrated Print Transaction System (TIPTS) - October 23, 2007
• Workers’ Compensation Information System (WCIS) - May 11, 2009
• OST/R
  • Confidential Close Call Reporting System (C3RS) - March 19, 2010
  • Everbridge Mass Notification System (EMNS) - November 17, 2010
  • International Freight Data System (IFDS) - February 10, 2009
  • Transportation Research.gov - February 15, 2012
  • Volpe Centralized Data Repository (VCDR) - August 25, 2009
  • Volpe Local Area Network (LAN) GS - June 22, 2009
  • Volpe Physical Access Control System (V-PACS) - June 22, 2009

Pipeline and Hazardous Materials Safety Administration (PHMSA)

• Hazardous Materials Information System (HMIS)  - March 29, 2006