The Atlantic hurricane season is already underway, with Tropical Storm Isaias causing considerable damage as it made landfall last week. NOAA is predicting “an extremely active” hurricane season in the Atlantic Basin. As a result, we wanted to take this opportunity to remind Federal agencies and records personnel dealing with the effects of Isaias, or … Continue reading Disaster Preparedness during Hurricane Season
Navigational Charts added to NARA’s Format Guidance Bulletin
This post is written by Sharmila Bhatia and Michael Horsley. We have added Navigational Charts to Appendix A: Table of File Formats of NARA Bulletin 2014-04, Format Guidance for the Transfer of Permanent Records. Records in this format can now be transferred as permanent records to the National Archives. NAID 1022792431799 A Map of the … Continue reading Navigational Charts added to NARA’s Format Guidance Bulletin
Oversight Activity Report Issued
Our office just released the first ever Semi-Annual Report of Records Management Oversight Activities. This report highlights themes, key observations, and recommendations for action we have identified while conducting recent oversight inspections. We hope this information is helpful to records officers and records management staff in federal agencies. This report summarizes records management oversight activities … Continue reading Oversight Activity Report Issued
June 2020 BRIDG
Yesterday, we held the first ever 100% virtual BRIDG meeting. While we normally have about 250 people attend BRIDG, this meeting set a new record. Over 650 people joined the meeting online and another several hundred tried to call into the meeting. While many were able to get in and participate, we are aware that … Continue reading June 2020 BRIDG
Opportunity to Comment: Draft Universal Use Cases
We are requesting comments on our draft Universal Use Cases as part of our Federal Electronic Records Modernization Initiative (FERMI). Through FERMI, we have been working to improve the way agencies acquire ERM services and solutions. The use cases are a part of the Electronic Records Management Federal Integrated Business Framework (ERM-FIBF) and can serve … Continue reading Opportunity to Comment: Draft Universal Use Cases
FAQ: Records Management During COVID-19 Pandemic
We have received several questions about managing Federal records during the COVID-19 pandemic, including questions about scheduling records and using the General Records Schedule (GRS). We have collected these questions and responses in a Frequently Asked Questions (FAQ) document. The FAQ has been posted to our website here. If you have additional questions or require … Continue reading FAQ: Records Management During COVID-19 Pandemic
Release of Universal Electronic Records Management Requirements, Version 2
We are pleased to announce the release of the Universal Electronic Records Management (ERM) Requirements, Version 2 as part of our Federal Electronic Records Modernization Initiative (FERMI). Through this initiative, we have been working to improve the way agencies acquire ERM services and solutions. We first released the Universal ERM Requirements in August 2017. We … Continue reading Release of Universal Electronic Records Management Requirements, Version 2
Current Operating Status
During the current public health national emergency, the Office of the Chief Records Officer for the U.S. Government remains ‘virtually’ open. All staff are 100% teleworking and our office is available to respond to questions or concerns. If you are unsure who to contact, our website contains a list of various email addresses. While we are … Continue reading Current Operating Status
Further Information on ICE Schedules in the News
There have been many stories in the news about Immigration and Customs Enforcement (ICE) records and when these records will be eligible for destruction. Some of the more recent stories raise concerns about a three-year retention for “detainees’ complaints about civil rights violations and shoddy medical care.” Any member of the public, including detainees in … Continue reading Further Information on ICE Schedules in the News
GRS uploaded to Data.Gov
We have posted searchable and manipulable versions of the General Records Schedules (GRS) in comma-separated value (.csv) format to test the usefulness of records schedule data in this format. The files contain the raw data, minus personally identifiable information (PII), exported from the Electronic Records Archives (ERA). The data files along with a data dictionary … Continue reading GRS uploaded to Data.Gov