Once the parties have agreed on the PBP events, the event completion criteria and the event values, this information must be documented in a special provision to the contract. The special provision must contain a PBP schedule which will normally be in tabular form and will contain the following fields:
- Event Number
- Event Title or Description
- Event Value
- Cumulative or Severable Event
- If Cumulative, list of Prior Event Numbers
- Line Item (if PBPs are on a Line Item Basis)
- Fund Type
- Event Completion Criteria
Some PBP schedules include the expected date of completion for each event as well. Event numbers make it easier to refer to events especially in the case of cumulative events.
All event values must either be stated as a dollar amount or as a percentage of the total contract price (if on a total contract basis) or as a percentage of the Line Item price (if on a line item basis). All values must be stated as dollars or all values must be stated as percentages.
If the PBPs were established on a line item basis, the line item to which the event is linked must be identified. The Fund Type is required whenever multiple fund citations are involved. Directions for DFAS on which funds to use first must be made clear in the schedule or with a footnote reference.
Event Completion Criteria may be extensive and may not be practical to include within the tabular schedule and therefore may be listed separately within the provision or be included as an attachment that is referenced in the provision. The criteria must be identified either directly or by referenced attachment in the contract.
