Protocol and Special Events

 

Welcome to the LLNL Protocol and Special Events Office

The Office of Laboratory Protocol and Special Events at Lawrence Livermore National Laboratory (LLNL) serves as the primary point of contact to the Laboratory's director and senior managers for planning and hosting strategic visits, meetings, and ceremonial events for visiting high-level dignitaries of United States and foreign government offices, academia, military, and industry.

Protocol provides effective logistical design and management services to include the following:

• Serving as the logistical lead and arranging requirements, such as transfer of security and special access clearances, badging, Laboratory tours, hotel-contract negotiation, meeting room management, exhibit and poster display, audio-visual services, parking, transportation, and special events.
• Preparing and distributing agendas, contacting and coordinating speakers, information sheets and maps, room confirmations, name badges and place cards, briefing-information packets, lunch, reception, and dinner invitations.
• Escorting visitors/meeting attendees and remaining at the event to provide oversight of planned logistics.

For information regarding community tours, please contact our Public Affairs Office.

 

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Getting to LLNL

Most visits begin at the Laboratory's Westgate Badge Office, located off South Vasco Road in Livemrore. If using GPS, enter: "Lawrence Livermore National Laboratory, Westgate Drive, Livermore, CA" in lieu of the LLNL mailing address. View detailed directions.

 

 

There is public parking available in the Badge Office parking lot. Your protocol representative will contact you regarding transportation to the various meeting locations and facility tours planned for your visit.

 

 

Download the map to the LLNL Westgate Badge Office.

 

Badging

Entry into the Laboratory is strictly regulated. An approved badge is required for admittance. Visitors will be asked to provide personal information for security processing. you will receive a form from your protocol representative to be completed prior to your arrival. The information provided on the form should match the official photo identification you plan to present at LLNL. Badges can be picked up at the Westgate Badge Office. Be prepared to present one of the following forms of identification at the Badge Office, security checkpoints, and at any time while on site (including HSPD-12 federal credential holders):

All NNSA facilities are directed to follow the Department of Homeland Security's REAL ID Act for allowable forms of identification. A secondary form of ID may be required. Learn more.

Badges must be protected at all times from loss or theft and should be worn between your neck and waist with the photo side visible while on site. Return your badge at the security checkpoint or Westgate Badge Office upon departure.

Clearances

Classified incoming visit procedures apply to those from other sites and agencies who hold active security clearances and are visiting for purposes in which classified discussion will take place or there will be access to classified matter.

Classified incoming visits are processed and approved based on the visitor's originating facility, verification of the visitor's identity and clearance level, and determination of "need-to-know."

Your protocol officer will inform you of the security clearances and special accesses required for your visit, as well as the methods and timeline for passing your clearance to LLNL. The Visitor Control office is the point-of-contact for processing incoming classified visit requests. Should your security office need assistance, please contact:

 

 

Electronics & Restricted Items

Visitors should be aware of LLNL's policies on electronics and restricted items.

 

Resources