System for Award Management User Guide
**This user guide currently focuses on the capabilities available in SAM
Phase 1, which combines the capabilities in the
System for Award Management User Guide
**This user guide currently focuses on the capabilities available in SAM
Phase 1, which combines the capabilities in the
The General Service Administration’s (GSA) Office of Governmentwide Policy is consolidating the governmentwide acquisition and award support systems into one new system—the System for Award Management (SAM). SAM is streamlining processes, eliminating the need to enter the same data multiple times, and consolidating hosting to make the process of doing business with the government more efficient.
Automation of the federal procurement and awards processes has evolved over time through development of systems to perform individual steps in the process. Paper-based systems and business processes were automated as the internet became widely available. These systems were adopted across the Federal Government and are now managed under one organization. The Integrated Acquisition Environment (IAE) manages these systems and their system capabilities have been organized around six key functional areas. See Table 1.1.
Table 1.1: IAE Functional Areas
| Functional Area |
Capabilities |
Legacy Systems |
|---|---|---|
Entity* Management |
Register/Update Entity core data Manage certifications / representations |
CCR/FedReg – Central Contractor Registration/Federal Agency Registration ORCA – Online Representations and Certifications Application |
Award Management |
Post solicitation and award data Maintain government-wide contract award data Manage government-wide subcontractor data |
FBO – Federal Business Opportunities FPDS-NG – Federal Procurement Data System-Next Generation eSRS/FSRS – Electronic Subcontracting Reporting System/FFATA Subaward Reporting System |
Wage Data |
Access wage determinations |
WDOL – Wage Determinations Online |
Performance Information |
Manage/maintain past performance information Manage exclusion list |
PPIRS/CPARS/FAPIIS – Past Performance Information Retrieval System EPLS – Excluded Parties List System |
Assistance Program Catalog |
Create/maintain assistance program catalog |
CFDA – Catalog of Federal Domestic Assistance |
Support |
Provide security/access control Provide reporting/communications support Provide internal controls |
*For the purposes of this capability area, Entity refers to prime contractors, organizations or individuals applying for assistance awards, those receiving loans, sole proprietors, corporations, partnerships, and any Federal Government agencies desiring to do business with the government.
SAM is changing the way you do business by merging nine legacy, siloed systems into one. This provides users one login and access to all the capabilities previously found in the legacy systems. SAM also consolidates data from these systems into a single database, eliminating data overlap while sharing the data across the award lifecycle.
SAM is currently being developed in phases. Phase 1, released in July 2012, includes the capabilities found previously in Central Contractor Registration (CCR)/Federal Agency Registration (FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Upcoming releases to SAM will include the capabilities found today in the electronic Subcontracting Reporting System (eSRS)/FFATA Subaward Reporting System (FSRS), the Catalog of Federal Domestic Assistance (CFDA), Federal Business Opportunities (FBO), Wage Determinations On Line (WDOL), Federal Procurement Data System (FPDS), and the combination of Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS) and the Federal Awardee Performance and Integrity Information System (FAPIIS).
SAM is used by anyone interested in the business of the Federal Government, including:
SAM includes information of various sensitivity levels. Public data is available to search and view without having to login or register for a SAM account. Information that was previously publicly available in the legacy systems has been moved to SAM—and will remain publicly available in SAM. Public users that want to save their searches or government users needing access to higher levels of sensitive data must register for a SAM user account. For more information on obtaining a SAM user account, see User Management.
SAM provides a standardized format across all web content pages making it easy to navigate and find information. There are several persistent areas in SAM.gov that can be found in the same location on every page of the system.
Figure 1.1: SAM Navigation
The Navigation Bar allows you to access different sections of SAM.
On most pages in SAM, you will find a Navigation Panel on the left side of the page and the SAM Content Sensitive Glossary on the right side of the page.
The Navigation Panel contains a list of links to help you navigate to different pages within that SAM tab. For example, if you are on the Help tab, the Navigation Panel allows you to navigate to FAQs, User Guides, Demonstration Videos, and Exclusions Information.
Figure 1.2: SAM Left Navigation Panel
A content sensitive glossary is provided on the right side of nearly every screen in SAM. This glossary contains definitions and other helpful information related to the data elements that are displayed on the current page. The glossary is provided to help you understand what information is being displayed and sometimes provides a link where you can find out more information.
Figure 1.3: Content Sensitive Glossary
In this section you can learn about the different types of accounts in SAM, how to create an account, and what you can do with a SAM account. You can also read about the permissions that you can have in SAM. Before reading on, note that on the website mandatory fields have been marked with an asterisk (*) to help you understand what data is required.
Anyone can create an account in SAM. An account provides you access to SAM functionality such as saving search queries, requesting roles or for Government employees, and requesting access to non-public information.
There are two types of SAM accounts: individual accounts and system accounts. In most cases, an individual account is probably what you need.
An individual account:
Just because you have an account does not mean you have the ability to create or edit records, to do those activities you must have roles. With an account, Federal Government employees can also request access to view sensitive data through search or extracts.
A system account:
The sections below focus on individual accounts. System accounts are discussed in more detail in Data Access in SAM.
When creating an individual account, there is only a minimal amount of information that you must enter. While you can provide additional information, you are only required to enter:
Username: This unique identifier will be permanently associated with your SAM account. Once chosen, it may not be changed. SAM account usernames may never be reused, so once an account with a particular username is created, no other account may ever use that username, even if the account with that username is deactivated. The username must be a minimum of six characters and has a maximum of fifty characters. Please note that you can enter the following four special characters as part of the username: @ . _ -
An individual account and therefore a username, can move with you when you leave an organization if you, or the organization you were originally associated with allows this (your access and roles will not transfer). It is for this reason that we recommend that you not use your email as your username. Your organization (particularly certain U.S. Federal Government entities) may impose certain guidelines regarding your selection of a username, such as the use of a prefix. Please refer to your internal processes to determine if this applies to you.
Password: Your password proves that you are who you say you are. Your user account password should never be shared with anyone else. Neither the SAM Help Desk nor the SAM Program Office will ever ask you for your password. If you should forget your individual account password, the system will allow you to reset it.
Passwords must be changed periodically. This change varies with the type of account you have (See Table 2.1).
Table 2.1: Account Password Expiration
| Account Type |
Password Expiration |
|---|---|
Individual Account |
180 days |
Individual Account (with Federal Government Roles) |
90 days |
Your password must contain, at a minimum:
Email address: A current, valid email address is required for each SAM account. This email address serves as a primary means of communicating with you for features such as notifications, alerts, and password resets. A given email address may only be associated with one username at a time. If you have more than one email address, you should use the one that is most closely associated with your job function. For example, if you are using SAM as a representative of a Federal Government agency, you should use the government-provided email address from that agency if possible. This will help easily identify you as a member of that agency, which can help when making requests and performing other functions requiring administrator involvement.
As part of your SAM account creation, you will be required to prove (“validate”) that you have access to the email address you used. During the registration process, a unique link (URL) is sent to your email account that you must click to activate your new SAM account. This validation ensures that you entered your email correctly and confirms that you are authorized to access that email account
If your email address changes for any reason, you should immediately update your SAM user profile. Failure to do so may prevent you from accessing your SAM account if you should ever forget your username or password.
To create a SAM user account, follow these steps:
There are several different states that your account (either individual or system) can be in. Depending on your account state, you may not be able to login to your account. Read below to find out more information on the different states.
The Active state is the normal state for your account. In this state, you can login to SAM and perform all necessary functions.
If your account is in the Pending Validation state, it means you have not validated your account’s email address. Your account will be in this state when you initially create your account or when you update your email address and will remain in this state until you validate your access to the email address. You will not be able to login until you validate your email address.
To return your account to the Active state, follow the suggestions below:
– First enter the current email address tied to your SAM account.
–Next, answer one of your security questions. NOTE: Answers to security questions are not case sensitive.
– After completing the first two steps, enter a new email address and click “Submit” to change your email address and send a validation email to your new email address. Click the link in the email and login when prompted to return your account to the Active state.
Your account becomes Locked when you enter bad credentials too many times. This can happen when you enter the wrong password ten times in a row, or if you fail to correctly answer your security questions three times in a row. You cannot login when your account is locked however your roles will not be affected. You cannot unlock your account. Only your entity’s administrator or the SAM Help Desk can do that. To send an unlock request, follow the steps below:
Your account can become Inactive either after an extensive period of user inactivity, or if you choose to manually inactivate the account. If you have roles, those roles will be removed, and SAM will notify your administrator(s). In order to prevent the account from becoming inactive, you should login to SAM at least once every 13 months (395 days). To reactivate your account, follow the steps below:
–First enter the current email address tied to your SAM account.
–Next, answer one of your security questions. NOTE: Answers to security questions are not case sensitive.
–After completing the first two steps, enter a new email address and click “Submit” to change your email address and send a reset password email to your new address. Click the link in the email and change your password to activate your account. Your new password must be different than your previous ten passwords used in SAM, and conform to the password requirements.
Only the SAM Help Desk can shut down or permanently deactivate your account. When this happens, you will be unable to login and will have to contact the SAM Help Desk to reactivate your account.
When your account is in the Password Expired state, your account’s password has expired. This occurs every 90 days for Federal Government users or every 180 days for non-Federal Government users. You will not be able to login when your account is in the Password Expired state. To activate your account, follow the steps below:
–First enter the current email address tied to your SAM account.
