Grants Management

Grant Linear Lifecycle

The grant process follows a linear lifecycle with four phases:

• Phase 1: Pre-award – Funding opportunity announcement and application review
• Phase 2: Award – Award decisions and announcements
• Phase 3: Post-award – Implementation, monitoring and reporting
• Phase 4: Closeout – Final reporting and reconcilation

In the post-award phase of the grant (after a grant award has been issued), SAMHSA will collaborate with recipients to help them manage and maintain proper oversight of their financial assistance.

Roles and Responsibilities

The roles and responsibilities of those helping you with your grant are as follows:

• Government Program Officer (GPO): GPOs are responsible for the programmatic and technical aspects of the grant. They work in partnership with grants management staff on post-award administration. This includes review of progress reports, participation in site visits, and other activities.
• Grants Management Specialist (GMS): The GMS oversees the day-to-day business and other non-programmatic aspects of your grant. These activities include, but are not limited to, evaluating applications for administrative content and compliance with statutes, regulations, and guidelines; negotiating grants; providing consultation and technical assistance to grantees; and administering grants after award.
• Grant Management Officer (GMO): GMOs are responsible for the business management aspects of grants and cooperative agreements, including review, negotiation, award, and administration. They’re also responsible for the interpretation of grants administration policies and provisions. GMOs are delegated the authority obligate SAMHSA to the expenditure of funds and permit changes to approved projects on behalf of SAMHSA.