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NCHIP Awards by Jurisdiction FY 1995-2015 | Summary of 2015 NCHIP Awarded Activities | Past Summaries | NCHIP Contact Addresses
 

NCHIP Awards by Jurisdiction FY 1995-2015

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Summary of 2015 NCHIP Awarded Activities

Commonly used Acronyms:
AFIS – Automated Fingerprint Identification System
CCH – Computerized Criminal History
GJXDM – Global Justice Exchange Data Model
IAFIS – Integrated Automated Fingerprint Identification System
III – Interstate Identification System
NCIC – National Crime Information Center
NFF – National Fingerprint File
NGI – Next Generation Identification
NIBRS – National Incident-Based Reporting System
NIEM – National Information Exchange Model
NIST – National Institute of Standards and Technology
NICS – National Instant Criminal Background Check System
NSOR – National Sex Offender Registry
UCR – Uniform Crime Reporting

The following provides a description of activities under NCHIP grants for each of the States receiving funds in alphabetical order:

Alabama ($825,000) The Alabama Law Enforcement Agency (ALEA) will use funds to contract with the University of Alabama, Center for Advanced Public Safety (UA-CAPS), a research and development center within The University of Alabama, to develop criminal justice information software applications systems and support within the state. UA-CAPS will develop and implement an interface for domestic violence information to be entered into the UCR Local Template for Reporting and Analysis (ULTRA) system, then transferred to the state's CCH repository which sends criminal history information and updates to the federal systems. This project will improve the identification and reporting of misdemeanor convictions for domestic violence records to support the NICS. Additionally, funds will be used to reduce the backlog of nearly 3 million arrests missing court disposition information. ALEA plans to develop a data mining process that will use the newly integrated data to improve disposition matching within Alabama's CCH system.

Alaska ($1,232,064) The Alaska Department of Public Safety (DPS) will use funds to support the following projects: the Alaska Public Safety Information Network (APSIN) System Strategy, Missing Disposition Backlog, Consolidation of Duplicate Criminal Records, Livescan/AFIS capability, and Alaska Court System (ACS) projects. 1) Under the ASPIN System Strategy project, DPS will continue the development of several state interfaces to national criminal information repositories. DPS intended to move forward in its efforts to completely replace their existing APSIN in 2014 with newer web-based technology. After reevaluating the best approach, DPS chose to cease the replacement of the existing system which was comprised of mainframe, web services, broker services and enterprise service bus technology and instead, build on and supplement with the latest technology. 2) Under the missing disposition backlog project, DPS will continue to update records with additional felony/misdemeanor disposition information. 3) Under the consolidation of duplicate criminal records project, DPS designed the criminal history repository to ensure identity integrity of records forwarded to state and federal databases and inquiries. Currently, DPS assigns a State Identification Number (SID) to persons who have contact with criminal justice agencies. If a person is associated with more than one SID, it creates identity ambiguity and records are blocked from transmission. Duplicate records may be created due to spelling inconsistencies or lack of sufficient identifying information for an automated interface to verify if duplicate records are being submitted. 4) DPS will also use funds to continue efforts from FY 2014 to replace outdated Livescan systems across the state. The state proposes to improve the total percentage of fingerprint identified records by replacing ten additional Livescan systems. The state's highest volume correctional facilities and several local police agencies are equipped with Livescan fingerprint machines, which have significantly reduced the time between collection and submission of criminal fingerprints. 5) Under the Alaska Court Project, DPS will contract with ACS to continue efforts to close the gaps in criminal history records that impede the ability of NICS to accurately confirm a prohibited prospective buyer of a firearm. This project will work simultaneously with the efforts of DPS to research and locate dispositions to update criminal history records, assist with the development and implementation of operating and working procedures, policies and standards to improve the automation of court records.

Arizona ($1,172,971) The Arizona Criminal Justice Commission (ACJC) will use funds to address criminal history records information and arrest warrants, which includes funding administrative services for oversight on the partner agencies and the following seven projects: 1) The AZ Administrative Office of Courts (AOC) will expand the Electronic Arrest Warrant System to automate the process from initial request to issuance to improve data quality and quicker entry of warrants into the state warrant file and NCIC. 2) The Maricopa County Attorney's Office (MCAO) will continue to reduce the backlog of dispositions with the goal of improving the records and reducing the backlog by 40,000 within 18 months. MCAO will use existing employees to manually enter the monthly new dispositions during the day and offer overtime to resolve the backlogged dispositions. 3) The Navajo County Attorney's Office (NCAO) will install a data exchange and interface from the NCAO to the Sheriff's Office and the other remaining law enforcement agencies. The interface will allow for greater system access to all agencies as well as customize features to enhance the information sharing. 4) The AZ Central State Repository (CSR) will research the pending Maricopa County court cases for which a Final Disposition Report (FDR) was never received, then identify or create an arrest and provide the court with a FDR to complete and forward to the CSR for entry into the AZ Computerized Criminal History (ACCH) file. 5) The Eloy PD uses a manual fingerprinting process using a fingerprint card for each record that, along with a completed disposition report, must be mailed to ACCH. The Eloy PD will buy a Livescan that will be tied to the DPS system via a secure line to allow automated reporting to the CSR. The Livescan will reduce the number of backlogged FDRs being sent back from the manual process due to ineligible records. 6) The Benson PD currently uses an outdated Livescan system that will no longer be supported. The Benson PD will purchase a new Livescan along with training to ensure proper use and efficiency. 7) The DPS will use funds to upgrade their Livescan to assist with the handling of criminal history information sharing for background checks and NICS information. The DPS houses the central repository which maintains over 4.9 million arrests on over 1.7million active criminal history records.

Colorado ($329,208) Colorado will use funds to conduct projects that will be carried out by the following agencies: the Colorado Bureau of Investigation (CBI); the Colorado Integrated Criminal Justice Information System (CICJIS); the Colorado District Attorney's Council (CDAC); and the Division of Criminal Justice (DCJ). 1) The first project supports the administration of the overall NCHIP program. Funds will pay for management and program support personnel, who will perform coordination and monitoring activities, including programmatic and fiscal oversight. 2) CBI will continue two projects with 2015 funds:  (i) continue activities to increase the disposition matching rate on criminal history records, correct and update incomplete criminal history records in the CCIC/NCIC databases that are missing arrest data, and update and post sex offender data on the web-based registry into NCIC; and  (ii) continue efforts to increase the disposition matching rate on criminal history records, and correct and update incomplete criminal history records in the CCIC/NCIC databases for misdemeanor and felony records. 3) CDAC will re-write CDAC's Action Viewer website with enhanced security and roles in order to allow CBI and other law enforcement agencies access to prosecutor data for criminal history and firearm background checks. 4) CICJIS will receive e-Citation data from the Colorado State Patrol to improve timely criminal justice information exchange, which can then be used for other jurisdictions throughout the state. CICJIS must continue to improve the technology environment in order to continue to facilitate information sharing among the five agencies CICJIS serves, to meet new requirements in a more timely fashion and to meet the demands for increased load, performance, and scope. CICJIS will purchase all necessary hardware and software and will perform the work to create a technology environment ready to accept e-Citation information from the Colorado State Patrol. Bringing the e-Citation data into CICJIS will allow citation information to be immediately available to the court system and will reduce errors and ultimately benefit all CICJIS agencies in their goal to increase accurate data sharing.

Connecticut ($2,170,386) Connecticut will use funds for projects which will be carried out by the Judicial Branch (JB) and the Department of Emergency Services and Public Protection (DESPP). The Office of Policy and Management (OPM) will provide technical and grant support and continue its role of coordinating the Criminal Justice Information System (CJIS) interrelationships on behalf of these projects. Under the 2015 NCHIP priority areas, the following projects will be conducted: 1) The JB has implemented a statewide Protection Order Registry (POR) for all civil and criminal orders of protection issued in cases involving family violence. As soon as the local court clerk activates or deactivates an order in the POR, the POR automatically updates the state repository protection order file, and then automatically updates the national protection order file. The JB will use funds to assess ways in which the civil protection order process can be more efficient and more complete, and if any enhancements may be replicated for other types of orders with the additional work activities through: providing new methods for compiling POR information; the collection and dissemination of firearms surrender orders in pre-hearing cases; and, improving the accuracy and completeness of POR information. 2) The 2014 NCHIP fund activities began the third phase of this project with the development of a web-based user interface for criminal court clerks to record and disseminate convictions, mental health adjudications, and other dispositions. The JB will implement the new computer system to improve the ability to share new disposition data with the state's criminal history repository and other external organizations. In addition, JB will continue making disposition records available for the state and federal firearms background investigations while the computer implementation is underway. The project will increase the number of mental health disqualification records in the NICS, increase the number of criminal disqualification records available to NICS, and improve the statewide automation of many critical disposition functions related to NICS. 3) The Probate Court Administrator (PCA) will continue to improve the completeness, timeliness, automation, and transmittal of relevant Probate Court records to state and federal systems so that these records are accessible to NICS for use in completing firearms eligibility determinations. 4) The DESPP will develop database cleansing and conversion programs and ongoing project management resources to ensure the success of its comprehensive strategy to modernize the State Police Bureau of Identification's (SPBI) criminal history repository. The SPBI is made up of the Criminal Records Unit and the Fingerprinting Unit. These units are responsible for the collection, maintenance and dissemination of fingerprint-supported criminal history throughout the state and in participation with NCIC. As part of 2014 NCHIP activities the replacement of CCH along with the conversion of the criminal history information, a number of database deficiencies have been identified that contribute to deficient and incorrect criminal history information. DESPP will seek technical resources to address database administration deficiencies and project management resources to address various implementation related planning and coordination tasks.