–After completing the first two steps, you can enter a new email address and click “Submit” to change your email address and send a reset password email to your new address. Click the link in the email and change your password to activate your account. Your new password must be different than your previous ten passwords and conform to the password requirements.
SAM has been designed to let you troubleshoot many of the issues you may face with your account without having to contact the SAM Help Desk. If you should encounter difficulty accessing your account, follow the process outlined below.
If you know your username but forget your password, you can reset your own password. Due to security requirements, only individual accounts can complete this password reset process. If you have a system account and have forgotten your password, contact the SAM Help Desk for assistance.
For individual accounts, follow the steps below if you have forgotten your password:
If you do not have access to that email account any more (for example, if you recently switched jobs), you can send the password reset link to a different email address after you have proven your identity. To do so:
If you have forgotten your username, follow these steps:
While many of SAM’s features are available to the general public without a SAM account, there are a number of benefits to creating an individual account. When you create an account, SAM considers you an Authenticated User. This means that you have an account but you do not have any roles yet. See below for the functionality you can access.
When you login to SAM, the first page that you see is your “My SAM” page. This is the centralized location for all the functionality you need access to in SAM. When you are logged into your account, you can always access this page by clicking the “My SAM” tab in the navigation bar.
Figure 2.8 is an example of a “My SAM” page for an individual user without any extra permissions.
Figure 2.8: “My SAM” Page
On the left side of the page are your navigation links. These give you access to the functionality you need to do your job. Each header contains a list of processes and pages. Click on a header to see the links underneath. As you acquire roles in SAM, you will gain access to additional links. The sections below will cover the links that individual accounts have access to on their “My SAM” page.
Under the “Manage My User Roles” header in the navigation panel, you can access the links for managing your roles in SAM. For more information, see Introduction to SAM Roles.
To create/edit an entity registration, select “Register/Update Entity”. For more information, see Entity Management Registration.
If you need to update any of your account information, click “Personal Information” underneath the “Account Settings” header on your “My SAM” page.
Figure 2.9: Personal Information
You can change any information in your user profile except your username. Click “Save” to confirm the changes. Certain changes require additional steps. See below for additional guidance.
To change your email address:
To change your password:
–At least eight characters total (but no more than fifteen characters are allowed)
– At least one number
– At least one letter
– At least one special character
If you know you will not use SAM in any capacity in the future or if you do not wish to maintain your SAM account, you may choose to deactivate your SAM account. When you do this, all roles that are associated with your account will be permanently removed, and your account will be placed in an inactive status. To do this:
All users have access to public data. If you need access to additional data not available to you presently, you can request access by completing a Data Access Request form. All requests for data must be approved by the SAM PMO. You can see your data access options underneath the “Data Access” header on your “My SAM” page. For more information, see Data Access.
With an individual account, you can save searches that you perform in SAM so that you can run them again in the future. To access your saved searches, on your “My SAM” page, select the “General” header and then click “My Saved Queries” on the navigation panel. For more information, see Search.
SAM is a roles based system. Roles allow you to access additional functionality in SAM and perform actions on behalf of an entity. Just because you have an account does not mean you can perform certain functions.
As you read this user guide (and navigate the site), keep in mind that the term entity is used generically to mean anything that you can have a role with and perform an action on behalf of in SAM. There are several types of entities in SAM; however, they are generally grouped into two categories: non-Federal Government and Federal Government.
Non-Federal Government entities in SAM include businesses, organizations, state governments, local governments, tribal governments, and foreign governments. For a non-Federal Government entity to exist in SAM, it must have an Entity Management registration (also referred to as an entity registration). An Entity Management Registration is the registration that makes you eligible for contracts or grants and Federal assistance. A non-Federal Government entity cannot make roles available to its employees without an Entity Management registration
Federal Government entities include Departments, Agencies, and Offices (and in the case of DoD, Major Commands and Sub-Commands). Collectively they are referred to as nodes on SAM’s Federal Government hierarchy. Only a limited amount of information (like name and address) is stored for entities (i.e. nodes) on the Federal Government hierarchy. A Federal Government entity can also have an Entity Management registration (also referred to as an entity registration) which makes it eligible for contracts, grants/Federal assistance, or Intra-Governmental Transactions (IGT). In such cases the Entity Management registration is tied to the entry on the hierarchy (i.e., the node) and is considered supplemental information. For example, a bureau under the Department of the Interior has a place (i.e., a node) on the Federal Government hierarchy, if that bureau also was able to bid on contracts, then that registration information would be appended onto the hierarchy entry.
Both Federal Government and non-Federal Government entities have an organizational hierarchy. Depending on your role, you may be able to perform actions on behalf of children entities in your organization’s hierarchy. For instance if you are assigned an administrator role at the highest level entity in your hierarchy, you can assign roles at any lower level entities in the hierarchy.
SAM contains its own Federal Government hierarchy with seven levels:
For non-Federal Government entities, SAM constructs hierarchies based on Dun and Bradsteet’s organizational hierarchies.
Depending on which roles you have, you can:
You can have multiple roles in SAM and you can also have roles with multiple entities. However as a general rule, you cannot have roles with both Federal Government entities and non-Federal Government entities.
As a Federal Government user of SAM, you can request or be invited to receive one or more roles in the system (your agency may have policies regarding how you should receive these roles so check with your agency). These roles allow you to take specific actions in SAM or have access to specific capabilities. You can have more than one role within your entity or more than one role for separate entities.
Table 2.2: Federal Government Roles
| Role |
Permissions |
|---|---|
Agency Exclusion Representative |
Formerly “Debar User” in EPLS Can create/edit/delete exclusion records This role cannot assign roles to users |
Agency Administrator – Exclusions |
Can create/edit/delete exclusion records Can assign others to be Agency Administrator for Exclusions Can assign the Agency Exclusion Representative role, if they choose to do so, to create exclusion records. |
Office Registration Representative |
Formerly “Registrant” in FedReg or “Maintainer” in CCR Can create/edit an Entity Management registration such as IGT registration, contract registration, or grants and federal assistance registration. This role cannot assign roles to users |
Agency Administrator – Entity Management |
Formerly “ARO” in FedReg or “Administrator” in CCR Primary responsibility is to create/edit/delete Entity Management registrations (such as IGT registrations) for your agency AND assign other users (known as Office Registration Representatives) to create/edit those records.. Can also assign other Agency Administrators for Entity Management |
Agency Hierarchy Maintainer |
Can request to create/edit/move Offices on the Federal Hierarchy |
Agency Roles Administrator |
Can assign any Federal Government role CANNOT create an Entity Management registration, an Exclusion record, nor an Office on the Federal Hierarchy. |
In addition to these specific permissions outlined in Table 2.2, all Federal Government users who have roles have access to Entity Management – FOUO data in search. This gives you access to data such as an entity’s Taxpayer Identification Number as well as to entities that have opted out of public search and those that are registered for only Intra-Governmental Transactions (IGTs).
Before we define each role please note that each agency will determine its own set up, whether or not they need all the roles outlined below, and how best to dole those roles out to individuals within their agency. At a minimum an Agency Roles Administrator, Agency Hierarchy Maintainer, Agency Administrator for Entity Management, and an Agency Administrator for Exclusions must exist for each department/agency. One user can have all these roles or they can be assigned to multiple users.
As the Agency Exclusions Representative, you are responsible for creating and maintaining exclusions (including debarments and suspensions) in SAM. As a general rule, users with this role serve as Suspension and Debarment Officials (per the FAR) or their designated representatives, and require formal training and/or designation to perform these responsibilities. You can:
You can request this role, or an administrator can assign it to you. Please check your agency policies.
This role can be assigned by the Agency Roles Administrator or the Agency Administrator – Exclusions.
As the Agency Administrator-Exclusions, you can access all of the functionality that your entity’s users (Agency Exclusion Representative) can access and you can also manage users. As an Agency Administrator - Exclusions user, you can:
You can request this role, or an administrator can assign it you. Please check your agency policies.
This role can be assigned by the Agency Roles Administrator or another Agency Administrator – Exclusions.
What’s the difference between an Agency Exclusions Representative and an Agency Administrator – Exclusions? The administrator can assign further roles such as the Agency Exclusions Representative role or other Agency Administrators – Exclusions.
You do not need to assign an Agency Exclusions Representative or other Agency Administrators – Exclusions if you do not wish to do so.
As the Office Registration Representative, you are responsible for managing the SAM Entity Management registration for a U.S. Federal Government entity. You can:
You are not responsible for creating the entity in the Federal Government hierarchy; however you are responsible for managing the information in the Entity Management registration if you wish to enter into IGTs or bid on contracts/grants.
You can request this role, or an administrator can assign it to you. Please check your agency policies.
This role can be assigned by the Agency Roles Administrator or the Agency Administrator – Entity Management.
As the Agency Administrator – Entity Management, you can access all of the functionality that your entity’s users (Office Registration Representative) can access and you can also manage users. As an Agency Administrator – Entity Management user, your primary responsibility is to create/edit/delete Entity Management Registration for your agency AND assign other users (known as Office Registration Representatives) to create/edit those records. You can:
You are not responsible for creating the entity in the Federal Government hierarchy; however you are responsible for managing the information in the Entity Management registration if you wish to enter into IGTs or bid on contracts/grants.
