1. Grants Online Quick Reference Guide for Grantees
This Quick Reference Guide provides Grantees with instructions for completing most actions in Grants Online as a Grantee.
Click here for the current guide: Grants
Online Quick Reference Guide for Grantees v4.09 (Last Update 6/18/2012)
2. Grants Online Grantee User Manuals
These "How-to" manuals show the step-by-step essentials of using the system. Each manual is in Adobe Acrobat (*.pdf) file format.
1. Grants Online System Navigation (Last Updated Jan 2008)
2. Accepting Awards and Managing Recipient Users (Last Updated April 2006)
3. Performance Progress Reports (Last Updated June 2007)
4. Federal Financial
Reports (Last Updated April 2009)
NOTE: All manuals are in the process
of being updated. Please check back periodically
for new versions.
3. Award Action Request Guidance
This link provides specific
guidance for each available Award Action Request in
Grants Online.
Click here for the guidance document: Award
Action Request Guidance
NOTE: This guidance document is also available in Grants Online from
each of the individual AAR pages.
Click here for the Award Action Request
Process Map: AAR Process Map and Screen Shot
4. Sample Grants Online Notifications
This link provides a list of
sample email messages that are sent to grantees
from the Grants Online system to provide notificaton
of actions that are pending.
a. New Award Notification - sent to the Authorized Representative who signed the proposal when a new award offer from NOAA is waiting for acceptance.
b. Manage Users Notification - sent to the Recipient Administrator after acceptance of a new award so that the correct Principle Investigator can be associated with the award.
c. Amendment Notification - sent to all Authorized Representatives in the organization when an amendment from NOAA is waiting for acceptance. When one person takes
action on this task, it is removed from the inbox of the other Authorized Representatives.
d. Upcoming
Progress Reports Notification - sent on the 15th of the month - two months
and one month before reports are due - to the
Principle Investigators associated with
the award. If no Principle Investigators have been added to the award via Grants
Online, the notifications will be sent to all Authorized Representatives and
Recipient Administrators for the organization.
e. Upcoming
Financial Reports Notification -
sent
on the 15th of the month - two months and
one month before reports are due - to the
Business/Financial Represenatives.
If no Business/Financial Representatives
have been identified for the organization
via Grants Online, the notifications will
be
sent
to all Authorized Representatives and Recipient
Administrators for the organization.
f. Progress
Reports Due Notification -
sent on the 2nd of the month after the
reporting period ends to the
Principle Investigators associated with
the award. If no Principle Investigators
have been added to the award via Grants
Online, the notifications will be sent
to all Authorized Representatives and Recipient
Administrators for the organization. If
the report(s) have not been submitted by
the 22nd of the month in which they are
due,
a follow up reminder will be sent.
g. Financial
Reports Due Notification -
sent
on the 3rd of the month after the reporting
period ends to the
Business/Financial Representatives associated
with the organization. If no Business/Financial
Representatives have been identified for
the organization via Grants Online, the
notifications will be
sent
to all Authorized Representatives and Recipient
Administrators for the organization. If
the report(s) have not been submitted by
the 22nd of the month in which they are
due,
a follow up reminder will be sent.
h. Delinquent
Financial or Progress Reports Notification -
sent on the 1st of the month after a report
becomes delinquent to all Authorized Representatives,
Principle Investigators (only for delinquent
Progress Reports) and Business/Financial
Representatives (only for delinquent Financial
Reports) associated with the award.
i. Suspension
of Payment Notification -
sent to Authorized Representatives, Principle
Investigators, and Business/Financial
Representatives when NOAA has taken an enforcement
action to
suspend payment on an award or group
of awards for an organization.
j. Closed
Award Notification -
sent to all Authorized Representatives
and Business/FInancial Representatives for the
organization, and to the Principle Investigators
associated with the award, when NOAA
Grants Management closeout actions have been completed
on the award.
5. ASAP Enrollment Guidance
This link provides step-by-step
guidance for ASAP enrollment for new grantees.
Click here for the guidance document:
ASAP Enrollment and Certification
6. Grants Management Division 2010 Workshop Presentations
The following links are presentations from the 2010 Financial Assistance Workshop "GMD Connected - The New Decade":
2010 Workshop Overview Presentation
ARRA Presentation
Award Payment and Closeout Process
Award Review Process
Contract Versus Grant
DOC Ethics Presentation
NEPA Presentation for Recipients
OIG Audits
OIG Recognizing Fraud
Post-Award Presentation
Pre-Award BAA 2010 Presentation
7. Large File Guidance
This link provides information with regard to uploading large files as attachments into Grants Online.
Click here for the guidance document:
Large File Attachment Guidance
8. *** Grants Online-CBS Interface Training: ***
View the June 12th CBS Interface - Grantee Training Webinar on demand.
Download the accompanying document
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Use the toolbar buttons on the video player to:
- Adjust quality (Choose 720p for best quality)
- Adjust player size or set Full Screen
- Navigate between videos in the 5 part playlist
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9. Data Sharing Policy
This link provides guidance on NOAA's Data Sharing Policy for Grants and Cooperative Agreements:
Click here for the Data Sharing Policy document
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