Delaware ($194,000) The Delaware State Police, State Bureau of Identification (SBI) will use funds to provide needed enhancement to their case management system as well as providing proper updates in the criminal history file system to accurately reflect the pardon process. While the current case management system housed at SBI meets the needs of the state, enhancements are needed to allow the system to capture and process data and forward information to the FBI's database. Funds are being requested for SBI to build an interface between its case management system and the FBI's Next Generation Identification (NGI) system. The data will be captured at point of entry, one time, to ensure accuracy and data completeness. DELJIS, the state's criminal justice agency that developed the state's integrated criminal justice system, will oversee the work performed by the contractual staff. Tasks will include program review and analysis, data structure and creation, program design and development, as well as program testing and review. SBI is also proposing a project to enhance the process of tracking and determining where the pardon process is within the law enforcement community and ensure the Board of Pardon is aware that an applicant is not wanted or obtained new charges. The first step an individual must take in the pardon process is to obtain a copy of his/her criminal records from SBI. Researching records for this purpose is currently performed manually and is very labor intensive. Funds are being requested to create a screen in SBI's criminal history database for the Board of Pardons to enter when an individual is tentatively scheduled to appear before the Board and for SBI staff to perform periodic checks on where the application is in the system and check whether or not the individual is wanted or received new charges since the application has been filed. DELJIS will build special queries to the system so the Board and authorized users are able to see where the application is within the criminal justice process; and DELJIS will create and implement a special inquiry that the law enforcement and criminal justice will have access to without the confusion of whether a pardon was granted or if the pardon will result in an expungement. Once completed the new database design will be compatible with the existing systems used by law enforcement. The pardon process will be enhanced to ensure the relevant disposition in III is updated upon data transmission to SBI. Currently, there is a delay in the process due to errors in the reporting process. This process will help reduce the errors and the records that have received a pardon will be handled in III. If the record is subsequently expunged the Board of Pardons will be notified as well as the courts.

District of Columbia ($842,400) The Metropolitan Police Department (MPD) will use funds to complete a digital conversion of its hard copy fingerprint and thumbprint Gallery Card Library (approximately 1.3 million cards) to electronic files in the AFIS. The purpose of this task is to facilitate accurate electronic exchange of fingerprints and responses by ensuring that data previously captured in hard copy is included in state and federal files. Additionally, this will provide MPD the ability to automate the entry and updates of data in their system as well as those files with the FBI. The Gallery Card is a card that accompanies every arrestee on every arrest. These cards contain criminal history data and are supporting documentation for the Tenprint Fingerprint Card. The Tenprint Fingerprint Card has a retention period of 80 years. By comparison, the Gallery Card functions a de facto rap sheet – containing a listing of arrests for every individual arrested in the District of Columbia. The Card also contains all descriptors of an individual as well as a thumbprint for identification purposes. The Gallery Card Library is used as a significant positive identification tool, in the event of an outage of the AFIS. Digitizing the Gallery Card Library will ensure that both biometric data (fingerprint images) and demographic data (name, date of birth) are available electronically through the AFIS and MPD's Computerized Criminal History.

Florida ($2,129,674) The Florida Department of Law Enforcement (FDLE) will use funds to: replace Livescan workstations; and hire contract programmers to continually maintain their computerized criminal history (CCH) system while they undergo a CCH system replacement. 1) FDLE will replace obsolete Livescans to ensure that the infrastructure is developed to connect criminal history records systems to the state record repository or appropriate federal agency record system. As of April 2014, Florida had 41 county jails and 10 Juvenile Assessment Centers (JAC) that were still using Livescan devices with an outdated operating system that is no longer supported. With 2014 NCHIP funding, FDLE received funds to replace Livescans for approximately 10 county jails and JACs that have the oldest devices, thus leaving 41 vulnerable devices remaining in use, 33 county jails and 8 JACs throughout Florida. 2) FDLE will address the replacement of the CCH system, which is a multi-year project requiring continual approval and implementation of state legislative funding, by using contracted programmers to maintain the existing system. To ensure a seamless transition, minor modifications, enhancements, and/or updates are needed to add or change functionality with disposition, firearm, biometric identification systems, and other related applications that interface or use the CCH. Programming to the CCH is required to ensure these ancillary applications are able to communicate with and retrieve information from the CCH and maintain business workflows. In addition, the CCH programming helps ensure the availability of NICS disqualifying records available via III and increasing the percentage of potentially disqualifying records that contain the necessary final court dispositions.

Guam ($164,876) The Judiciary of Guam (Judiciary) will use funds to conduct the following projects:  Data Backfill and Integration Across Databases, Backlog of Court Disposition and Criminal History Records and Updating Guam Police Department RMS database with State Identification Numbers (SID), FBI numbers and firearm registration data. 1) The Judiciary will use funds to fully integrate existing criminal history records in all respective databases. This integration project began with efforts under the 2014 NCHIP and will require continuation efforts of 2015 NCHIP to fulfill the task. In essence, the Judiciary will continually collaborate with the Guam Police Department, the Guam Department of Corrections and the Office of the Attorney General of Guam and the Judiciary's Case Management System (CMS) to ensure that information across the territory can ultimately be shared and accessible to local and national stakeholders. 2) The Judiciary will enter a large volume of hard copy cases going back several decades. In order to protect these paper records from decay, and to ensure that all case data is digitized for easy access and are catalogued and entered into the CMS, the Judiciary needs to increase the capacity of its NCIC Unit. This will ensure that there is sufficient personnel to perform this vital task of entering backlogged case files into the CMS. 3) The Judiciary will use funds to enter SIDs, FBI numbers and firearms registration data into the Guam Police Department's Law Enforcement Records Management System (LERMS). The Judiciary is working diligently to becoming III-compliant and, to accomplish this, Guam must first have a system in which they have and can assign SID and FBI numbers to their criminal history records. Currently, the Judiciary has to manually input and verify the records but, in conjunction with efforts described above, the Judiciary is trying to improve the systems and processes that will provide efficiency and accessibility.

Hawaii ($1,067,197) The Hawaii Criminal Justice Data Center (HCJDC) will use funds to conduct projects to illustrate its commitment to electronic end-to-end processing for timely reporting to the national files. 1) AFIS Upgrade: The HCJDC is proceeding with a system upgrade of the statewide AFIS and plans to enter into a lease-to-purchase agreement with the state's vendor to relieve the financial burden of procuring a new system in whole.  2) Livescan Upgrade: Based on an analysis of the volume of bookings and the age of the current Livescan at each site, funds are being requested to replace a total of 10 Livescans at Honolulu Police Department (HPD), Maui Police Department (MPD), Hawaii County Police Department (HCDP), and the sheriff's division. 3) NCIC Protection Order File: The validation clerk will perform oversight and maintenance for entry of Temporary Restraining Order (TRO) and Protection Order (PO) information to the NCIC PO file, and perform audit and validation tasks. The audit task will be focused on TRO/PO information in the HI statewide TRO/PO database, reporting on the results, and making necessary updates to the State database.  The validation tasks will be focused on HI TRO/PO information reported to the NCIC PO file. 4) Fingerprint Research for FBI Number: This project will obtain an FBI number for records that do not have one. The Criminal ID Section at HCJDC will check the electronic fingerprint archive for an existing fingerprint card. If no fingerprint card exists in the archive, HCJDC staff will manually pull the fingerprint card from the master file housed at the HCJDC and at the HPD. 5) Delinquent Disposition Research: The HCJDC will fund overtime work for DIS staff and provide funding to court and criminal justice agencies to procure resources to perform research to find missing charge dispositions and enter disposition information into CJIS-Hawaii.  The research would be performed in agency systems that contribute disposition information to CJIS-Hawaii.  Regular statistics on the number of charges researched and final dispositions updated in CJIS-Hawaii will be reported to the project manager. 6) NCHIP Project Analyst: The project analyst will provide leadership, coordination and scheduling for NCHIP-funded projects that are planned or in-progress. Major duties and responsibilities will include: updating the long-range record improvement plans for HCJDC based on the progress made and evaluation of project results; monitoring performance achievement; developing and maintaining project plans, serving as the IT contact for all projects; assisting with resolving technical and logistical problems when they arise; complying with state and federal procurement policies and procedures; and performing system analysis. 7) Courts Assistance: Funds will be used to migrate the HI State Judiciary to the Microsoft (MS) Active Directory (AD) Services infrastructure to enable the courts to develop and implement information exchanges with state and county agencies within Hawaii and contribute information to national systems. These information exchanges would be implemented through the HIJIS Program.