What’s the difference between an Office Registration Representative and an Agency Administrator – Entity Management? The administrator can assign further roles such as the Office Registration Representative role or other Agency Administrators – Entity Management.
You do not need to assign an Office Registration Representative or other Agency Administrators – Entity Management if you do not wish to do so.
You can request this role, or an administrator can assign it to you. Please check your agency policies.
This role can be assigned by the Agency Roles Administrator or the Agency Administrator – Entity Management.
SAM contains a comprehensive U.S. Federal Government hierarchy. As the Agency Hierarchy Maintainer, you are responsible for ensuring its accuracy for your agency. You can submit requests to the Help Desk to complete the following actions:
You can request this role, or an administrator can assign it to you. Please check your agency policies.
This role can be assigned by the Agency Roles Administrator.
As the Agency Roles Administrator, your primary responsibility is to manage users in your department/agency. You can:
You cannot request this role. This role can only be assigned by another Agency Roles Administrator.
Below are the roles that are available with non-Federal Government entities. While the bulk of the non-Federal Government entity roles are assigned to businesses or organizations, they are also relevant to state and local governments, tribal governments, and foreign governments who wish to be eligible for contracts and/or grants with the U.S. Federal Government.
As the Entity Registration Viewer, you can:
You can request this role, or your Entity Administrator can assign it to you. Please check your organization’s policies.
As the Entity Registration Representative, you can access all the functionality that an Entity Registration Viewer can access, as well as additional functionality. You can:
You can request this role, or your Entity Administrator can assign it to you. Please check your organization’s policies.
As the Services Contract Inventory (SCI) Reporter, you are primarily responsible for maintaining your entity’s services contracts inventory data for the purpose of annual roll-up reporting requirements. You can:
You can request this role, or your Entity Administrator can assign it to you. Please check your organization’s policies. . NOTE: This SCI functionality will not be available in SAM until fall 2012.
As the Entity Administrator, you can access all of the functionality that your entity’s users (Entity Registration Representative, SCI Reporter, and Entity Registration Viewer) can access and you can also manage users. You can:
You can request this role, or your Entity Administrator can assign it to you. Please check your organization’s policies.
Since an Entity Administrator can access the functionality of all its users, you do not need to assign the other roles for your entity if you so wish.
NOTE: The first user to register a non-Federal Government entity in SAM is automatically assigned the Entity Administrator role.
With an individual account, you have the ability to manage your own roles. Although you cannot grant yourself roles in the system without an administrator’s approval, you can:
In SAM, you have the ability to migrate your legacy roles to your new SAM account. This will give you the same access in SAM that you had in the legacy system. For example, if you were a Maintenance User in CCR for DUNS 123456789, you could migrate that role over to SAM for that entity. See Table 2.3 for the mapping of the legacy system roles to SAM roles.
Table 2.3: Legacy Roles Mapping
| Legacy Roles* |
SAM Roles |
|---|---|
CCR Administrator |
Entity Administrator |
CCR Maintenance User |
Entity Registration Representative |
CCR View Only User |
Entity Registration Viewer |
FedReg Registrant |
Office Registration Representative |
FedReg Agency Registration Official (ARO) |
Agency Administrators–Entity Management |
EPLS Debar User |
Agency Exclusions Representative |
*NOTE: You cannot migrate ORCA accounts since ORCA accounts were not tied to individual users. Your ORCA information however has been brought over. SAM has combined the ORCA permissions with CCR permissions into the new SAM “Entity Registration Representative” role. Migrate your CCR account(s) first.
To complete the migration process:
Figure 2.12: Begin Account Migration
Figure 2.13: Select Legacy System
If a match was found, you can either migrate the matched account or you can enter the email address of a different legacy account. Select “Next” to continue.
If no match was found, you must enter the email address of the legacy account that you want to migrate as shown in Figure 2.14. Select “Next” to continue.
Figure 2.14: Matching Legacy Email Address Not Found
– If your legacy account has the same email address as your SAM account, the roles are immediately activated in your account. You have now completed the account migration process. Log out of SAM and log back in to fully activate your roles.
– If your legacy account email address differs from your SAM account email address, SAM sends a validation email to the email address listed in your legacy account. Click the link in the email and log back into SAM using your SAM credentials to complete the migration process. The roles associated with that legacy account are now active for your SAM account.
Figure 2.15: Viewing Migrated Accounts Link
This section covers how you can request roles with an entity that you do not currently have roles with. If you already have roles with an entity but you want to request additional roles see Managing Roles with an Existing Entity.
Each entity has its own internal rules regarding how roles are assigned. Some entities may want an administrator to invite you to join instead of you requesting roles. Check with your organization to determine if you should request a role.
To request a role in SAM with an entity:
The sections below outline the different request steps you take if you want to join a Federal Government entity or a non-Federal Government entity.
– If you cannot find the entity, select “Request New Entity for the Federal Hierarchy” to request that an entity be added to the hierarchy. For more information, see Requesting an Entity.
Figure 2.16: Select Entity from Federal Hierarchy
When you select “Join This Entity,” SAM performs checks to verify that you can request roles with the entity. You cannot request roles with this entity if:
If you can request a role with this entity, SAM displays the roles that you can request.
NOTE: Roles are grouped hierarchically, which means that certain roles with more authority (the parent role) will automatically include the rights of other roles (children roles) with lesser authority. Click the “+” to see all the roles underneath that role.
Figure 2.17: Selecting User Roles
An administrator can now approve or reject your request. You will receive an email notifying you of the administrator’s decision.
– Data Universal Numbering System (DUNS) is a unique 9-digit number that is administered by Dun and Bradstreet (D&B) and is a required data element for all registrants in SAM.
Figure 2.18: Searching for an Entity by DUNS or Name
Figure 2.19: Non-Federal Entity Selection
When you click “Next,” SAM checks to ensure that you can request roles with that entity. You may not send a role request to join a new entity if:
If you can request a role with this entity, SAM displays the roles that you can request.
NOTE: Roles are grouped hierarchically, which means that certain roles with more authority (the parent role) will automatically include the rights of other roles (children roles) with lesser authority. Click the “+” to see all the roles underneath that role.
Figure 2.20: Selecting User Roles
An administrator can now approve or reject your request. You will receive an email notifying you of the administrator’s decision.
Once you have a role with an entity, you can request additional roles or remove your roles from the entity.
Figure 2.21: My Roles
– “Approved” – Roles that you currently have.
– “Pending” – Roles that you have requested but have not yet been approved by an administrator.
– “Inherited” – If you were granted a role that had a series of sublevel roles automatically associated with it, you will see these roles listed as “Inherited.” You will often see this if you have an administrator role.
Figure 2.22: Roles with Current Entity
In certain cases, you may wish to disassociate from an entity (i.e. remove all your roles from an entity). You may want to do this if you no longer work for an entity. Before doing this, check with your entity administrator to confirm your entity’s role management process.
On the “Confirmation” page, the system displays your current email address and gives you the option of changing it.
You can also gain roles in SAM by accepting invitations from administrators. To act on an invitation:
Figure 2.23: Manage My User Roles - Invitations
Here you will see a list of all your invitations.
It is possible for an administrator to invite you to join an entity even if you do not have a SAM account. Follow these steps to create a SAM account and accept the roles:
Figure 2.24: Invitation to SAM Email
.
– You must use the email address to which the invite was sent.
– You do not need to validate your email address since you have already validated your email address by clicking the link in the original invitation email.
– Once you create your account, you automatically have access to the invited roles.
The Entity Management functional area of SAM, formerly Central Contractor Registration (CCR), Online Representations and Certifications (ORCA), and Federal Agency Registration (FedReg), is the primary database for the U.S. Federal Government to manage information on potential government business partners or federal financial assistance recipients.
If you have previously registered your entity in CCR, ORCA, or FedReg all of your entity’s information has been brought into SAM. To access your entity’s registration you will need to migrate your legacy account. Step by step instructions on this process are provided in Migrating a Legacy Account to SAM.
The term Entity may refer to prime contractors, organizations, financial assistance recipients, loan recipients, sole proprietors, corporations, partnerships, and any Federal Government agencies desiring to do business with the government. Whether applying for assistance awards, contracts, or other business opportunities, all entities are considered registrants. Registrants are required to complete a one-time registration. This registration must be re-certified annually.
You must register if:
NOTE: Registration does not guarantee business with the Federal Government.
Before reading on, note that on the website mandatory fields have been marked with an asterisk (*) to help you enter information into the correct fields.
To register a new entity in SAM you must have an individual SAM account. To set up an individual SAM account, click the “Create an Account” link from the upper right corner of the SAM homepage and follow the prompts. For more information, see Creating an Account in SAM. If you already have a SAM account follow these steps to begin the Entity Management registration process:
Figure 3.1: Register a New Entity
.
You are taken to the Entity Management Registration Overview page. This page details the information you need to register an entity. Take the time to read this page and gather the information you need ahead of time, paying close attention to the Core Data.
