Create and Edit an Account

* You must be logged into eRA Commons with appropriate role(s) to complete these activities. 

Once a grantee organization is registered in eRA Commons:

•  A signing official account and an optional administrator account are created
• The signing official at the organization can establish additional user accounts.
• Users who are assigned the following roles can create accounts:
  • Signing official (SO): all accounts including other SO accounts
  • Account administrator (AA): all accounts except SO, FCOI accounts, and IAR accounts
  • Administrative official (AO): all accounts except SO, BO, FCOI accounts, and IAR accounts, and 
  • Business official (BO): all accounts except SO, BO, FCOI accounts, and IAR accounts
• A principal investigator cannot create his or her own eRA Commons account but has to rely on the signing official or other users listed above to create the account.

NOTE: Before creating a new account, ensure an account does not already exist for that individual by completing a search of all eRA Commons accounts. This is done by accessing the Accounts Management System (AMS), under the eRA Commons>Admin > Accounts > Account Management tabs. Users conducting scientific research should only have one eRA Commons account for their entire research career.

Basic Tasks (step-by-step instructions from the online help)*

After logging into eRA Commons, the signing official or other authorized users can access the Account Management System via the Admin>Accounts>Account Management sub-menu. Clicking on Account Management opens the AMS Search Account screen.

• Search Accounts
• Add a User Role
• Create New Accounts

The Create Account screen can be accessed from the Search Accounts screen by clicking the Create Account button.

* You must be logged into eRA Commons with appropriate role(s) to complete these activities. 

Main Screenshots

Click on thumbnail image to expand to full view.

Figure 1: Accounts Management System (AMS) Add Search Accounts screen

Figure 2: Accounts Management System (AMS) Add Roles screen

Figure 3: Accounts Management System (AMS) Search Screen showing Create New Account button

Additional Resources

• eRA Commons Roles & Privileges At a Glance (PDF - 25 KB)
• eRA Commons Roles (PDF - 183 KB)