Indiana ($2,513,667) The Indiana Criminal Justice Institute will transfer funds to the Indiana Supreme Court's Trial Court Technology (TCT) Group and the Indiana State Police (ISP) to improve and enhance the accuracy, completeness, and timeliness of court conviction and disposition data sent to the criminal history repository. Funds will be used by TCT to continue the deployment of Odyssey, the court's case management system, to criminal courts throughout the state; and, to conduct an analysis in Grant County of all individuals, during a certain time period, that are arrested, booked, fingerprinted, charged and convicted to see what convictions make it successfully to CHRIS (Indiana's criminal history repository) and what cases do not. ISP intends to use grant funds to purchase and install additional Livescan devices in state facilities that have high arrest rates and where the systems have reached their life expectancy. These new units will be placed in locations across the state accounting for 46% of all arrests in Indiana. In addition, ISP will enhance the interface between the state criminal records repository and the prosecutor case management system by creating a new web service interface between the two entities to update and automate data sharing between both databases, as well as identify and potentially close hundreds of thousands of cases that have not been previously submitted between both systems.

Kansas ($377,242) The Executive Office of the State of Kansas through subgrant to the Kansas Bureau of Investigation (KBI) will use funds to: 1) data-enter all manually submitted court disposition documents as received; 2) move forward in synchronizing criminal record databases in the Central Repository; and 3) acquire Livescans to ensure that every county in the state has the ability to electronically capture digital prints. Under the Disposition Date Entry project, KBI will build on past funding to support disposition data entry. KBI will hire personnel to provide essential support to the ongoing work of automating criminal history records, electronically image source documents, synchronize databases to identify and obtain missing record data, incorporate domestic violence data, promote uniform data exchange, and facilitate access to more complete and accurate arrest and disposition information in support of criminal justice practitioners and the NICS program. Prosecutor case filings began submitting electronically on July 1, 2012. Beginning on June 1, 2015, court dispositions and prosecutor case filings are being reported electronically to the CCH database eliminating the need for manual data entry of all dispositions day forward. Under the Livescan Equipment Purchase project, KBI will purchase 10 Livescans for the remaining 10 counties of the total 105 counties. In calendar year 2014, KBI received and processed 9,551 manual adult criminal fingerprint cards and 1,739 manual juvenile criminal fingerprint cards. Adding 10 additional machines would ensure that every county in the state has the ability to electronically capture fingerprints and palm prints. Purchasing these machines would allow for electronic fingerprint capture and will ensure that criminal history data is collected quickly and more accurately.

Kentucky ($329,000) The Kentucky State Police (KSP) will use funds to build a court notification feature, increasing the accuracy, quality and volume of arrest data in Kentucky's CCH system. Additionally, the KSP will purchase 10 Livescan stations to accept and transmit fingerprints to the FBI. For the court fingerprinting notification project, by using statewide citation data compared with the AFIS data the KSP will have the capability to identify individuals that have been charged for criminal offenses, but not fingerprinted resulting in incomplete or no criminal history records. The KSP will leverage its existing E-Warrants System to provide notifications to court personnel, including Judges of these known individuals that are due to appear in their court. The Court Fingerprint Notification project will automate the process of creating a court order requiring the individual to be fingerprinted. This court order will include all necessary data for the jail employee to complete the fingerprint process. Every person printed as a result of this project will improve the accuracy, quality and volume of data included in Kentucky's CCH and provided to NCIC, NICS and III. For the Livescan project, to alleviate the issues caused by the aged and overworked existing Livescan devices running outdated operating systems, KSP will purchase ten Livescan devices to replace the ones previously mentioned. KSP has identified the oldest machines with the highest submission rates operating on Windows XP. The new machines will have the most current operating system which will ensure continued operations and compliance with CJIS security policies. In a good faith effort to ensure fingerprint submissions continue without problems the machines being replaced will be moved to facilities with Unix Livescan devices that are over 11 years old and no longer under any manufacturer's warranty.

Louisiana ($285,047) The Louisiana Commission on Law Enforcement (LCLE), the Louisiana Supreme Court (LSC), the Louisiana State Police (LSP), and the Louisiana District Attorneys Association (LDAA) will use funds to improve the timeliness, accuracy and completeness of data contained in the Case Management Information System (CMIS), the CCH system, and the PAMIS/DACHS/AIXIS for use by Louisiana's criminal justice community and the NICS program. The projects will enhance and upgrade the CMIS, CCH, and PAMIS/DACHS/AIXIS systems to ensure that the information received/shared is not only accurate and complete, but is in compliance with current state and federal law. The LSC, LSP and LDAA, in consultation with the LCLE and the ICJIS Policy Board, are responsible for the implementation of the funded project. LCLE, as the coordinating agency for NCHIP in Louisiana, will ensure that the expanding needs of the ICJIS and its importance to NICS is coordinated in a manner that makes data immediately available to NICS decision makers to make a decision on a proposed firearm purchase in Louisiana.

Maine ($563,258) The Maine Department of Public Safety (MDPS), Maine State Police (MSP), State Bureau of Identification (SBI) will use funds for two projects: 1) to purchase and install a Next Generation Identification (NGI) Capable AFIS, and 2) to purchase and install a Livescan device in Cumberland County. Both projects address the NCHIP priority area of updating and automating case outcomes from courts and prosecutors in state records and the FBI's Criminal History File. The MSP is part of a "Tri-State" system with New Hampshire and Vermont's State Police. Together, the three state's share the use of one AFIS system. The AFIS system is over seven years old and no longer can handle the workload. The Tri-State executives have decided to go with a 10 year payment plan that includes one initial payment at the beginning of the project, a second payment at the completion of the project, and subsequent payments for the 10 years which includes a complete system upgrade at year seven. The Tri-State AFIS system allows the fingerprints that are captured to be analyzed for completeness, for comparison purposes, and for subsequent submission of prints, along with connected dispositions, to the FBI. In addition to obtaining the full NGI capabilities, the new AFIS system will also give the Tri-State the potential ability to go to an AFIS cloud environment, as well as create other connections with bordering states such as New York and Massachusetts. The Tri-State partnership is an effort to save money and share resources on each state's AFIS operations. Contribution to the shared AFIS by New Hampshire and Vermont will be monetary by funding an equal portion of the system with New Hampshire housing part of the architecture. Impact by sharing the system can be seen in the submission of prints to the local database on prints that may not be accepted by the FBI, but can still be searched by the Tri-State partners. Currently, Livescan devices are in all the state's correctional facilities as well as in the most populated area's police stations, except for one area: Cumberland County Jail. The County includes the greater Portland metropolitan area and home to over 500,000 people and serves over 20+ law enforcement agencies. The current Livescan device was acquired by the Cumberland County Jail and does not communicate or connect with the Tri-State AFIS which means a large portion of Maine's criminal history is currently not being submitted to the FBI. The new Livescan device will be coordinated with SBI to ensure compatibility to the Tri-State's AFIS and subsequently linked to the FBI for processing.

Maryland ($734,634) The Maryland Department of Public Safety and Correctional Services (DPSCS) will use funds to support the Missing Disposition Records project, the Livescan Courthouse project and developing a Query Utility and Variance report. Under the missing disposition records project, the DPSCS states that in 2010 they had a baseline of missing dispositions totaling 175,008. Since then, approximately 74,008 records have been researched and updated, leaving a balance of 101,000 records missing critical disposition information for arrests. These files must be researched and linked to existing electronic arrest records in order to reduce the backlog of missing dispositions and comply with federal guidelines. Under the Livescan Courthouse Project, the DPSCS will acquire Livescan devices to help reduce existing gaps in services and foster collaboration and cooperation among partner agencies and stakeholders throughout Maryland. The Court Order Fingerprint (COF) pilot program is a new initiative, and there are currently no Livescans in the courts across the 24 counties. The purpose of the Livescan Pilot is to allow the capability to submit offender fingerprints electronically as real-time court activities occur. The capture of offender fingerprints at the time of hearing and sentencing events will strengthen the criminal records environment by providing instant verification and documentation of the offender. The capture of offender fingerprints during court events will close the gap in missing arrests and dispositions within the criminal history database file maintained by the DPSCS. Under the Query Utility and Variance Report project, the DPSCS works with Maryland's Administrative Office of the Courts (AOC) to receive felony conviction data. Currently, there is a variance between the court's records and DPSCS records. The revitalization of the Query Utility tool will allow the DPSCS/CJIS staff to query the database without having to request the IT assistance when a report needs to be accessed or researched. With this project, the DPSCS goal is to identify the variance and begin to identify how to make data available at the state and national levels. This tool will allow the DPSCS to identify in real time what is in their database and what is not. The Variance report will allow DPSCS CJIS to work closer with the submitting agencies on what information is missing in the felony conviction NICS Disqualifier category. In the last data run between the MD courts and DPSCS CJIS, it appeared that the courts had almost 70,000 more felony convictions than the State CJIS database. This project will focus on closing this gap.