Knowing the following pieces of information will speed up the registration process:
The process you are going to follow to complete your Entity Management registration depends on why you are registering in SAM. The system will help you determine your purpose of registration by asking you the following questions:
– Business or Organization
– US Federal Government*
– US State Government
– US Local Government
– Tribal Government
– Foreign Government
* This choice will only be available to users who already have roles with a U.S. Federal Government entity prior to beginning their registration. See SAM Roles and Administrator for additional information about the administrator role and capabilities.
–Select “Yes” or “No”
– If you select “Yes” the next question will automatically be answered for you as “Yes” because you will need to complete the same mandatory information for both the ‘contracts’ and ‘federal assistance’ sections.
– Select “Yes” or “No”
– If you have said “Yes” to the previous question this question will be automatically answered for you as “Yes” because you will by default be required to complete all the mandatory information for this section.
– U.S. Federal Government entities should select “Yes” or “No”
– If you did not select US Federal Government as your answer to the ‘Type of Entity’ question at the beginning, this question will be answered for you as “Not Applicable.”
Figure 3.2: Determine Purpose of Registration
Your response to the questions displayed in the "Determine your Purpose of Registration" page determine what sections of the application are required to be completed for your registration.
Figure 3.3: Confirm Purpose of Registration
Before you continue your Entity Management registration, here is some general information about the registration process:
This section describes the process of registering an entity for the purpose of being eligible for Federal Assistance. “Federal Assistance” for purposes of this User Guide stands for Federal Financial Assistance. A grant, cooperative agreement, or loan recipient, for example, are considered Federal Financial Assistance recipients.
To register an entity for “Federal Assistance Awards Only,” complete the following sections:
The navigation panel on the left side of the screen will display your progress through these sections.
The first step to register a new entity is to enter core details on your entity. Core Data includes, but is not limited to, an entity’s Data Universal Numbering System (DUNS) number, name, address, Commercial and Government Entity (CAGE) or NATO Commercial and Government Entity (NCAGE) code, Taxpayer Identification Number (TIN), general information, financial information, and details about any proceedings the entity may currently be involved in. Core Data is mandatory for all registration types. Once you have completed your Core Data, your entity’s information will be displayed in the SAM Public Search. Sensitive data, such as financial information will not ever be displayed, however, if you do not wish to allow the public to search for and view your record, you may “opt-out” of public display. For more information, see Information Opt Out.
Some federal government agencies have the authority to apply for federal financial assistance opportunities. If you are registering a Federal Government entity for Federal Assistance, the entity must already exist on the SAM Federal Government hierarchy before you can continue. When an entity is placed on the Federal Government hierarchy, this is called a node. The term node indicates that the entity is defined, it exists on the hierarchy, and there is basic information entered for the entity such as name and address. Although an agency’s SAM entity registration for federal assistance will expire if not renewed annually, the node entry itself on the hierarchy never expires. If the entity is not present on the hierarchy you need to request it be added. For more information, see Hierarchy.
The first page is the DUNS information page. The DUNS number is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B). If you need a DUNS number, one will be provided to you, free of charge. Call D&B at 1-866-705-5711 or access their website at http://fedgov.dnb.com/webform. International registrants may also contact SAMhelp@dnb.com. You do NOT have to pay for a DUNS number if you utilize these websites and phone numbers. It will take 1-2 (2-5 for foreign registrant) business days for a new D&B number to become active and available for your SAM registration.
On the DUNS information page:
Figure 3.4: Enter DUNS Information
Once the information you provided has been verified by D&B, you will receive a “side-by-side” screen showing the details you entered compared with the details returned from D&B.
Figure 3.5: Verify DUNS Information
After you entered your DUNS information and passed validation, you can enter the business information for your entity. See Figure 3.5.
Figure 3.6: Business Information Part 1
– Employee Identification Number (EIN)
– Social Security Number (SSN). This should be entered by sole proprietors only if they do not have an EIN.
Figure 3.6: Business Information Part 2
This consent screen allows SAM to validate your TIN with the Internal Revenue Service. This is a requirement before your registration can be activated if you are located in the United States or if you pay employees within the United States.
If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a TIN to the IRS. If you did not provide a TIN, you will not see this page during the registration process and should proceed to the NCAGE section.
If you are located in the United States, or if you pay employees within the U.S., complete the TIN consent form by entering the following:
Figure 3.7: IRS Consent Form Part 1
Figure 3.7: IRS Consent Form Part 2
If the data is correct, click “Save and Continue.”
You will now be on the “CAGE Code” page. The Commercial and Government Entity (CAGE) code is a five-character ID number which is assigned to entities located in the United States by the Defense Logistics Agency’s (DLA’s) Logistics Information Service, under North Atlantic Treaty Organization (NATO) procedures, and used within the Federal Government. All U.S. entities must pass a CAGE code validation process. If you are a foreign registrant, see NCAGE.
– If you are not sure whether or not you have a cage code, click the “Search CAGE Code” link (http://www.dlis.dla.mil/BINCS/begin_search.aspx) to check
If you are a foreign entity, you are required to enter a NATO Commercial and Governmental Entity (NCAGE) code. You must obtain this code prior to registration.
Entities located in countries that are a member of NATO or are a sponsored Non-NATO (Tier 2) nation must contact their local country’s codification bureau to request an NCAGE code be assigned. These countries include:
|
Australia |
Austria |
Belgium |
Bulgaria |
Brazil |
Canada |
Croatia |
Czech Republic |
Denmark |
Estonia |
Finland |
France |
Germany |
Greece |
Hungary |
Italy |
Republic of Korea |
Latvia |
Lithuania |
Malaysia |
Netherlands |
New Zealand |
Norway |
Poland |
Portugal |
Romania |
Russian Federation |
Singapore |
Slovakia |
Slovenia |
Spain |
Turkey |
United Kingdom |
|
|
Points of contact, addresses and other contact information for the codification bureaus for the listed countries can be found at http://www.logisticsinformationservice.dla.mil/nato_poc.asp. Entities located in these countries (with the exception of France and the United Kingdom) may also use the on-line NATO Form AC/135 at http://www.dlis.dla.mil/Forms/Form_AC135.asp. Direct web links for France and United Kingdom requests are provided at http://www.dlis.dla.mil/Forms/Form_AC135.asp as well.
Entities located in countries that are not listed above, can request an NCAGE code be established from the NATO Support Agency (NSPA) (formerly known as the NATO Maintenance and Supply Agency (NAMSA)) going to this site: https://eportal.nspa.nato.int/public/default_eportal.aspx.
More information on obtaining an NCAGE code, how to see if you have an NCAGE, and who to contact if you are having trouble obtaining an NCAGE can be found at: http://www.dlis.dla.mil/Forms/Form_AC135.asp.
Please note that if you have been assigned an NCAGE code just prior to registering in SAM, your activation in SAM may be delayed while it is verified.
Figure 3.9: NCAGE Code
Complete General Information about your entity. General Information includes the types of business that may be applicable to your entity, and any socio-economic categories for which your entity qualifies. A Content Glossary is located to the right of the page that provides details about each data element. See Figure 3.10 for an example of the General Information page.
– If you selected U.S. Federal, U.S. State, U.S. Local, Tribal or Foreign Government entity then proceed to the steps located below at 3.3.1.7.3.
– Community Development Corporation
– Educational Institution. If you select Educational Institution these additional options will appear:
Historically Black College or University (HCBU)
Hispanic Servicing Institution
State Controlled Institution of Higher Learning
– Alaskan Native Corporation Owned Firm
– Indian Tribe (Federally Recognized)
Figure 3.10: General Information for Business or Organization Part 1
– Small Agricultural Cooperative
– If none of these options applies to your entity, select “Not Applicable”
– Corporate Entity, Not Tax Exempt (Firm pays U.S. Federal Income Taxes or U.S. Possession Income Taxes
– Corporate Entity, Tax Exempt (Firm does not pay U.S. Federal Income Taxes nor U.S. Possession Income Taxes)
– Partnership or Limited Liability Partnership
– Other
– Joint Venture Women-Owned Small Business
– Economically Disadvantaged Joint Venture Women-Owned Small Business
– Minority Owned Business (If selected, one sub-group is required)
Subcontinent Asian (Asian-Indian) American Owned
Other than one of the proceeding
NOTE: Ability One Status (formerly JWOD), Small Business Administration (SBA) Certified 8A, and SBA Certified 8A Joint Venture will be applied to a record automatically if they are applicable. For questions about your status as an 8A or 8A Joint Venture please contact the Small Business Administration (SBA) at 1-800-827-5722. For more information on how to apply to one of these certification programs, visit the SBA's "Small Business Certifications & Audiences" webpage. (http://www.sba.gov/category/navigation-structure/contracting/working-with-government/small-business-certifications-audi)
Figure 3.10: General Information for Business or Organization Part 2
– Federal Agency
– Federally Funded Research and Development Corporation
– City
– County
– Inter-Municipal
– Local Government Owned
– Municipality
– School District
– Township
– House Authority Public/Tribal
– Community Development Corporation
– Educational Institution. If you select Educational Institution, these additional options will appear:
Historically Black College or University (HCBU)
Hispanic Servicing Institution
State Controlled Institution of Higher Learning
On the Financial Information page, you will enter the information necessary for the government to pay you for any goods or services you provide. If you do not have the information necessary to complete this page, contact your bank or financial institution. If you are a non-U.S. registrant doing business outside the U.S. then Electronic Funds Transfer (EFT) information is not mandatory.
