Forms

This area provides access to both Internal and External forms related to the UNT System. The forms may be sorted for Internal or External users via the dropdown menu below and may also be sorted by category or keyword. Users may Email Us with any questions.

UNT System employees wishing to update their personal information or view paycheck, paid leave or benefits information should visit the My UNT System portal and log in via EUID.

Please note that fillable forms are most likely to function properly when using Firefox browser. Internet Explorer users may want to save a form for one-time use before proceeding. Both browsers offer a Save option in Adobe Acrobat. For assistance with browsers or software, visit the Information Technology Shared Services Service Catalog website and log in via EUID.

HSC Payroll Pickup Authorization Form

Payroll Pickup Authorization Form - HSC - Submit this form to designated employees and alternates to pick up payroll checks and earnings statements from the cashier on paydays.

 PDF icon HSC Payroll Pickup Authorization Form
HSC Semi-Monthly Election Form

Semi-Monthly Election Form - HSC - Submit this form to elect semi-monthly payroll. (Eligibility requirements apply).

 PDF icon HSC Semi-Monthly Election Form
HUB Forms

In accordance with Texas Gov't Code §2161.252 and Texas Administrative Code §20.14, each state agency (including institutions of higher education) as defined by §2151.002 that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract.

If subcontracting opportunities are probable, each state agency's invitation for bids or other purchase solicitation documents for construction, professional services, other services, and commodities with an expected value of $100,000 or more shall state that probability and require a HUB Subcontracting Plan (HSP).

For more forms and information please visit https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

 PDF icon HUB Subcontracting Plan Checklist, PDF icon HUB Subcontracting Plan Progress Assessment Report
HUB Vendor Feedback

Have you had a recent experience with a HUB vendor? We want to hear your feedback. HUB Vendor Feedback
I-9 Verification/ePAR Access Request

Complete the I-9 Verification/ePAR Access Request form to request access for an individual to verify I-9 and/or ePAR. If the individual already has the Timekeeper Approval role, you do not need to complete this form for I-9 access; the individual already has I-9access.

The individual will receive an email once access has been granted.
Independent Contractor or Employee Form

Complete this form for payments to independent contractors unless they meet one of the following categories:  (1)guest speakers; (2) guest class lecturers; (3) guest artists and performers; (4) athletic game officials; (5) rental services for facilities, equipment and tapes; (6) financial and legal services provided by individuals who perform these services for the general public; (7) medical services; (8) University Interscholastic League judges and assistants; (9) accreditation evaluation services and (10) professional models. 

 PDF icon Independent Contractor or Employee Form
Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO)

The Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO) form allows for the correct recording of the requested funds and ensures that all of the proper signatures are recorded.

An IDT/IDO is used for:
1) A charge of all or part of a specific expense paid by one department and allocated to another department(s) (i.e. an event, copier charges, parking tokens, etc.)
2) A charge of a good/service provided by a department for another (i.e. CPR, background checks, rentals, etc.)
3) A charge for catering and/or printing services.

 PDF icon Interdepartmental Transfer (IDT)/Interdepartmental Order (IDO) Form
IRS Form W-9

All vendors are required to have an IRS Form W-9 on file.

 PDF icon IRS Form W-9
Leave Requests

Request leave for multiple reasons as defined by policies; request overtime. Please view FMLASource for assistance with Parental Leave. Please use eLeave when possible.

 PDF icon Leave or Overtime Request - UNT, UNT Dallas (UPO15), Microsoft Office document icon Faculty Leave Request - UNT, Microsoft Office document icon Faculty Sick Leave Request - UNT, PDF icon Leave Without Pay Request - UNT Only
Mid-Year Feedback Tools - UNT Only

These employee performance tools are for use at UNT in Denton.

 PDF icon Mid-Year Feedback Procedure - UNT Only, PDF icon Mid-Year Feedback Color Coding - UNT Only, PDF icon Mid-Year Feedback Numerics - UNT Only
Mileage Comparison Worksheet

This tool will help you determine whether it is more cost effective to use a rental car than to reimburse a traveler for use of their personal vehicle.

 Office spreadsheet icon Mileage Comparison Worksheet
Non University Student Award Payment

Complete this form to request cash payment for awards, prizes and/or scholarships to individuals who are NOT a university enrolled student.  Attached the form to an ePro Requisition and include the University Tax Accountant (Carol McFarland) as an ad hoc Approver.  IMPORTANT NOTE: Contact Student Financial Aid office if a University enrolled student, payment to students will not be processed through a Requisition UNLESS GRANT FUNDS ARE USED.

 PDF icon Non University Student Award Payment Form
Non-Employee Request for Refund Only

Non-Employee Request for Refund Only

This is not a reimbursement. This is for non-employees.
Onboarding Resources

These checklists assist new employees and their supervisors with completion of required steps and documentation for the beginning of a career at UNT, UNTHSC or UNT Dallas. The user guides will assist supervisors who want to check the onboarding completion status for a new hire, or for a group of new hires.  (Find related benefits information for UNT only.)

 File UNT Onboarding Checklist for Supervisors, File UNTHSC Onboarding Checklist for Employees, File UNTHSC Onboarding Checklist for Supervisors, PDF icon UNT Dallas Onboarding Checklist for Supervisors, PDF icon Guide to Check Onboarding Status for a New Hire, PDF icon Guide to Check Onboarding Status for a Group of New Hires, File UNT Onboarding Checklist for Employees
Payment Request and Inter-Agency Payment Request Forms

All purchases should be made using a Purchasing Card or the ePro requisition. This form is ONLY for refunds and reduction of revenue.

 PDF icon Payment Request Form, PDF icon Inter-Agency Payment Request Form