Michigan ($1,035,739) The Michigan State Police (MSP) will use funds in collaboration with Michigan courts and prosecutors to: 1) perform year round audits of local law enforcement and criminal justice agencies' criminal history record systems; 2) hire a criminal history record liaison to provide intensive, long-term training to local agencies reporting criminal history data; 3) develop an instructional video to provide local agencies with easily accessible training materials regarding the proper submission of criminal history records data; 4) purchase and install Livescan devices in MSP facilities throughout the state; 5) develop an interface tool to provide local agencies and courts with immediate access to open arrests and missing dispositions associated with their agencies; and 6) use staff to review records and update missing disposition information in the state system. MSP is also requesting funds to work with the remaining five court districts in the state to allow for the electronic reporting of disposition information to the state's CCH system. Annually, this will improve the timeliness and accuracy of over 2,000 dispositions which are currently submitted via fax or mail. Similar improvements will be made to the Michigan prosecutor interface to the CCH. The state anticipates an increase of 20% in the overall reported charges.

Minnesota ($733,665) The Minnesota Department of Public Safety (DPS), through the Bureau of Criminal Apprehension (BCA) will use funds to manage two projects: automate all records prior to the implementation of the new Criminal History System; and a Livescan replacement project. Minnesota is currently in the process of developing a replacement of the state CCH system. BCA's goal is to automate all hard-copy records prior to the implementation of the new system which is planned for mid-2017. There are approximately 23,000 Minnesota criminal history records that are not fully automated, making them not immediately available when requested for criminal justice or non-criminal justice purposes. Minnesota will automate as many of these criminal history records as possible by offering overtime to existing staff. Records to be automated will be identified in the following ways: records requested by criminal justice agencies; records of individuals with a new/current arrest; records requested by non-criminal justice agencies or the public; or records identified through the FBI synchronization and correlation process. Once identified, the records' supporting documents will be retrieved from microfilm and/or paper files.  The information from these documents will be entered into the CCH system. When all documents are entered and verified, they will be deemed "automated" and are available immediately through an electronic inquiry. BCA will also use funds to replace 28 Livescan devices which are aged and at the end of their lifespan. These devices reside in criminal justice agencies throughout the state and are used for capturing criminal bookings which includes correctional intake and offender supervision. In September 2014, the BCA was notified by the Livescan vendor that of the current 180 Livescan devices throughout the state, 160 are considered aged and at "end of life" as of March 2016. The state currently receives 99% of its criminal submissions electronically through the use of Livescans. These submissions are subsequently forwarded to the FBI's NGI within hours of the booking event. The criminal submission from each of the 28 locations per year range from 983 to 11,000 per device. BCA plans to create a deployment schedule, taking into consideration the highest risk for failure, and deploy all 28 Livescans by March 2016.

Mississippi ($358,878) The Mississippi Department of Public Safety (MDPS) is designated by the Mississippi Governor's Office to administer criminal history improvement programs for the State. The MDPS will use funds to conduct the following projects: 1) Purchase and update equipment needed for the Mississippi Criminal Information Center's (MCIC) network and its employees. The MDPS will purchase laptop workstations for the CJIS Security Officer, Systems Manager, and Lead System Administrator for the MCIC. MDPS will also purchase dot matrix printers for MJIC personnel who perform queries and verify information for entry and validation of records in NCIC. In addition, NCHIP will fund the replacement of aging network switches, and perform a VMWare upgrade. 2) Re-host the State's message switch and its related equipment. The purpose of the project is to replace the existing legacy hardware and convert the existing legacy operating system from AIX to Linux. This is being performed to lower annual hardware/software maintenance costs and to maximize the operation of the current central message switch.  The message switch functions as a broker between the state, other states, and the federal government to send and receive criminal information queries and is crucial to information sharing with all state and federal law enforcement agencies. 3) Re-host the Mississippi Criminal History System (MCHS) and its related equipment. The MCHS servers host the MS criminal history database and the workflow that interfaces with the MS AFIS, the MS criminal justice message switch, and the FBI NGI/III. The objective of this project is to upgrade the server hardware and operating system to current versions. 4) Develop a background-check tracking workflow in MCHS. The current workflow in this background check request system includes labor-intensive manual steps to manage/track requests, perform checks against the State criminal history repository and the State Sex Offender registry, generate the appropriate correspondence, and generate accounting reports. 5) Develop a workflow for local law enforcement agencies and the Mississippi Department of Corrections (MDOC) to resubmit rejected arrest and inmate-intake transactions to the FBI. Currently, there is no timely and efficient method for the original submitter to correct the fingerprints and resubmit the transaction if it was accepted by the MCHS AFIS but rejected by the FBI. The current process is inconvenient to the local agencies and requires manual processing, including temporary expunctions, by the MCIC. The objective/goal of this project is to create a new workflow in the MCHS that allows the original submitter to resubmit a transaction. Another goal is to ensure the most complete criminal history is available for agencies.

Missouri ($1,026,787) The Missouri State Highway Patrol (MSHP) will administer and monitor activities conducted by partner agencies for the following projects: 1) Show-Me Courts system: The Office of the State Courts Administrator (OSCA) will build the criminal case initial filing process and charge amendment process for the new Show-Me Courts case management system. OSCA currently has an automated process to report criminal history data to the MSHP on all felony and selected misdemeanor charges through the statewide case management system (JIS).  In April 2014, OSCA began programming a replacement case management system to be known as Show-Me Courts. To continue the interface between the courts, prosecutors, and law enforcement agencies the system must be redesigned for the Show-Me Courts system to allow for more efficient and sustainable interfaces with other systems using modern technologies. 2) Modify Department of Corrections (DOC) Interface to MSHP: The DOC submits all information concerning an individual who has been sentenced to that department's custody for any offenses which are mandated by law to be collected, maintained or disseminated by the central repository. The central repository in turn makes this information available nationwide via III. This information is provided to MSHP via a weekly transfer process based on the status code entries in DOC's offender management system, OPII. DOC is in the process of replacing the OPII with a java-based system called MOCIS (Missouri Corrections Integrated System). This project will include analysis of the current process and methods to determine the best solution for building and sending the required information based on MOCIS data instead of OPII data. 3) Modify the MSHP/DOC Probation & Parole (P&P) HIT System: The system was implemented as a means of communication between the Missouri Uniform Law Enforcement System (MULES) and the OPII.  Law enforcement agencies perform a search in MULES which submits a request via the HIT system to DOC for information on a person to see if they are currently under supervision. This system needs to be modified due to the replacement of the OPII with the java-based MOCIS. 4) Livescan Upgrade: Missouri has 300 Livescans stationed around the state that submit real-time arrest data to the AFIS and the CCH, which is in turn shared with III/NCIC. The Livescans have greatly increase the timeliness and completeness of arrest data; however, there is currently no process to correct arrest data errors without mailing a form to the central repository which then must be manually entered into the CCH and III files. The MSHP has identified a method to streamline the correction process by modifying the Livescan software to be able to transmit corrected data. This will automatically update the CCH and III files without the need for manual entry.

Montana ($2,206,584) The Montana Board of Crime Control (MBCC) will use funds to improve Montana's criminal records systems and related systems to markedly improve the functioning of the State's criminal justice system. 1)  MBCC will contract with the Montana Department of Justice (MT DOJ) to upgrade their current CCH system to enable charge level tracking, upgrade to National Information Exchange Model (NIEM) conformance, develop bidirectional data exchange with the Montana Office of the Court Administrator (MTOCA) FullCourt Enterprise (FCE) and develop a more efficient platform for the Sexual and Violent Offender Registry (SVOR). Currently, Montana charges only at the Arrest Cycle level but, with numerous data exchange failures occurring due to the complexity of actions at this level, the state will switch to a charge level tracking system. Without charge level tracking, revocations of charges are extremely difficult to process electronically. These variations are less problematic when processed manually but, to achieve greater efficiency, charge level tracking is required to enable successful electronic data exchanges. 2)  MBCC will contract with the Montana Department of Corrections (MTDOC) to upgrade their current offender management information system (OMIS) and improve reporting of relevant records to NICS. This effort will focus on an adult reentry initiative as an established effort to implement a seamless framework of services and supervision for each offender, from entry into custody to aftercare in the community. The MTDOC has identified two distinct areas that would provide significant process improvements for department staff, community providers and partners, law enforcement and court officials. These two silos are Pre-Sentence Investigation (PSI) data and the Montana Board of Pardons and Parole (MTBOPP) decisions and recommendations. Under the current system, MTDOC staff must deal with slow, manual, and labor-intensive paper processing for the creation of PSI. The PSI includes the initial record entry for offender demographics and personal information, current charges and convictions, criminal history, victim information and evaluations and recommendations. The other information silo in Montana is the database owned by the MTBOPP. The database contains records related to an offender's board hearing, recommendations and decisions. Due to current technological limitations, information is not being paired with the MTDOC OMIS and is creating duplicative efforts of Board staff to maintain current information. The destruction of these information silos through implementation of OMIS version 3 would dramatically reduce duplication of efforts and improve MTDOC ability to share information internally and externally.