– If you are a foreign registrant with a U.S. bank account, you may provide your EFT.
– If you are a foreign registrant without a U.S. bank account, you will receive a check via mail rather than via direct deposit and therefore do not need to supply this information.
– Phone (U.S. or Non-U.S.)
– Fax
Figure 3.11: Financial Information
In the Executive Compensation section, you are asked to provide information which supports the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended, reporting requirements. You may also refer to Public Law 110-252 dated June 30, 2008, Chapter 2, and Section 6202.
– Name- You must provide your top 5 executive compensated employees’ names. "Executive," means officers, managing partners, or any other employees in management positions.
– Title
– Total Compensation value- "Total compensation" means the cash and non-cash dollar value earned by the executive during the entity's preceding completed fiscal year. For more information on complete listing please review here.
The salary and compensation information you provide will not be publicly viewable in SAM, however, it will be made public in accordance FFATA. This Act requires that this information be supplied to the public (via usaspending.gov) in relation to federal awards (including federal contracts, federal financial assistance and expenditures) you receive, if applicable.
Figure 3.12: Executive Compensation
.
You may be required to provide proceedings data about your entity. You must answer up to three (3) qualifying questions to determine if this information is required. The questions you will be asked are displayed in Figure 3.13.
Figure 3.13: Proceedings Questions
If you answer “Yes” to all of the questions, you must provide the following detailed information about each current proceeding against your entity:
Proceedings Information entered on or after April 15, 2011 is available to the public through the Federal Awardee Performance and Integrity Information System (FAPIIS) in accordance with the passing of the Supplemental Appropriations Act of 2010 (Section 3010 of Pub. L. 111-112).
NOTE to Federal Contractors: If you are a federal contractor, and your contract contains the clause 52.209-8 (Version dated April 2010) then do not post information on or after April 15, 2011; answer No to the first question. If you have a contract containing the clause 52.209-8 (version dated APR 2010) then you need to contact your Contracting Officer to get that clause updated via a modification.
Registrants were allowed to opt-out of public display of their record within SAM. Opting out may result in a reduction in Federal Government business opportunities, and subcontractors who choose this option will not be visible to prime contractors. Entities that have opted out will be removed only from the SAM public search, but will still be visible to users with For Official Use Only data access and will be provided in accordance with Freedom of Information Act (FOIA) requests. Please note that your banking information is treated as sensitive data and will not be displayed to the public regardless of your selection.
If you do not wish to allow the public to search and view your record:
NOTE: If you are an SBA certified 8A firm, 8A Joint Venture or HUBZone (or applying for one of these certifications) you should not Opt Out of the public search.
Before your entity registration is complete, you will be asked to provide Mandatory POCs and Optional POCs. The POCs you will be asked to provide have been determined based on the answers you provided throughout the registration process. All Mandatory POCs must be completed before the registration may be submitted for certification.
Below (Table 3.1) is a list of the POC types that federal assistance registrants will see. See the glossary for more information on each POC type.
Table 3.1: Federal Assistance Points of Contact
| POC Name |
Mandatory? |
Mandatory Data Elements |
|---|---|---|
Accounts Receivable POC |
Mandatory |
First Name, Last Name, Email, Phone, and Fax (US Only) |
Electronic Business POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Electronic Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Party Performing Certification POC |
Mandatory if you have used a 3rd party certifier for a small business certification. |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Proceedings POC |
Mandatory if you have entered proceedings details. |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Proceedings Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Sole Proprietorship POC |
Mandatory if Sole Proprietor has been selected as a business type. |
First Name, Last Name, Email, Phone, and Fax (US Only) |
All mandatory data elements must be completed to submit your registration. If you have done this successfully, you will see a green check mark next to each section in the navigation panel on the left side of the screen. Review your registration record in its entirety.
Your entity’s registration will NOT be considered active until the following actions take place:
You will receive a confirmation email once the registration is activated. At that time, you will be eligible for Federal Financial Assistance from the U.S. Federal Government.
This section describes the process of registering an entity for the purpose of being eligible for Federal Contracts. By virtue of indicating you are interested in Federal contracts you will also be completing the same screens that someone who is interested in financial federal assistance has to complete. You will see on the screen that your purpose of registration will display as “All Award types”
In order to register and entity for “All Awards” the following sections must be completed:
The navigation panel on the left side of the screen will display your progress through these sections.
The first step to register a new entity is to enter core details on your entity. Core Data includes, but is not limited to, an entity’s Data Universal Numbering System (DUNS) number, name, address, Commercial and Government Entity (CAGE) or NATO Commercial and Government Entity (NCAGE) code, Taxpayer Identification Number (TIN), general information, financial information, and details about any proceedings the entity may currently be involved in. Core Data is mandatory for all registration types. Once you have completed your Core Data, your entity’s information will be displayed in the SAM Public Search. Sensitive data, such as financial information will not ever be displayed, however, if you do not wish to allow the public to search for and view your record, you may “opt-out” of public display. For more information, see Information Opt Out.
If you are registering a Federal Government entity for All Awards, the entity must exist as a node on the SAM Federal Government hierarchy before you can continue. When an entity is placed on the Federal Government hierarchy, this is called a node. The term node indicates that the entity is defined, it exists on the hierarchy, and there is basic information entered for the entity such as name and address. Although an agency’s SAM entity registration will expire if not renewed annually, the node entry itself on the hierarchy never expires. If the entity is not present on the hierarchy you need to request it to be added. For more information, see Hierarchy.
The first page is the DUNS information page. The DUNS number is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B). If you need a DUNS number, one will be provided to you, free of charge. Call D&B at 1-866-705-5711 or access their website at http://fedgov.dnb.com/webform. International registrants may also contact SAMhelp@dnb.com. You do NOT have to pay for a DUNS number if you utilize these websites and phone numbers. It will take 1-2 business days (2-5 days if you are a foreign registrant) for a new D&B number to become active and available for your SAM registration.
On the DUNS information page:
Figure 3.14: Enter DUNS Information
Once the information you provided has been verified by D&B, you will receive a “side-by-side” screen showing the details you entered compared with the details returned from D&B.
Figure 3.15: Verify DUNS Information
After you entered your DUNS information and passed validation, you can enter the business information for your entity. See Figure 3.16.
Figure 3.16: Business Information Part 1
– Employee Identification Number (EIN)
– Social Security Number (SSN). This should be entered by sole proprietors only if they do not have an EIN.
Figure 3.16: Business Information Part 2
.
This consent screen allows SAM to validate your TIN with the Internal Revenue Service. This is a requirement before your registration can be activated if you are located in the United States or if you pay employees within the United States.
If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a TIN to the IRS. If you did not provide a TIN, you will not see this page during the registration process and should proceed to the NCAGE section.
If you are located in the United States, or if you pay employees within the U.S., complete the TIN consent form by entering the following:
Figure 3.17: IRS Consent Form Part 1
If the data is correct, click “Save and Continue.”
Figure 3.17: IRS Consent Form Part 2
You will now be on the “CAGE Code” page. The Commercial and Government Entity (CAGE) code is a five-character ID number which is assigned to entities located in the United States by the Defense Logistics Agency’s (DLA’s) Logistics Information Service , under North Atlantic Treaty Organization (NATO) procedures, and used within the Federal Government. All U.S. entities must pass a CAGE code validation process. If you are a foreign registrant, see NCAGE.
– If you are not sure whether or not you have a cage code, click the “Search CAGE Code” link to check. (http://www.dlis.dla.mil/BINCS/begin_search.aspx) to check
Figure 3.18: CAGE Code
If you are a foreign entity, you are required to enter a NATO Commercial and Governmental Entity (NCAGE) code. You must obtain this code prior to registration.
Entities located in countries that are a member of NATO or are a sponsored Non-NATO (Tier 2) nation must contact their local country’s codification bureau to request an NCAGE code be assigned. These countries include:
Albania |
Australia |
Austria |
Belgium |
Bulgaria |
Brazil |
Canada |
Croatia |
Czech Republic |
Denmark |
Estonia |
Finland |
France |
Germany |
Greece |
Hungary |
Italy |
Republic of Korea |
Latvia |
Lithuania |
Malaysia |
Netherlands |
New Zealand |
Norway |
Poland |
Portugal |
Romania |
Russian Federation |
Singapore |
Slovakia |
Slovenia |
Spain |
Turkey |
United Kingdom |
|
|
Points of contact, addresses and other contact information for the codification bureaus for the listed countries can be found at http://www.logisticsinformationservice.dla.mil/nato_poc.asp. Entities located in these countries (with the exception of France and the United Kingdom) may also use the on-line NATO Form AC/135 at http://www.dlis.dla.mil/Forms/Form_AC135.asp. Direct web links for France and United Kingdom requests are provided at http://www.dlis.dla.mil/Forms/Form_AC135.asp as well.
Entities located in countries that are not listed above, can request an NCAGE code be established from the NATO Support Agency (NSPA) (formerly known as the NATO Maintenance and Supply Agency (NAMSA)) by going to this site: https://eportal.nspa.nato.int/public/default_eportal.aspx.
More information on obtaining an NCAGE code, how to see if you have an NCAGE, and who to contact if you are having trouble obtaining an NCAGE can be found at: http://www.dlis.dla.mil/Forms/Form_AC135.asp.
