Web-Based Supply Chain Management (WBSCM) is a fully integrated, web-based ordering and procurement system. All federal food and commodity orders, solicitations, offers, awards, deliveries, invoices, and payments occur in WBSCM, and all business partners in the commodity program are required to use this system.
Training Options
Online Training: AMS encourages all new users to take advantage of this on-line training resource. The training site is only available from 12:00 pm Monday through 12:00 p.m. Friday (Eastern Time). To request access to the external training site, send an e-mail with your full name, e-mail address, and company name to wbscmamshelpdesk@ams.usda.gov. A new request must be submitted for each week the user wishes to practice in the training environment.
Instructor-led Training: AMS provides USDA approved vendors the opportunity to participate in LiveMeeting training sessions focusing on various topics, including: Submitting Offers, Advanced Shipping Notifications, Invoices and brief overview of the Corporate Vendor Administrator duties. Review AMS Commodity Procurement Notices to the Trade for more information on upcoming training, or contact the AMS WBSCM Help Desk WBSCMAMSHelpdesk@ams.usda.gov.
Step-by-Step Procedures
- Vendor Registration Form
- Checklist for Vendors (pdf)
- Frequently Asked Questions (PDF)
- Corporate Vendor Administrator Roles and Responsibilities (PDF)
- The Process Vendor Flow (PDF)
- NEW Long Procurement Number Description (PDF)
- WBSCM Public Procurement Site (link)
System Settings
Creating Reports
- New Purchase Order Item Report (pdf)
- Vendor Business Partner Report (pdf)
- ASN Report (pdf)
- Goods Receipt Report (pdf)
- List of Invoices (pdf)
- List of Purchase Orders (pdf)
- Print Multiple Purchase Orders (pdf)
Pre-Award Processes: Submitting Offers
- Export-Import Procedures (PDF)
- Release 3.4 Changes and Instructions (PDF)
- Submitting an Offer on IFB Solicitations (PDF)
- Submitting an Offer on Long-Term/RFP Solicitations (PDF)
- Submitting an 8(a) Offer (PDF)
- Bidding for Florida Pilot Vendors (PDF)
Post-Award Processes
- Create Invoice/Resubmit Procedures (PDF)
- Open Attachments on a PO (PDF)
- Creating Invoice For Florida Pilot (PDF)