7: Conduct a PMSA

PURPOSE:

Lets you assess how adequately a contractor manages government property and complies with contract requirements and procurement regulations – and thus fulfill your major responsibility to conduct a property management system audit (PMSA).

DETAILED GUIDANCE AND POLICY:

• List of processes included in a property system: FAR 52.245-1, Government Property, Contractor plans and systems
• Requirement that audits be conducted as frequently as conditions warrant FAR 45.105(a)
• Protocol for conducting PMSA: GAGAS (Generally Accepted Government Auditing Standards) chapters one, two, three and six.

OVERVIEW OF GOVERNMENT TASKS:  (Update in progress)

0. Conduct an entrance briefing 
0. Collect and record data for each process using appropriate worksheet (Use appropriate sampling to achieve 90%, 95%, or 97% confidence level) 
   1. Acquisition of Property
   2. Receipt of Government property 
      • Identification of Government property
   3. Records of Government property
      • Floor to Records
      • Records to Floor
   4. Physical inventory
   0. Subcontractor control
   6. Reports
   7. Relief of stewardship responsibility
      1. Consumption of Government property
      0. Delivery/Shipment from Contractor site
      0. Disposition 
   8. Utilizing Government property
      • Utilization 
      • Movement of Government property
      • Storage/Special Storage
        0. Data collection
        0. Observation summary
   0. Maintenance
   0. Property closeout
0. Analyze data for compliance to written procedures
0. Summarize strengths and weaknesses for each process 
   0. Process summary 
   0. System summary 
0. Conduct an out-brief
0. Notify contractor, in writing, of adequate/inadequate performance

Disclaimer: The information contained in this resource should not be construed as official guidance. This job aid is a work in progress. Please submit suggestions to GovProperty@DAU.mil for how this tool can better support your performance.