Please note that if you have been assigned an NCAGE code just prior to registering in SAM, your activation in SAM may be delayed while it is verified.
Figure 3.19: NCAGE Code
Complete General Information about your entity. General Information includes the types of business that may be applicable and any socio-economic categories for which your entity qualifies. A Content Glossary is located to the right of the page that provides details about each data element.
– If you are a Business or Organization follow the steps at 3.4.1.7.2 below.
– If you are not, follow the U.S. Federal, U.S. State, U.S. Local, Tribal or Foreign Government Entity instruction below at 3.4.1.7.3.
– Community Development Corporation
– Educational Institution. If you select Educational Institution these additional options will appear:
Historically Black College or University (HCBU)
Hispanic Servicing Institution
State Controlled Institution of Higher Learning
– Alaskan Native Corporation Owned Firm
– Indian Tribe (Federally Recognized)
Figure 3.20: General Information for Business or Organization Part 1
– Small Agricultural Cooperative
– If none of these options applies to your entity, select “Not Applicable”
– Corporate Entity, Not Tax Exempt (Firm pays U.S. Federal Income Taxes or U.S. Possession Income Taxes
– Corporate Entity, Tax Exempt (Firm does not pay U.S. Federal Income Taxes nor U.S. Possession Income Taxes)
– Partnership or Limited Liability Partnership
– Other
– Joint Venture Women-Owned Small Business
– Economically Disadvantaged Joint Venture Women-Owned Small Business
– Minority Owned Business (If selected, one sub-group is required)
Subcontinent Asian (Asian-Indian) American Owned
Other than one of the proceeding
Figure 3.20: General Information for Business or Organization Part 2
NOTE: Ability One Status (formerly JWOD), Small Business Administration (SBA) Certified 8A, and SBA Certified 8A Joint Venture will be applied to a record automatically if they are applicable. For questions about your status as an 8A or 8A Joint Venture please contact the Small Business Administration (SBA) at 1-800-827-5722. For more information on how to apply to one of these certification programs, visit the SBA's "Small Business Certifications & Audiences" webpage. (http://www.sba.gov/category/navigation-structure/contracting/working-with-government/small-business-certifications-audi)
– Federal Agency
– Federally Funded Research and Development Corporation
– City
– County
– Inter-Municipal
– Local Government Owned
– Municipality
– School District
– Township
– Community Development Corporation
– Educational Institution. If you select Educational Institution, these additional options will appear:
Historically Black College or University (HCBU)
Hispanic Servicing Institution
State Controlled Institution of Higher Learning
On the Financial Information page, you will enter the information necessary for the government to pay you for any goods or services you provide. If you do not have the information necessary to complete this page, contact your bank or financial institution. If you are a non-U.S. registrant doing business outside the U.S. then Electronic Funds Transfer (EFT) information is not mandatory.
– If you are a foreign registrant with a U.S. bank account, you may provide your EFT.
– If you are a foreign registrant without a U.S. bank account, you will receive a check via mail rather than via direct deposit and therefore do not need to supply this information.
– Phone (U.S. or Non-U.S.)
– Fax
Figure 3.21: Financial Information
In the Executive Compensation section, you are asked to provide information which supports the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended, reporting requirements. You may also refer to Public Law 110-252 dated June 30, 2008, Chapter 2, Section 6202.
If you answer “Yes” to the first question on Executive Compensation, you will be asked to answer an additional question shown in Figure 3. 22.
The salary and compensation information you provide will not be publicly viewable in SAM, however, it will be made public in accordance with FFATA. This Act requires that this information be supplied to the public (via usaspending.gov) in relation to federal awards (including federal contracts, federal financial assistance and expenditures) you receive, if applicable.
Figure 3.22: Executive Compensation
You may be required to provide proceedings data about your entity. You must answer up to three (3) qualifying questions to determine if this information is required. The questions you will be asked are displayed in Figure 3.23.
Figure 3.23: Proceedings Questions
If you answer “Yes” to all of the questions, you must provide the following detailed information about each current proceeding against your entity:
Proceedings Information entered on or after April 15, 2011 is available to the public through the Federal Awardee Performance and Integrity Information System (FAPIIS) in accordance with the passing of the Supplemental Appropriations Act of 2010 (Section 3010 of Pub. L. 111-112).
NOTE to Federal Contractors: If you are a federal contractor, and your contract contains the clause 52.209-8 (Version dated April 2010) then do not post information on or after April 15, 2011; answer No to the first question. If you have a contract containing the clause 52.209-8 (version dated APR 2010) then you need to contact your Contracting Officer to get that clause updated via a modification.
Registrants were allowed to opt-out of public display of their record. Opting out may result in a reduction in Federal Government business opportunities, and subcontractors who choose this option will not be visible to prime contractors. Entities that have opted out will be removed only from the SAM public search, but will still be visible to users with For Official Use Only data access and will be provided in accordance with Freedom of Information Act (FOIA) requests. Please note that your banking information is treated as sensitive data and will not be displayed to the public regardless of your selection.
If you do not wish to allow the public to search and view your record:
NOTE: If you are an SBA certified 8A firm, 8A Joint Venture or HUBZone (or applying for one of these certifications) you should not Opt Out of the public search
Assertions include, but are not limited to, data about the types of goods and services the entity provides, optional Electronic Data Interchange (EDI) and information if the entity wishes to be included in the Disaster Relief Registry.
Upon completing your Core Data, enter information about the types of goods and services your entity can provide. The data you provide assists the government in locating entities that can provide certain goods and/or services.
Figure 3.24: Enter NAICS
You also have the option to add Product and Service Codes (PSCs). This section works the same way as the NAICS section. PSC Codes are four-character codes used to identify the types of goods and services your entity can provide. Codes that start with a number indicate types of product, codes that start with a letter indicate types of services. More information about PSCs can be found at https://www.acquisition.gov/PSC%20Manual%20-%20Final%20-%2011%20August%202011.pdf.
Figure 3.25: Select PSC Codes
Enter your entity’s data to be used for determining your size status as a small business or other than small business. Enter the total receipts and number of employees for the entire entity, which includes and all divisions, branches, and affiliates worldwide.
– Barrels Capacity: NAICS code 324110
– Megawatt Hours: 221111, 221112, 221113, 221119, 221121, 221122
– Total Assets: 522110, 522120, 522130, 522190, 522210, 522293
Figure 3.26: Enter Size Metrics
The “EDI Information” page is optional and provided for those entities that do business with the government through EDI. See Figure 3.27 to view the data elements on the EDI page.
Figure 3.27: EDI Information
Entities wishing to do business with the federal government, such as the Federal Emergency Management Agency (FEMA), in the event of a natural disaster can complete the Disaster Relief section. When national emergencies or natural disasters such as floods and hurricanes occur, supplies and services need to be procured and rushed to the affected area quickly. To expedite this process, the SAM Disaster Relief Registry shows those contractors who are willing to provide debris removal, distribution of supplies, reconstruction, and other disaster or emergency relief supplies and/or services. Collecting this information in SAM provides a means for potential local contractors to identify themselves to the federal agencies during a time of a disaster.
– If you select “Multiple States” you may enter up to three
– If you select “One State” you can be more specific and enter as many as 3 (three) counties and the associated Metropolitan Statistical Area.
– You can also select to be registered in any state.
Figure 3.28: Disaster Relief Page
Completing your Representations and Certifications (Reps and Certs) allows entities to submit their annual Reps and Certs in accordance with the Federal Acquisition Regulation (FAR).Please note that you may be subject to penalties if you misrepresent your entity in any of their representations or certifications to the government.
To enter your Reps and Certs, you will be given a questionnaire to guide you through the data necessary for the associated FAR and Defense FAR Supplement (DFARS) provisions(if applicable), as well as the Standard Form 330, Part II for federal Architect and Engineering contracts if applicable. Each question is related to a specific FAR or DFARS provision which is referenced at the end of the question on the screen. Clicking on a reference will take you to the full text version of the provision so that you can read it in full.
The first section of the questionnaire contains the questions related to FAR provisions which are divided into four pages.
Question 1 asks you to identify the person(s) responsible for determining prices offered in bids/proposals for your entity. FAR 52.203-2
Figure 3.29: FAR Response Page 1, Part 1
Question 2 asks whether your entity has other plants or facilities at different addresses routinely used to perform on contracts. (FAR 52.214-14, FAR 52.215-6 )
Question 3 will be prefilled with the TIN you entered when you completed the Core Data portion of the registration. If a TIN was not required for your entity, the system will prefill that as a response. (FAR 52.204-3, FAR 52.212-3 )
Question 4 asks whether your entity is following the guidelines established by the Environmental Protection Agency (EPA) for recovered material. Information on the products designated by the EPA for recovered material content is available at: http://www.epa.gov/cpg/products.htm (FAR 52.223-4, FAR 52.223-9 )
Figure 3.29: FAR Response Page 1, Part 2
Question 5 asks if your entity is a small business concern and qualifies for status as a labor surplus area concern. The SBA provides SAM with an indicator whether your entity may qualify as a small business concern by using the size metrics you entered for your entity in the Assertions section, and the NAICS code size standards provided by the Small Business Administration. (FAR 52.219-2 )
Question 6 asks if your entity is owned or controlled by a common parent that files its Federal Income Tax returns on a consolidated basis. (FAR 52.204-3, FAR 52.212-3 )
Question 7 asks if your entity or any of its principals are currently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency. SAM will check the exclusions list for the DUNS number of your entity and indicate whether any exclusion records exist. (FAR 52.209-5, FAR 52.212-3 )
Question 8 is divided into two parts. (FAR 52.209-5, FAR 52.212-3 )
The first part asks if in the past three years, your entity, or any of its principals, has been convicted or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property.