Nebraska ($761,277) The Nebraska State Patrol (NSP) will use funds to continue the development of the Patrol Criminal History (PCH) Rewrite, Update criminal history records, conduct the criminal history audit process and enhance Livescan capabilities. 1) NSP will continue the PCH rewrite project that has been funded under the previous NCHIP awards. Historically, the PCH was used as the portal to capture all of the data, current and historical, for NSP and due to upgrades in technology and the limitations of the original system needed to be upgraded. As a result of the rapid technological advancements, deficiencies occur in the functional ability and user-friendliness of the PCH. As such, the PCH needs to be maintained and updated to ensure the most complete, accurate, and timely records are available. 2) NSP will continue efforts under previously funded NCHIP awards to update the State's criminal history records. NSP has embarked on efforts to ensure that its records are complete, accurate and accessible. This project directly aligns with the main priorities of the NCHIP initiative and will ultimately provide greater functionality, use and relevance to the State and their other record improvement initiatives such as the PCH rewrite. 3) NSP will continue to develop the criminal history auditor team. The need for greater compliance in the collection of fingerprints for misdemeanors and felonies is critical. To ensure the highest quality transfer, agencies must adopt uniform reporting procedures. Nebraska State Statute §29-209 requires the collection of fingerprints for felonies only. Therefore, fingerprints in misdemeanor crimes, such as domestic violence or drug charges, are not being collected. All counties that have been contacted about the Auditor's review of their criminal history process and documentation have been receptive to learning how to improve their process. 4) NSP will acquire and implement five additional Livescan systems throughout the state. Nebraska's AFIS receives arrest information from 23 Livescans used by high-volume criminal history record contributors. However, approximately 200 local law enforcement agencies, with over 7,000 arrest cards annually, are collecting fingerprints via ink cards and mailing them monthly to the Repository for entry. Therefore, a significant delay exists between the time of an arrest, the time the subject is fingerprinted, and the time the arrest cards are received for entry into the Repository and III. If the arrest qualifies as a federal prohibitor for NICS and the county has mailed in the card(s), a violation of Nebraska Statute §29-3516 has occurred. The Statute requires fingerprint records be submitted no later than 15 days after the occurrence of an event which constitutes a disposition.

Nevada ($304,157) The Nevada Department of Public Safety (DPS), Records Bureau will use funds to replace 13 Livescan devices statewide. In October 2013, the Records Bureau became aware that its Livescan devices were running on Windows XP, and that Microsoft had announced End of Life (EOL) for XP operating systems on April 8, 2014. Records Bureau staff began assessing the impact to the availability of arrest records should this EOL support interrupt the transmission of criminal fingerprints to the State Repository. During this assessment, it was discovered that Livescan devices containing fingerprint image scanner hardware were not compatible with Windows 7. The upgrade will ensure that Nevada's criminal arrests are entered into the state CCH system and the III within hours of arrest. The project will assist the state in its efforts to electronically transmit the intake and supervision fingerprints of offenders to NCIC/III, resulting in more complete and timely criminal history records available.

New Jersey ($880,848) The New Jersey Department of Law and Public Safety, sub-granted through the Division of State Police (DSP) will use funds to update and modernize the Criminal Justice Information System (CJIS) 2000 system. The current system is outdated and difficult to update and maintain due to lack of resources and personnel. The CJIS 2000 system will be modernized with the configuration, implementation, and deployment of a state contract vendor based solution with an up-to-date, enhanced, flexible, and efficient user interface. Upgrading the system will improve the real time communication exchange of NCIC data, New Jersey Master Name Index (NJMNI) data, New Jersey CCH data, New Jersey Motor Vehicle Commission (NJMVC) data, III data, NICS and Nlets data which will benefit officer safety and improve availability of data in these national records systems. Replacement of the antiquated CJIS 2000 user interface is a critical step toward ensuring the continuation of vital public safety and criminal justice functions within the State of New Jersey.

New York ($1,840,703) The New York State, Division of Criminal Justice Services (DCJS), along with the Office of Court Administration (OCA) will use funds to design and implement a new reporting interface between the two agencies. The current process for transmitting disposition data from OCA to the statewide CCH system maintained by DCJS, is an inefficient, decades-old process with limited capability to handle real-time transmissions or any significant increase in disposition volume. DCJS receives dispositions and defendant histories from OCA to update the State Criminal History records with information entered into the court administrative records. Approximately 50,000 disposition records are received per day and 64% of the records are defendant histories and it is anticipated that the record volume will grow with the phased implementation of the new Universal Case Management System (UCMS) in selected courts. Transmissions for most courts are sent from OCA to the CCH only once per day after business hours in order to control data traffic which results in delays in disposition reporting. In addition, the current disposition reporting process relies on an outdated mainframe program maintained at OCA which is becoming difficult to maintain. OCA hopes to retire the mainframe interface within the next five years. Furthermore, the current system has no automated capacity to update dispositions of juvenile cases, which is still a manual, labor-intensive process that leads to missing and errant information. Missing identifiers in the dispositions contribute to the inability to accurately match arrests to dispositions, and inaccurate dispositions and un-docketed arrests further add to the missing disposition problem. The project will come in a phased approach with the first phase focusing on automating juvenile disposition reporting while building the technical foundation of the new transmission system. The technical foundation will serve as the proof-of-concept for adult court disposition processing. The current manual juvenile disposition reporting process will be eliminated. This will require automated collection in the family court case management system of key identifiers such as state fingerprint numbers and arrest tracking numbers to ensure the court records are complete and may be appropriately connected to the original arrest records held in the CCH. System changes at OCA are needed to provide more structure to some elements including charge information. The development of a more modern interface will allow a real time collaborative workflow between OCA and DCJS.

North Carolina ($333,630) The North Carolina Department of Public Safety (DPS), will coordinate the project to locate and enter mental health commitment cases for the ten years prior to the automated reporting date to NICS. The project will use six part-time record management specialists to travel to the Clerks of Superior Court Offices to automate the records. Based on results from previous projects, the DPS anticipates 9,000 additional hours can be committed to this 18 month project which requires traveling to the remaining counties where records need to be automated. The part-time employees will have the benefit of collaboration and technical assistance from a permanent Business Systems Analyst staff and a Field Manager. The Administrative Officer for the Court Services Division will also continue working with elected Clerks of Superior Court to determine when the part-time employees can travel to their office for review and entry of information to minimize courthouse disruptions. Most of the 537,362 files for the period 1998-2008 can be reviewed and entered in a timely manner using the records management specialists, and potentially overtime hours for deputy clerks, if needed. Benefits from the project include increased reporting of mental commitments to NICS, faster research time for gun permit requests, and greater availability of mental health data for determination of gun permit issuance. In addition, the DPS intends to explore new automated integration opportunities to transmit other details to further enhance the information available to NICS.

Oklahoma ($1,611,078) The Oklahoma District Attorneys Council (DAC) will transfer funds to the Oklahoma State Bureau of Investigation (OSBI) and three county sheriff's offices to aid in the state's efforts to improve criminal history records. OSBI will use funds to assist in the collection and entry of Oklahoma County case dispositions for fingerprint-based arrest events found in the state repository for criminal history record information, and to support the upgrade of the state's AFIS. Oklahoma plans to contribute $2.2 million of the $3.4 million toward the AFIS project. Additionally, the Custer, Sequoya, and Oklahoma County Sheriffs' Offices will use funds to purchase Livescan devices and software in order to reduce the number of rejected fingerprint submissions being submitted to OSBI. Data will be transmitted electronically to OSBI, then forwarded to the FBI for inclusion in the national system.

Pennsylvania ($814,050) The Pennsylvania Commission on Crime and Delinquency (PCCD) will use funds to conduct two projects: update and enhance the protection from abuse (PFA) orders and the limitation of firearm purchases; and the expansion of central booking centers through the purchase of Livescan devices and equipment. There are two components to the PFA project. The first involves PFA Orders which are not currently accessible to NICS. PFA orders are entered into NCIC and as a result are accessed by NICS in the course of firearm purchase inquiries. Because of the differing entry parameters for NCIC certain PFA entries cannot be entered into NCIC. At any given time, there are 1300-1500 such orders existing. The project involves getting the PFAs into the NICS Index (if federally disqualifying) or State Index (if state disqualifying). The second component involves offenses which constitute state disqualifiers (but may not be federally disqualifying). NICS has identified all such offenses and built the PA State Index, into which the state can submit the state only disqualifiers. The PCCD currently is not submitting to the State Index, but intends to do so. Since NICS does not have access to "state only" disqualifiers, then it may be possible for a state prohibited individual to make the purchase of a firearm and return to PA, despite the status of a "prohibited person" in PA. The PSP will contract with a vendor to close the loopholes in the NICS system by ensuring NICS has access to all pertinent records. PSP will follow all contractual state and federal requirements necessary related to the procurement process. For the Livescan device and equipment project, The Pennsylvania Chiefs of Police Association indicates there are six Pennsylvania geographic county locations that have been identified as being a targeted area for new Central Offender Booking Centers. These include: Armstrong; Bradford; Chester, Crawford; Indiana; and McKean. A cooperative effort between state, county, and local agencies, the Central Booking project integrates the latest technologies for fingerprinting, image identification, video conferencing, and computerized, record management systems. Additionally, there are 10 sub-stations within PSP Troop barracks that are in need of Commonwealth Photo Imaging Network (CPIN) stations necessary to ensure accurate and efficient case record capturing and recording. These locations only contain a Livescan device for the capturing of the digital fingerprint. Adding CPIN stations will increase the number of photographs that can be submitted to NCIC by the PSP. The 10 PSP sub-stations include: Troop A Indiana; Troop D Kittanning; Troop G Bedford; Troop H Chambersburg; Troop H Newport; Troop J Lancaster; Troop K Philadelphia; Troop K Skippack; Troop M Trevose; and Troop N Hazleton.

