Enclosure 10 -- Program Management

1. Assignment of Program Managers
2. Program Management Agreements
3. Assignment of Program Executive Responsibility
4. Joint Program Management
5. International Cooperative Program Management
6. Life-Cycle Management of Information

1. ASSIGNMENT OF PROGRAM MANAGERS. A PM shall be designated for each acquisition program. This designation shall be made no later than program initiation, and may be made earlier when determined by the MDA. It is essential that the PM have an understanding of user needs and constraints, familiarity with development principles, and requisite management skills and experience. Unless a waiver is granted by the DAE or CAE, a PM shall be experienced and certified in acquisition management. Waivers should be strictly avoided. If the acquisition is for services, the PM shall be familiar with DoD guidance on acquisition of services. A PM and a deputy PM of an ACAT I or IA program shall be assigned to the position at least until completion of the major milestone that occurs closest in time to the date on which the person has served in the position for 4 years, in accordance with section 1734 of Reference (k). PMs for ACAT II and other significant non-major programs shall be assigned for not less than 3 years.

2. PROGRAM MANAGEMENT AGREEMENTS (PMAs)

1. PMAs establish achievable and measurable annual plans that are fully resourced and reflect the approved program. PMAs shall be prepared for ACAT I and II programs after the Department makes the investment decision to pursue a new program and the PM has been assigned. The PM, the CAE, and the requirements and, where applicable, resource authorities shall sign the agreement. PMAs shall be updated annually or more frequently if the conditions that formed the basis for the agreement (e.g., requirements, funding, or execution plans) have changed.
2. PMAs shall establish the PM's clear authority to object to the addition of new program requirements that would be inconsistent with the parameters established at Milestone B and reflected in the PMA (unless such requirements are approved by the appropriate CSB); and the authority to recommend to the appropriate CSB reduced program requirements that have the potential to improve program cost or schedule in a manner consistent with program objectives.
3. DoD Components are encouraged to prepare PMAs for ACAT III programs.

3. ASSIGNMENT OF PROGRAM EXECUTIVE RESPONSIBILITY

1. Unless a waiver is granted for a particular program by the USD(AT&L), CAEs shall assign acquisition program responsibilities to a PEO for all ACAT I, ACAT IA, and sensitive classified programs, or for any other program determined by the CAE to require dedicated executive management.
2. Unless a waiver is granted by the DAE or CAE, a PEO shall be experienced and certified in acquisition management. Waivers should be strictly avoided.
3. The PEO shall be dedicated to executive management and shall not have other command responsibilities unless waived by the USD(AT&L).
4. The CAE shall make this assignment no later than program initiation, or within 3 months of estimated total program cost reaching the appropriate dollar threshold for ACAT I and ACAT IA programs. CAEs may determine that a specific PM shall report directly, without being assigned to a PEO, whenever such direct reporting is appropriate. The CAE shall notify the USD(AT&L) of the decision to have a PM report directly to the CAE.
5. Acquisition program responsibilities for programs not assigned to a PEO or a direct-reporting PM shall be assigned to a commander of a systems, logistics, or materiel command. In order to transition from a PEO to a commander of a systems, logistics, or materiel command, a program or increment of capability shall, at a minimum, have passed IOC, have achieved full-rate production, be certified as interoperable within the intended operational environment, and be supportable as planned.

4. JOINT PROGRAM MANAGEMENT. The DoD Components shall not terminate or substantially reduce participation in joint ACAT ID or ACAT IAM programs without Requirements Authority review and USD(AT&L) approval. The USD(AT&L) may require a DoD Component to continue some or all funding, as necessary, to sustain the joint program in an efficient manner, despite approving their request to terminate or reduce participation. Substantial reduction is defined as a funding or quantity decrease of 50 percent or more in the total funding or quantities in the latest President's Budget for that portion of the joint program funded by the DoD Component seeking the termination or reduced participation.

5. INTERNATIONAL COOPERATIVE PROGRAM MANAGEMENT

1. PMs shall pursue opportunities throughout the acquisition life cycle that enhance international cooperation and improve interoperability (DoD Directive 2010.6 (Reference (bs))).
2. An international cooperative program is any acquisition program or technology project that includes participation by one or more foreign nations, through an international agreement, during any phase of a system's life cycle. All AT&L-related international agreements may use the streamlined procedures in Reference (f) for review and approval rather than the procedures in DoD Directive 5530.3 (Reference (bt)). All international cooperative programs shall consider applicable U.S.-ratified materiel international standardization agreements (Reference (h)), and fully comply with foreign disclosure and program protection requirements. Programs containing classified information shall have a Delegation of Disclosure Authority Letter or other written authorization issued by the DoD Component's cognizant foreign disclosure office prior to entering discussions with potential foreign partners.
3. DoD Components shall notify and obtain the approval of the USD(AT&L) for ACAT ID or ACAT IAM programs before terminating or substantially reducing participation in international cooperative programs under signed international agreements. The USD(AT&L) may require the DoD Component to continue to provide some or all of the funding for that program in order to minimize the impact on the international cooperative program. Substantial reduction is defined as a funding or quantity decrease of 25 percent or more in the total funding or quantities in the latest President's Budget for that portion of the international cooperative program funded by the DoD Component seeking the termination or reduced participation.
4. Acquisition and Cross Servicing Agreement (ACSA) Authorities: PMs and others responsible for the acquisition from and transfer to authorized foreign governments of logistic support, supplies, and services shall be aware of and understand DoD Directive 2010.9 (Reference (bu)) for the use of Acquisition and Cross Servicing Agreement (ACSA) Authorities and the potential impact that ACSA acquisitions and transfers may have on their own support strategies.

6. LIFE-CYCLE MANAGEMENT OF INFORMATION. PMs shall comply with record-keeping responsibilities under the Federal Records Act for the information collected and retained in the form of electronic records. (See DoD Directive 5015.2 (Reference (bv)).) Electronic record-keeping systems shall preserve the information submitted, as required by section 3101 of title 44, U.S.C. (Reference (bw)) and implementing regulations. Electronic record-keeping systems shall also provide, wherever appropriate, for the electronic acknowledgment of electronic filings that are successfully submitted. PMs shall consider the record-keeping functionality of any systems that store electronic documents and electronic signatures to ensure users have appropriate access to the information and can meet the Agency's record-keeping needs.