The second part asks if in the past three years your entity has been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which liability remains unsatisfied.
Figure 3.30: FAR Responses Page 2, Part 1
Question 9 asks if your entity, or any of its principals, are presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in Question 8. (FAR 52.209-5, FAR 52.212-3 )
Question 10 asks whether within the past three years your entity has been terminated for cause (default). (FAR 52.209-5, FAR 52.212-3 )
Question 11 If you are registering as a joint venture you need to list the name of any HUBZone businesses participating in a HUBZone Joint Venture with your entity. (FAR 52.219-1, FAR 52.212-3 )
Question 12 If you are registering as a joint venture you will be asked if there are any Small Disadvantaged Businesses participating in a Joint Venture with your entity, and if so, for you to provide the names of the companies. (FAR 52.219-22, FAR 52.212-3 )
Question 13 If you have indicated that you are a Joint Venture Women Owned Small Business on the General Information page in the Core Data section of SAM, provide the name of the company participating in the Joint Venture with your entity. (FAR 52.212-3, FAR 52.219-1 )
Question 14 If you have indicated that you are a Joint Venture Economically Disadvantaged Women Owned Small Business on the General Information page in the Core Data section of SAM, provide the name of the company participating in the Joint Venture with your entity. (FAR 52.212-3, FAR 52.219-1 )
Question 15 asks if your entity provides any data to the government that qualifies as limited rights data or restricted computer software. (FAR 52.227-15 )
Figure 3.30: FAR Responses Page 2, Part 2
Question 16 will display “Our records indicate that #EntityName# has selected the Entity Structure type of #EntityStructureType# (for example, sole proprietor). Your structure type and how your business or organization is defined by the IRS will be pre-filled based on your answers on the General Information page of the Core Data section. If you selected “Other” as your type, you will be provided with a box to enter more information. (FAR 52.204-3, FAR 52.212-3 )
Question 17 asks whether your entity is a Small Disadvantaged Business (SDB) Concern. SAM will indicate whether or not your entity may qualify to be a small disadvantaged business concern based on the size metrics you entered for your entity in the Assertions section, and the NAICS code size standards provided by the SBA. (FAR 52.212-3, FAR 52.219-22 )
Question 18 asks whether your entity is located in a Small Disadvantaged Business Procurement Mechanism authorized region (see SIC code 15, 16 and 17 for authorized regions). (FAR 52.219-22, FAR 52.212-3 )
Question 19 asks whether your entity delivers any end products (from the corresponding country of origin) that are listed on the List of Products Requiring Federal Contractor Certification as to Forced or Indentured Child Labor under Executive Order No. 13126. (FAR 52.222-18, FAR 52.212-3 )
Question 20 asks whether your entity has held previous contracts/subcontracts subject to Federal Acquisition Regulation (FAR) 52.222-26 (Equal Opportunity). (FAR 52.222-22, FAR 52.212-3 )
Figure 3.31: FAR Responses Page 3, Part 1
Question 21 asks whether there are any end products delivered to the Government by your entity that are foreign (non-domestic) end products. (FAR 52.212-3, FAR 52.225-2, FAR 52.225-4, FAR 52.225-6 , DFARS 252.225-7000, DFARS 252.225-7020, DFARS 252.225-7022, DFARS 252.225-7035 )
Question 22 asks whether your entity has filed all required Equal Employment Opportunity compliance reports. (FAR 52.222-22, FAR 52.212-3 )
Question 23 asks you to choose the statement that best applies to your entity’s affirmative action programs. (FAR 52.222-25, FAR 52.212-3 ) The statements you may choose from are:
Figure 3.31: FAR Responses Page 3, Part 2
Question 24 asks whether your entity provides maintenance, calibration, and/or repair of information technology, scientific and medical and/or office and business equipment. (FAR 52.212-3, FAR 52.222-48 )
Figure 3.32: FAR Responses Page 4, Part 1
Question 25 asks whether your entity provides services as described in FAR 22.1003-4(d)(1). (FAR 52.212-3, FAR 52.222-52 )
On Question 26 SAM determines whether any of the Product Service Codes (PSCs) you entered in the Goods and Services page in the Assertions portion of SAM are Federal Supply Codes (FSC) (FSCs are the subset of PSCs that represent products, and begin with a number) . (FAR 52.212-3 )
Figure 3.32: FAR Responses Page 4, Part 2
The Architect and Engineering Responses are you used to help you complete your Standard Form (SF) 330 Part II, if you are interested in architect-engineer contracts. Federal agencies use this form to obtain information from architect-engineer (A-E) firms about their professional qualifications. Federal agencies select firms for A-E contracts on the basis of professional qualifications as required by the Brooks A-E Act (40 U.S.C. 1101 - 1104) and Part 36 of the Federal Acquisition Regulation (FAR). If you did not indicate via the NAICS codes you entered in the Assertions section that you were interested in A-E work, you will not need to fill out this information.
Question 27 is the first question in the Architect and Engineering Response section.
Figure 3.33: Architect-Engineer Responses, Part 1
Figure 3.33: Architect-Engineer Responses, Part 2
Question 28 asks whether your entity wishes to bid on, or currently holds any DoD-issued or DoD-funded contracts. (DFARS 252.212-7000, DFARS 252.247-7022 )
Question 29 asks if you anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.(DFARS 252.212-7000, DFARS 252.247-7022)
Question 30 asks if your entity represents that the prices set forth in this contract are based on the wage rate(s) or material price(s) established and controlled by a foreign government and do not include contingency allowances to pay for possible increases in wage rates or material prices. (DFARS 252.216-7008 )
Question 31 asks if your entity is effectively owned or controlled by a foreign government. (DFARS 252.209-7002 )
Figure 3.34: DFARS Responses
Next, the Representations and Certifications page will display the complete FAR, DFARS and Architect-Engineer provisions language. Be sure to review the provisions identified as Read Only Provisions. NOTE: When certifying at the bottom of the page, you are also certifying that you have read each one of these provisions. You will be held responsible as such, so you are encouraged to open each provision and review it in full text. The default view for these provisions will be collapsed, but can be expanded by clicking the FAR or DFARS link provided.
Figure 3.35: Read Only Provisions
The second section contains the provisions, pre-populated, based on data you provided earlier in your registration. Open and review each provision before you proceed from this page. You will be held responsible for the responses in each of the provisions, so you are encouraged to open each provision and review it in full text. If you need to correct any data, a link will be provided to the relevant page for editing.
Pay special attention to FAR provisions 52.212-3, 52.219-1, and 52.219-22. The NAICS you identified on the Assertions Goods and Services page are shown below the provision along with your small business status for each NAICS you identified and the entire NAICS table. These serve to complete the representation. The status shown here for each of the NAICS codes is based on the size metrics data you provided in the Assertions section, as well as the NAICS code size thresholds provided by the SBA.
Click "View More" to see your entity's size status for any existing NAICS code.
NOTE: When you certify, you are certifying to the small business status for all of the NAICS in the table. Y/N answers are located in the "Small Business?" column where a "Y" indicates "Small" and "N" indicates "Other than Small.” This status is derived from the SBA's size standards. You will be held responsible for the certification you provide so make sure you review the entire table
If you disagree with any of the pre-filled information, return to the Assertions portion of SAM and review the values by clicking “Edit." If you still have concerns contact SBA at 1-800-827-5722.
Figure 3.36: FAR 52.219-1 (Showing small business table and edit functions)
Figure 3.37: Submit Certification
Before your entity registration is complete, you will be asked to provide Mandatory POCs and Optional POCs. The POCs you will be asked to provide have been determined based on the answers you provided throughout the registration process. All Mandatory POCs must be completed before the registration may be submitted for certification.
Below (Table 3.2) is a list of the POC types that all awards and Federal assistance registrants will see. See the glossary for more information on each POC type.
Table 3.2: All Awards and Federal Assistance Points of Contact
| POC Name |
Mandatory? |
Mandatory Data Elements |
|---|---|---|
Accounts Receivable POC |
Mandatory |
First Name, Last Name, Email, Phone, and Fax (US Only) |
EDI POC |
Mandatory if business wants to be EDI capable |
First Name, Last Name, Email, Address, City, Country., Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Electronic Business POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country., Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Electronic Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country., Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country., Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Party Performing Certification POC |
Mandatory if you have used a 3rd party certifier for a small business certification. |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Past Performance POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Past Performance Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Proceedings POC |
Mandatory if you have entered proceedings details. |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Proceedings Alternate POC |
Optional |
First Name, Last Name, Email, Address, City, Country. Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Sole Proprietorship POC |
Mandatory if Sole Proprietor has been selected as a business type. |
First Name, Last Name, Email, Phone, and Fax (US Only) |
If you have selected at least one NAICS code for which you qualify as being a small business, you will be provided a link to the SBA Supplemental Pages at the end of your entity management registration. If you would like to provide additional information for market research, or are applying for SBA's HUBzone or 8(a) programs, use that link to complete the SBA Supplemental Pages
If you want to update your information later using the SBA Supplemental Pages, log into SAM and select the Register/Update Entity link. Locate your current SAM registration record. Select the option to update the record. On the left navigation bar, click on the section called SBA Certification followed by the page called SBA Profile. This will generate your link to the SBA Supplemental Pages.