Rhode Island ($167,085) The Rhode Island Department of Public Safety (RI DPS) will use funds to support award administrative tasks and subgrant work out the Rhode Island Courts and the State Police. The Rhode Island Courts will use funds to research and update dispositions. Criminal cases are filed in the state courts by approximately fifty different state and local law enforcement agencies. Each year approximately 5,500 felonies and 25,000 misdemeanors are disposed and sentenced. Once criminal cases are disposed, they are put aside for data entry at a later time. There is often a delay in data entering final case dispositions at the Providence Superior Court, due primarily to the volume of cases and staff shortages. At times, there is a backlog of as many as 15 to 20 boxes of cases in need of data entry of final dispositions. The Courts will support this function through the overtime costs associated with researching and entering the backlog of criminal dispositions and waivers, researching and updating warrants and the time-consuming, required quality control (validation) step of verifying felony criminal filings prior to acceptance into the ACS system. The State Police are trying to build off of efforts from their 2014 request and support the RILETS (RI Law Enforcement Telecommunications System) they received by installing a redundant network system. RILETS provides criminal justice network services to seventy criminal justice agencies within Rhode Island. The RILETS network and associated software applications are used to securely connect criminal justice users with a variety of local, state, regional and national data sources. All of the data services are dependent on a reliable and robust RILETS network. At the heart of the RILETS network is the message switch and core router. The message switch servers and the core router handle thousands of message transactions each day, providing criminal justice users with the critical data needed to fulfill public safety and homeland security responsibilities. The servers and core router also deliver Rhode Island criminal history and other critical Rhode Island data to criminal justice users nationwide. For example, the FBI NICS Unit gains access to Rhode Island criminal history through the RILETS network and Rhode Island sex offender data is accessed and managed within the RILETS network. The RILETS system is the single point of all requests and must be operable 24 hours a day, seven days a week. As such, the State Police will install a redundant network system to avoid any disruptions in operation.

South Carolina ($539,891) The South Carolina Law Enforcement Division (SLED) will use funds to support the Expungement/Search Dispositions/Scanning, NCIC and AFIS Audit/Training and Livescan Replacement projects. Funds will be used for staff support to ensure timely and accurate reporting of dispositions, expungements, and sealed records. Expungements (i.e. the destruction or obliteration of criminal records relating to an arrest or a conviction under specified limited circumstances) are an important topic in South Carolina and a legislative committee has been formed to study the process of removing expungements in the state. Processing expungements in a timely manner is important at the state and federal level. Removing the charge from an individual's criminal history will ensure accurate information for criminal investigations but also to make determinations for licensing and employment purposes and ensure accurate information is available to the NICS via the III system. Funds will be used to support staff efforts to expunge qualifying records or charges which, in turn, will aid NICS in determining an individual's eligibility to purchase or possess a firearm. As the Control Terminal Agency for the state of South Carolina, SLED is responsible for ensuring compliance with NCIC and AFIS requirements. As part of this responsibility the FBI authorizes and requires triennial compliance audit for all agencies which have direct access to this data exchange ensuring that compliance for rules, regulations and policies are being met within SLED and the FBI. SLED will use funds to support an auditor/trainer position to ensure compliance with NCIC requirements for local criminal justice and noncriminal justice agencies as it pertains to the exchange and receipt of criminal justice information. With the duties of the auditor/trainer position approved through the NCHIP 2014 grant, SLED has updated NCIC training/testing materials on the NEXTEST online access for law enforcement/civil agencies and updated policies and procedures for all law enforcement agencies to ensure proper compliance with SLED/FBI requirements. The audit process is still very new to the non-criminal justice agencies and a dedicated non-criminal justice agency auditor/trainer is required. SLED will also use funds to purchase updated Livescan devices for several high volume agencies across the state.

South Dakota ($281,880) The South Dakota Office of the Attorney General, Division of Criminal Investigation (DCI) serves as the State Administering Agency (SAA) and has been designated by the Governor as the NCHIP applicant. The DCI will use funds for two projects:  1) completing background checks with new workflow areas; and 2) purchasing six Livescans. The DCI will employ two full-time employees (FTE) to continue to be responsible for the increase in background checks completed.  South Dakota's legislature mandates that each year more and more entities need to complete the fingerprint checks prior to employment. In addition, in 2014 legislature passed requiring individuals diagnosed with certain mental health illnesses to be added to the NICS Index. Mental Health boards throughout the state now send DCI qualifying mental health individual records to be entered in the NICS Index. The two FTEs are responsible for the continued development and maintenance of this new workflow. In 2015, the legislature passed the first enhanced concealed carry law which requires applicants to submit fingerprints to the DCI. The two FTEs will also be responsible for the creation and development of this new conceal carry workflow.  DCI will also use funds to replace outdated Livescans devices. Currently, the state has 36 active Livescans and many are operating on old Microsoft XP software and are requiring maintenance more frequently since they were purchased in 2008. DCI will evaluate the Livescans across the state and determined a phased approach to replace them. DCI will determine the locations for the six new Livescans in addition to 16 new printers (10 to replace older Livescans and six for the new Livescans) across the state.

Tennessee ($1,423,798) The Tennessee Department of Finance and Administration, Office of Criminal Justice Programs will transfer funds to the Tennessee Bureau of Investigation (TBI) to aid in the state's efforts to improve criminal history records. Phase I of TBI's 5-year Criminal History Record Improvement (CHRI) Project sought to modernize and standardize the method that original charge data is collected from the primary booking agencies and reported to the repository. Tasks included purchasing Livescan devices and replacing firewalls in designated county booking agencies. Phase II of the CHRI project will involve the purchase of thirty additional Livescan devices and the replacement of additional firewalls at local and state law enforcement agencies, and those at termination stations. Funds will also be used to rewrite the state's antiquated CCH application code to assist TBI with providing a more standard response to law enforcement queries, as well as more detailed and quality records to the criminal justice community and the FBI. Travel funds are being requested for staff members attend the National Association for Justice Information Systems (NAJIS) Conference, an event that focuses on criminal history record management.

Vermont ($55,390) The Vermont Department of Public Safety (DPS) will use funds to conduct a series of tasks to improve their ability to report and improve the quality of records at the state and national level. DPS will use funds to review a backlog of cases for possible expungement. Under Vermont law, fingerprints taken pursuant to an arrest must be destroyed if the case does not end with a conviction. Frequently, the Vermont Crime Information Center (VCIC) receives arrest fingerprints on cases for which no disposition information is received or a non-conviction disposition is received from the courts. Unless the VCIC can link the arrest with a conviction disposition the fingerprints must be destroyed and the case must be expunged from III. Therefore, it is in the interests of both VCIC and III to determine whether or not any conviction occurred in these cases and to update record systems accordingly. DPS will also use funds to upgrade several computers purchased in 2011. The primary functionality of these devices is the addition, retrieval, modification and deletion of various levels of criminal history information. Ten units were replaced in 2013 and the seven requested in this funding are part of our ongoing three year replacement plan. VCIC has a large quantity of incoming and outgoing correspondence and interaction with various agencies across the criminal justice system. It is critical that various aspects of their business software are kept fully updated to ensure continued connectivity for the bi-lateral transmission of data. Under NCHIP priority two, DPS requests no federal support, but identified the state's match requirement by continuing to conduct criminal justice research in response to NICS request. Under priority three, DPS will use funds to continue efforts toward becoming a NFF state. In this effort the state has started to take control of the records (currently maintained by the FBI) so they can be updated and complete disposition reporting can be made available via III. The FBI maintains control of between 75,000 – 80,000 Vermont records on the III System.

