General Records Schedules (GRS)
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Transmittal 31
- The ENTIRE GRS in a single PDF (no crosswalks or FAQs)
- To see if a specific item has been superseded and what the new authority is you can also use the Old GRS Item to New GRS Item Crosswalk (PDF) (Excel)
- In which Transmittals were GRS schedules published? See this tracking sheet for current and previous transmittals
- Table of new GRS that have been superseded by other new GRS items or rescinded
- GRS Forms Index
- GRS Subject Index
- FAQs for individual schedules
- GRS Status Updates
GRS home page
| GRS Title |
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1.0 Finance |
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GRS 1.1 Financial Management and Reporting Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 1.2 Grant and Cooperative Agreement Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2013 (GRS Transmittal 23) |
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GRS 1.3 Budgeting Records [ PDF ] [ WORD ] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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2.0 Human Resources |
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GRS 2.1 Employee Acquisition Records [ PDF] [ WORD] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 2.2 Employee Management Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 2.3 Employee Relations Records [ PDF] [ WORD] [ FAQ Updated ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 2.4 Employee Compensation and Benefits Records[ PDF] [ WORD] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 2.5 Employee Separation Records [ PDF] [ WORD] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 2.6 Employee Training Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2017 (GRS Transmittal 27) |
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GRS 2.7 Employee Health and Safety Records [ PDF ] [ WORD ] [ FAQ ] Last Modified December 2017 (GRS Transmittal 29) |
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GRS 2.8 Employee Ethics Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2016 (GRS Transmittal 26) |
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3.0 Technology |
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GRS 3.1 General Technology Management Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2017 (GRS Transmittal 27) |
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GRS 3.2 Information Systems Security Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2013 (GRS Transmittal 23) |
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4.0 Information Management |
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GRS 4.1 Records Management Records [ PDF] [ WORD] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 4.2 Information Access and Protection Records [ PDF] [ WORD] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 4.3 Superseded July 2017 by GRS 5.1 and 5.2 |
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GRS 4.4 Library Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2016 (GRS Transmittal 26) |
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5.0 General Operations Support |
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GRS 5.1 Common Office Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 5.2 Transitory and Intermediary Records [ PDF] [ WORD] [ FAQ ] [ FAQ about Transitory Records in Electronic Messages ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 5.3 Continuity and Emergency Planning Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2017 (GRS Transmittal 27) |
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GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records [ PDF ] [ WORD ] [ FAQ ] Last Modified January 2017 (GRS Transmittal 27) |
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GRS 5.5 Mail, Printing, and Telecommunication Service Management Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2017 (GRS Transmittal 27) |
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GRS 5.6 Security Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 5.7 Agency Accountability Records [ PDF ] [ WORD ] [ FAQ Updated ] Last Modified December 2019 (GRS Transmittal 30) |
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GRS 5.8 Administrative Help Desk Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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6.0 Mission Support |
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GRS 6.1 Email Managed Under a Capstone Approach [ PDF] [ WORD ] [ FAQ Updated ] [ NARA NA-1005 Verification for Implementation GRS 6.1 ] Last Modified September 2016 (GRS Transmittal 26) Note: For best results, use Firefox or Internet Explorer. Some browsers do not support viewing of PDF documents. If the form still cannot be viewed, try downloading and saving. |
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GRS 6.2 Federal Advisory Committee Records [ PDF] [ WORD] [ FAQ ] [ GRS 6.2 Transfer Checklist ] Last Modified September 2015 (GRS Transmittal 24) |
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GRS 6.3 Information Technology Records [ PDF ] [ WORD ] [ FAQ ] Last Modified December 2017 (GRS Transmittal 29) |
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GRS 6.4 Public Affairs Records Updated [ PDF] [ WORD] [ FAQ ] [ Public Affairs Records Scheduling Guide ] Last Modified January 2017 (GRS Transmittal 27) |
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GRS 6.5 Public Customer Service Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 6.6 Rulemaking Records GRS 6.6 items 040 and 050 have moved to GRS 5.7, 070 and 080. The rest of GRS 6.6 has been rescinded as of December 2017 (GRS Transmittal 29) |
We will continue to edit and refine it, and we invite you to be part of that process. Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to: GRS_Team@nara.gov
GRS home page
Last updated: December 19, 2019