Notarial Services

To better serve customers, all routine services in ACS are by appointment only.  Please click here to access the appointment calendar.

Consular officers perform services customarily provided by Notaries Public in the United States. Persons requiring such services should visit the consular section in person during regular office hours.  

In order to receive notarial services at the U.S. Embassy, you MUST confirm that you:

• Understand the document that you must sign;
• Know the locations in the document where you must sign in front of a notary. Please note that you might need to sign the document many times, but only those signatures that require a notary need to be signed at the time of your notarial appointment.

• Know the locations in the document where the notary must sign. 

If you are unprepared for your appointment you may be required to make a new appointment on a later date. American Citizen Services staff are not able to explain the document to you, nor are they able to tell you where to sign.

Notarial services may be provided for non- U.S. citizens only if the document to be notarized will be used in the United States.    

Hours of operation:

Monday, Tuesday, Thursday and Friday except American and Chinese holidays between the hours of 8:30am-12:00 noon and 2:00pm-4:00pm. On Wednesdays we are only open during the morning from 8:30am-12:00 noon.   

What we can do: 

• Acknowledgement
  An Acknowledgement of execution is used for legal agreements, deeds, powers of attorney, business documents, etc. for use in the United States.
• Affidavit
  An affidavit is one’s sworn statement. Please keep in mind the consular office assumes no responsibility for the truth or falsity of the representations that appear in the affidavit.
• Certificate of true copy:
  - Document issued by the U.S. Department of State: U.S. passports, Consular Report of Birth Abroad (CRBA), etc.
  Please bring the original document for verification.
  
  - ITIN (Individual Taxpayer Identification Number) for foreign national spouse or dependent: A certified true copy of a foreign passport for U.S. taxes purposes. The Embassy  is able to assist with certifying a true copy of the individual’s passport. The U.S. citizen’s dependent and/or spouse MUST come in person to the Embassy for us to certify their passport. Please bring your W7 tax form with you as it may be required for reference.
• Authentication 

What we CANNOT do:

• Service of process
  The American Citizen Services office is not authorized to serve legal documents in China under the Hague Convention. Detailed information on the service of process in China please visit the U.S. Department of State website at http://travel.state.gov/law/judicial/judicial_2513.html
• Signature guarantee
  U.S. banks or mutual fund companies often require signature guarantees. Unfortunately, we cannot legally perform a signature guarantee. Please check with your bank or stock company, here or in the U.S. for additional information.
• Perform notaries on documents written in a language other than English.

Required items at time of notarization 

• The documents to be notarized
• Identification such as passport, driver’s license, school ID, etc
• Witnesses, if required
• Fee USD 50 for each notarial

Acceptable payment
U.S. cash, equivalent RMB cash, traveler’s checks or credit cards (Visa, MasterCard, American Express, Diners Club, or Discover; in U.S. dollars only).

We DO NOT take personal checks. Please click here for some frequently used consular fees. 

How to Contact Us 
Tel: (010) 8531-4000
Fax: (010) 8531-3300
E-mail: BeijingACS@state.gov