Virginia ($416,077) The Virginia State Police (VSP) will use funds to conduct three projects to contribute information to the NICS. 1) Research and resolve missing dispositions: VSP will continue the missing disposition project previously initiated with NCHIP funds. The project requires two full-time employees to research and resolve missing court dispositions in the CCH system.  The goals of the project are to: improve the disposition reporting rate for arrest records submitted to the Central Criminal Records Exchange; improve data quality; and assist in research of Supreme Court Interface exceptions, which also reduces the number of missing dispositions in the future and increases communication with clerks of courts. 2) Implement a record capture process: VSP will hire a Business Analyst to assist in the development and implementation of an improved criminal history record capture procedure as the VSP programs and transitions to a replacement Java Computerized Criminal History (JCCH) system. The current system in use is 30 years old and is at risk for failure.  The Business Analyst will oversee arrest and disposition reporting and information transmitted to NICS on a daily basis. Currently, VSP does not have any full-time employee on staff with the background, training and expertise to ensure that JCCH functions properly and can support the numerous users in the system. 3) Research and resolve non-approved transactions of firearms: VSP will hire two FTE to research and resolve initially non-approved transactions for the purchase or possession of firearms; determine the lawful eligibility for persons to obtain a VA Nonresident Concealed Handgun Permit; and to liaison with the FBI to create, clarify, correct, and update prohibitive or potentially prohibitive criminal records. The goals of the project are to: implement data sharing that will improve the effectiveness of background checks for the possession of firearms; facilitate the accurate and timely identification of persons who are ineligible to purchase a firearm; facilitate the accurate and timely identification of persons who are ineligible to obtain a VA Nonresident Concealed Handgun Permit; reduce or eliminate extensive delays in the resolution of initially non-approved firearm transactions and in the concealed handgun permit application/issuance process; provide an improved product to the lawfully eligible customer and prevent the transfer of a firearm to a prohibited person; provide data in response to background check inquiries to the NICS; and, reduce the duplication of effort of processing a check for the same individual for the purchase of a firearm or the issuance of a concealed handgun permit.

Washington ($397,454) The Washington State Patrol (WSP) will use funds to support three projects – Researching Missing Dispositions, Updating and Automating Case Outcomes from Courts and Prosecutors in State Records and FBI's Criminal History File, and Acquiring Livescan Equipment for Local Jurisdictions. 1) WSP will research arrests with open dispositions over one year old, as they are not disseminated on non-law enforcement inquiries. This limitation creates a gap in reporting and reduces the effectiveness of policies created to prevent ineligible individuals from possessing firearms, obtaining professional licenses or gaining employment in positions they are restricted from holding. 2) WSP will hire a temporary employee to update and automate case outcomes from the Spokane County Prosecutor's Office in state records and FBI's Criminal History File through the implementation of improved criminal history record capture procedures. This improved procedure includes, but is not limited to, providing complete arrest reporting, researching of missing dispositions, provided that the captured data is subsequently included in relevant state and federal files, and timely updates. Additionally, through data analysis focused on the completeness of criminal history records, the capture of data regarding domestic violence misdemeanor convictions, and all NICS prohibiting factors, the Spokane County Prosecutor's Office will ensure that these criteria are included in the process to establish more accurate and effective information quality controls. 3) WSP will acquire and deploy Livescan devices for nine local jurisdictions. Additionally, WSP will convert manual records to electronic records, ultimately, ensuring that records of all criminal events that start with an arrest are included in the state and federal databases. The WSP recently converted its computer operating system from Windows XP (which is no longer supported by Microsoft) to Windows 7. While some counties were able to support their own transition to compatible devices, many of the local jurisdictions throughout the state which transmit criminal history data to the WSP do not have this capability.

West Virginia ($1,888,869) The West Virginia Division of Justice and Community Services (DJCS) will use funds to support their administrative efforts to the project such as site visits, supplies and reporting. The majority of funds will be awarded to the West Virginia State Patrol (WVSP) and the Administrative Office of the Courts (AOC) to upgrade the CCH system and support staff efforts to improve the quality, completeness, and availability of criminal history and related records. Funds will be used by the WVSP to support the CCH system replacement. The WV CCH system contains arrest information from all law enforcement, court dispositions reports, fingerprint submissions, sex offender registry, child abuse registry, and concealed weapon permit (NICS prohibitors) registry. The current CCH was developed from a system that was designed in the late 1980's and implemented in the mid 1990's.  While the Criminal Identification Bureau (CIB) has made numerous modifications over the last 20 years, there are many upgrades that are not possible in the current system or database structure. The CCH system is no longer capable of meeting its current needs or responding to increased requirements for compliance to NICS, National Information Exchange Model (NIEM) and Sex Offender Registry systems. The AOC will use funds for staff support to address disposition backlogs and the WV Offender Case Management System (WVOCMS) continuation project. Both of these projects play a vital role in the ability of the court to maintain and improve the quality, completeness and availability of records at the state and national levels. While the AOC has made significant progress in addressing the backlog of dispositions in the Criminal Record Repository, there still remains several years backlog on disposition reporting. This incomplete record information is of concern due to the increased use of criminal history records for criminal justice, non-criminal justice, and homeland security needs. The backlog is directly related to staffing and resources available to process the incoming disposition forms being submitted by court clerks throughout the state. The second gap, reporting of indictments to complete the criminal history file, was identified in the AOC's 2014 NCHIP proposal. To build upon the efforts, the AOC will continue to fund the staff and efforts under this project. The WVOCMS collects all demographic information, family and criminal history, assessment information, fees information, incarceration information, drug testing and other identifying information. The system has the capability to house scanned copies of the pre-sentence report, court orders and indictments and record missing dispositions for the pre-sentence and LS/CMI reports. The WVOCMS is the most accurate electronic system to pull indictments and submit case file data with a disposition and a required prohibitor to the Criminal Record Repository for inclusion in the criminal history file.

Wisconsin ($1,686,348) The Wisconsin Department of Justice (WIDOJ) will use funds to upgrade the state's AFIS. Wisconsin's CCH database contains detailed information of arrests, arrest charges, prosecutions, court findings and sentences, and state correctional system admissions and releases that are required to be submitted to the WIDOJ. All information in the database is linked to specific fingerprint records submitted by arresting law enforcement agencies and stored in the state's AFIS. Wisconsin received 185,028 fingerprint submissions in 2014 consisting of 25% felonies, 51% misdemeanors, 22% non-criminal and 2% with an unknown severity. Wisconsin's AFIS system was first installed in 1993, and major upgrades to the system occurred in 2003 and in 2009-10. As a result of a recent analysis, Wisconsin's AFIS system will need to be upgraded structurally and increase capacity once again to avoid missing key reporting benchmarks. Specific issues that factor into this need to upgrade Wisconsin's AFIS system include: the current AFIS has exceeded database capacity for latent prints in the system, and is at approximately 75% capacity for ten-prints in the system; the current AFIS system has reached end of life on its Archive Record System for applicant record storage. There are several new programs via FBI's NGI which the current system isn't designed to work with; the current system works off of a Microsoft XP Operating System which is no longer supported by Microsoft, and the application used on workstations isn't designed to work in a newer OS environment; and, the current system is approximately five years old and the hardware is starting to age and is more prone to breaking down. As the equipment becomes older it is difficult to find spare parts for replacement. The AFIS is a critical system, the need for a hardware upgrade is the most vital aspect. In addition to increasing storage size, this upgrade will offer additional functionality and support the latest NGI specifications. The upgrade will include implementing the latest FBI Electronic Biometric Standards (EBTS), which would replace the current Wisconsin standard.

Wyoming ($533,495) The Wyoming Division of Criminal Investigation (DCI), Office of the Attorney General is the central repository for criminal history record information for the state. The DCI will use funding for two project: 1) to continue the automation of criminal history records; and 2) to continue to develop and implement a new disposition reporting system. The first project to continue the automation of hard copy criminal offender records which includes court disposition information and master fingerprint cards, sex offender records, concealed weapons permits, and statistical reporting data. There is a need to digitize these records for preservation, efficiency of storage and to ensure the ability to share these original document records electronically in the present and future with other agencies. The second project will continue the development and implementation of a new electronic disposition reporting system into Wyoming's Criminal Justice Information System (WyCJIS) by adding municipal, circuit, and district court disposition information and records. This requires an upgrade to DCI's existing WyCJIS infrastructure, as well as developing a web services interface between the Wyoming Supreme Court and the State's Criminal History Repository for complete court disposition reporting.

Past Summaries:

2014 | 2013 | 2012 | 2011 | 2010

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NCHIP Contact Addresses

Alabama
Srinivas Javangula
IT Program and Project Manager
Alabama Criminal Justice Information Center
201 South Union Street, Suite 300
Montgomery, Alabama 36104
(334) 517-2572
E-mail: Srinivas.javangula@alacop.gov

Alaska
April Carlson
Alaska Department of Public Safety
5700 East Tudor Road
Anchorage, Alaska 99507
(907)269-5082
E-mail: april.carlson@alaska.gov

Arizona
Marc Peoples
Program Manager
Arizona Criminal Justice Commission
1110 W. Washington, Suite 230
Phoenix, Arizona 85007
(602) 364-1152
E-mail: mpeoples@azcjc.gov

California
Sylvia Siu, Staff Services Manager II
State of California, Department of Justice
4949 Broadway
Sacramento, California 95820
(916) 227-3736
E-mail: Sylvia.siu@doj.ca.gov

Colorado
Meg Williams
Division of Criminal Justice
Department of Public Safety
700 Kipling Street
Denver, Colorado 80215
(303) 239-5717
E-mail: Meg.Williams@state.co.us

Connecticut
John Forbes
Assistant Division Director
Connecticut Office of Policy and Management
450 Capitol Avenue
Hartford, Connecticut 06109
(860) 418-6271
E-mail: john.forbes@ct.gov

Delaware
Renee Rigby
Department of Safety and Homeland Security
Delaware State Police
PO Box 430
Dover, Delaware 19903
(302) 672-5301
E-mail: renee.rigby@state.de.us

Florida
Petrina Herring
Administrator
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
(850) 617-1250
E-mail: petrinaherring@fdle.state.fl.us

Georgia
Denise Cartier
Georgia Bureau of Investigation
3121 Panthersville Road
Decatur, Georgia 30034
(404) 270-8650
E-mail: denise.cartier@gbi.ga.gov

Guam
Cerina Y. Mariano
Judiciary of Guam
120 West O'Brien Drive
Hagatna, Guam 96910
(671) 475-3270
E-mail: cmariano@guamcourts.org

Hawaii
John Maruyama
Hawaii Criminal Justice Data Center
Attorney General
465 South King Street, Room 102
Honolulu, Hawaii 96813
(808) 587-3366
E-mail: jmaruyama@hcjdc.hawaii.gov

Idaho
Dawn A. Peck, Manager
Idaho State Police
Bureau of Criminal Identification
700 S. Stratford Dr., Ste. 120
Meridian, Idaho 83642
(208) 884-7136
E-mail: dawn.peck@isp.idaho.gov

Indiana
Andrew Rodeghero
Indiana Criminal Justice Institute
101 W. Washington Street
Suite 1170 East Tower
Indianapolis, Indiana 46204
(317) 234-3324
E-mail: arodeghero1@cji.in.gov

Iowa
Adam DeCamp
Iowa Department of Public Safety
Iowa Division of Criminal Investigation
215 East 7th Street
Des Moines, Iowa 50319
(515) 725-6026
E-mail: decamp@dps.state.ia.us

Kansas
Jill Stewart
Executive Office of the State of Kansas
Office of the Govenor
900 SW Jackson Street, Room 304 North
Topeka, Kansas 66612
(785) 291-3205
E-mail: jill.stewart@ks.gov

Kentucky
Diane Marcus
Kentucky Justice and Public Safety Cabinet
125 Holmes Street
Frankfort, Kentucky 40601
(502) 564-8261
E-mail: diane.marcus@ky.gov

Louisiana
Stacey Miller
Louisiana Commission on Law Enforcement
& Administration of Criminal Justice
P.O. Box 3133 (602 N 5th St., Baton Rouge, LA 70802)
Baton Rouge, Louisiana 70821
(225) 342-1845
E-mail: stacey.miller@lcle.la.gov

Maine
Christopher Grotton
Maine Department of Public Safety
Maine State Police
45 Commerce Drive, Suite One
State House Station 104
Augusta, Maine 04333
(207) 624-7204
E-mail: christopher.grotton@maine.gov

Maryland
Kevin C. Combs
Maryland Department of Public Safety & Correctional Services
300 E. Joppa Road, Suite 1000
Baltimore, Maryland 21286
(410) 585-3102
E-mail: ckcombs@dpscs.state.md.us

Michigan
Greg Rivet
Michigan Department of State Police
Michigan State Police
333 South Grand Avenue
Lansing, Michigan 48909
(517) 241-0626
E-mail: rivetg1@michigan.gov

Minnesota
Maureen Janke
Minnesota Department of Public Safety
1430 Maryland Avenue East
St. Paul, Minnesota 55106
(651) 793-2720
E-mail: Maureen.janke@state.mn.us

Mississippi
Donald McCain
Mississippi Department of Public Safety
1900 East Woodrow Wilson
P.O. Box 958
Jackson, Mississippi 39205
(601) 987-1245
E-mail: dmccain@dps.ms.gov

Missouri
Captain Larry Plunkett
Director
Attn: Sandy Walters, Federal Grants Accountant
Criminal Justice Information Services Division
Missouri State Highway Patrol
1510 E Elm St.
P.O. Box 568
Jefferson City, Missouri 65101
(573) 526-6328
E-mail: sandy.walters@mshp.dps.mo.gov

Montana
Don Merritt
Montana Board of Crime Control
Montana Department of Justice
5 South Last Chance Gulch
P.O. Box 201408
Helena, Montana 59620
Direct: (406) 444-2076
MBCC Office: (406) 444-3604
E-mail: dmerritt@mt.gov

Nebraska
Marisue Wagner
Nebraska State Patrol
Grants Division
Box 94907 (1600 Nebraska Highway 2, 68502)
Lincoln, Nebraska 68509
(402) 479-4017
E-mail: marisue.wagner@nebraska.gov

Nevada
Charise Whitt
Nevada Department of Public Safety
Office of Criminal Justice Assistance
State of Nevada
555 Wright Way
Carson City, Nevada 89711
(775) 687-3700
E-mail: cwhitt@dps.state.nv.us

New York
Denise D. Crates
New York State Division of Criminal Justice Services
80 S. Swan Street
Albany, New York 12210
(518) 457-5939
E-mail: denise.crates@dcjs.ny.gov

Ohio
Erika Scott
Ohio Office of Criminal Justice Services
Policy and Research
1970 West Broad St.
Columbus, Ohio 43223
(614) 466-7690
E-mail: enscott@dps.state.oh.us

Oklahoma
Stephanie Lowery
Federal Grants Division Director
Oklahoma District Attorneys Council
421 N.W. 13th, Suite 290
Oklahoma City, OK  73103
Tel. 405-264-5008
Fax 405-264-5095
E-mail: Stephanie.Lowery@dac.state.ok.us

Rhode Island
Thomas H. Mongeau
Administrative Manager
Rhode Island Public Safety Grant Administration Office
Department of Public Safety
311 Danielson Pike
North Scituate, Rhode Island 02857
Phone: (401) 222-4493
Fax: (401) 222-1294
E-mail: Thomas.mongeau@psga.dps.ri.gov

South Carolina
Mandy Toole
South Carolina Law Enforcement Division
SLED Grants Administration
P.O. Box 21398
Columbia, South Carolina 29221
(803) 896-7169
E-mail: mtoole@sled.sc.gov

South Dakota
Bryan Gortmaker
South Dakota Office of Attorney General
George S. Mickelson Criminal Justice Center
1302 East Highway 14, Suite 5
Pierre, South Dakota 57501
(605) 773-3331
E-mail: bryan.gortmaker@state.sd.us

Tennessee
Tom Pitt
Tennessee Department of Finance and Administration
Finance and Administration
Office of Criminal Justice Programs
312 Rosa L. Parks Ave, Suite 1800
Nashville, Tennessee 37243
(615) 741-9954
E-mail: tom.pitt@tn.gov

Utah
Clair Webster
Business Analyst Supervisor
Utah Commission on Criminal & Juvenile Justice
Governor's Office
Utah State Capitol Complex
Senate Building, Suite E330
Salt Lake City, Utah 84114
(801) 538-1047
E-mail: clairwebster@utah.gov

Vermont
Jeffrey Wallin
Vermont Department of Public Safety
103 South Main Street
Waterbury, Vermont 05671
(802) 241-5220
E-mail: grantnotification@state.vt.us

Virginia
JoAnn Maher
Virginia State Police
7700 Midlothian Turnpike
North Chesterfield, Virginia 23235
(804) 674-2079
E-mail: joann.maher@vsp.virginia.gov

Washington
Simon Tee
Washington State Patrol
P.O. Box 42602
Olympia, Washington 98504
(360) 596-4052
E-mail: Simon.Tee@wsp.wa.gov

West Virginia
Leslie Boggess
West Virginia Division of Justice and Community Services
1204 Kanawha Blvd. East
Charleston, West Virginia 25301
(304) 558-8814
E-mail: Leslie.S.Boggess@wv.gov

Wisconsin
Matt Raymer, Criminal Justice Program Analyst
Wisconsin Department of Justice
17 W. Main Street
Madison, Wisconsin 53707
(608) 261-4374
E-mail: raymermc@doj.state.wi.us

Wyoming
Rachel Sarabia Ortiz
Wyoming Office of the Attorney General
Division of Criminal Investigation
123 Capitol Building
Cheyenne, Wyoming 82002
(307) 777-7489 x3
E-mail: dci.grantscontracts@wyo.gov

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Publications & Products

Improving Criminal History Records in Indian Country, 2004-2006 Describes the achievements of the Tribal Criminal History Records Improvement Program (T-CHRIP) which provides grants to federally recognized tribes to improve data sharing across tribal, state and national criminal records systems.
	PDF (321K) | ASCII file (12K) | Spreadsheet (Zip format 6K)

MORE PUBLICATIONS & PRODUCTS

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