If you have questions while you are updating your SBA Profile in DSBS, please contact the Small Business Administration atDSBS@sba.gov. If you want to search DSBS to conduct market research, please go to http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm
All mandatory data elements must be completed to submit your registration. If you have done this successfully, you will see a green check mark next to each section in the navigation panel on the left side of the screen.
PLEASE NOTE: Your record is NOT yet active
Your entity’s registration will NOT be considered active until the following actions take place:
You will receive a confirmation email once the registration is activated. At that time, you will be eligible for Federal Financial Assistance from the U.S. Federal Government.
Only Federal agencies can register for Intra-Governmental Transactions (IGTs). This section describes the process of registering a federal government entity for the purpose of being eligible for (IGTs). (IGTs are buying or selling transactions between federal government organizations that are not accomplished by a contract.)
To register an entity for “IGTs,” complete the following sections:
The navigation panel on the left side of the screen will display your progress through these sections.
The first step to register a new entity is to enter core details on your entity. Core Data includes, but is not limited to, an entity’s Data Universal Numbering System (DUNS) number and/or Department of Defense Activity Address Code (DoDAAC) (Department of Defense entities only), name, address, and financial information. Core Data is mandatory for all registration types. Since you are performing IGTs, your information will be removed from Public Search but your entity will appear in For Official Use Only (FOUO) searches.
If you are registering a government entity for IGTs Only, the entity must first exist on the SAM Federal Government hierarchy before you can continue. When an entity is placed on the Federal Government hierarchy, this is called a node. The term node indicates that the entity is defined, it exists on the hierarchy, and there is basic information entered for the entity such as name and address. Although an agency’s SAM entity registration for federal assistance will expire if not renewed annually, the node entry itself on the hierarchy never expires if the entity is not present on the hierarchy you need to request it be added for more information, see Hierarchy.
For U.S. Federal Civilian agencies the first page is the DUNS information page. (For Department of Defense entities, go to section Entering a DoDAAC). The DUNS number is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B). If you need a DUNS number, one will be provided to you, free of charge. Call D&B at 1-866-705-5711 or access their website at http://fedgov.dnb.com/webform.
On the DUNS information page:
Figure 3.38: Enter DUNS Information
Once the information you provided has been verified by D&B, you will receive a “side-by-side” screen showing the details you entered compared with the details returned from D&B.
Figure 3.39: Verify DUNS Information
For U.S. Department of Defense entities, you will enter a DoDAAC. This field should include the letters "DOD" followed by the agency's six-character DoDAAC. If you do not have a DoDAAC, contact your Central Service Point (CSP). If you need to make changes to a DoDAAC or its associated name or address; or do not know your cognizant CSP; contact DoDAADHQ@DLA.MIL.
Figure 3.40: Verify DoDAAC Information
After you enter your DUNS or DoDAAC information and it passed validation, you can enter the business information for your entity.
Figure 3.41: Business Information
Complete the General Information about your entity. General Information includes your entity’s business types. See Figure 3.42 for an example of the General Information page.
Figure 3.42: General Information Page for IGT
.
On the Financial Information page, you will enter the information necessary for the government to pay you for any goods or services you provide.
– In rare circumstances you may find that you have more than one DO per record. In that case you may need to create a DUNS + 4 or DoDAAC+4 extension after your initial record is active. To do this return to this screen and select the “Add New Account Details” button to add the appropriate information.
Figure 3.43: Financial Information
If you are a “Seller” or “Buyer and Seller,” proceed to Entering Assertions. If you are a “Buyer” only, proceed directly to Points of Contact.
Assertions include information about your entity’s size, and the types of products or services you are able to provide to other agencies. You only need to complete the Assertions section if you have indicated that you are a “Seller” or a “Buyer and Seller.”
Upon completing your Core Data, enter your entity’s goods and services data.
– If you do not know your NAICS codes, you may search for your NAICS at http://www.census.gov/epcd/naics07.
– You can add or change NAICS Codes at any time. Nothing precludes you from bidding on an interagency transaction that has a NAICS code that you have not listed in your record.
Figure 3.44: Enter NAICS
You also have the option to add Product and Service Codes (PSCs). This section works the same way as the NAICS section. PSC Codes are four-character codes used to identify the types of goods and services your entity can provide. Codes that start with a number indicate types of products, codes that start with a letter indicate types of services. More information about PSCs can be found at https://www.acquisition.gov/PSC%20Manual%20-%20Final%20-%2011%20August%202011.pdf.
Figure 3.45: Select PSC Codes
Figure 3.46: IGT – Enter Size Metrics
Before your entity registration is complete, enter your POC information. You will be asked for Mandatory POCs and Optional POCs, based on the information provided earlier in the registration process. All Mandatory POCs must be completed before the registration may be submitted for certification.
Below (Table 3.3) is a list of the POC types that IGT registrants will see. See the glossary for more information on each POC type
Table 3.3: Intra-Governmental Transactions Points of Contact
| POC Name |
Mandatory? |
Mandatory Data Elements |
|---|---|---|
Eliminations POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country, Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Accounts Payable POC |
Mandatory if Buyer or Buyer and Seller |
First Name, Last Name, Email, Address, City, Country, Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Sales POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country, Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
Accounts Receivable POC |
Mandatory |
First Name, Last Name, Email, Address, City, Country, Phone, State/Province (if US or Canada), and ZIP/Postal Code. |
All mandatory data elements must be completed to submit your registration. If you have done this successfully, you will see a green check mark next to each section in the navigation panel on the left side of the screen.
This section describes the process of registering a Federal government entity for Federal Contracts and Intra-Governmental Transactions (IGT). By virtue of indicating you are interested in Federal contracts you will also be completing the same screens that someone who is interested in financial federal assistance has to complete. You will see on the screen that your purpose of registration will display as “All Awards and Intra-Governmental Transactions”. Some federal entities have the authority to bid on federal contracts and financial assistance opportunities and also perform IGTs. These instructions are for those entities
To register an entity for “All Awards & IGT,” complete the following sections:
The navigation panel on the left side of the screen will display your progress through these sections.
The first step to register a new entity is to enter core details on your entity. Core Data includes, but is not limited to, an entity’s Data Universal Numbering System (DUNS) number and/or Department of Defense Activity Address Code (DoDAAC) (Department of Defense entities only), name, address, Contractor and Government Entity (CAGE) or North Atlantic Treaty Organization (NATO) CAGE (NCAGE) code, Taxpayer Identification Number (TIN), general information, financial information, and details about any proceedings the entity may currently be involved in. Core Data is mandatory for all registration types. Once you have completed your Core Data, your entity’s information will be displayed in the SAM Public Search. Sensitive data, such as financial information will not ever be displayed, however, if you do not wish to allow the public to search for and view your record, you may “opt-out” of public display. For more information, see Information Opt Out.
Some federal government agencies have the authority to apply for federal financial assistance opportunities. If you are registering a Federal Government entity for All Awards and IGT, the entity must already exist on the SAM Federal Government hierarchy before you can continue. When an entity is placed on the Federal Government hierarchy, this is called a node. The term node indicates that the entity is defined, it exists on the hierarchy, and there is basic information entered for the entity such as name and address. Although an agency’s SAM entity registration will expire if not renewed annually, the node entry itself on the hierarchy never expires. If the entity is not present on the hierarchy you need to request it to be added. For more information, see Hierarchy.
The first page is the Data Universal Numbering System (DUNS) information page. The DUNS number is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B). If you need a DUNS Number, one will be provided to you, free of charge. Call D&B at 1-866-705-5711 or access their website at http://fedgov.dnb.com/webform.
On the DUNS information page:
Figure 3.47: Enter DUNS Information
Once the information you provided has been verified by D&B, you will receive a “side-by-side” screen showing the details you entered compared with the details returned from D&B.
Figure 3.48: Verify DUNS Information
As a Department of Defense entity, you will enter both a DUNS number and a DoDAAC. This field should include the letters "DOD" followed by the agency's six-character DoDAAC. If you do not have a DoDAAC, contact your Central Service Point (CSP). If you need to make changes to a DoDAAC or its associated name or address; or do not know your cognizant CSP; contact DoDAADHQ@DLA.MIL.
The DUNS number is your primary address. If the DUNS and DoDAAC information are different, the information received from D&B will be the primary identifier for your registration in SAM. Once you submit your entity’s information, review and verify that the information received is correct.
Figure 3.49: Verify DoDAAC Information
After you enter your DUNS information and it passed validation, you can enter the business information for your entity. See Figure 3.50.
Figure 3.50: Business Information Part 1
.
– Employee Identification Number (EIN)
Figure 3.50: Business Information Part 2
This consent screen allows SAM to validate your TIN with the Internal Revenue Service. This is a requirement before your registration can be activated.
Complete the TIN consent form by entering the following:
Figure 3.51: IRS Consent Form Part 1
See Figure 3.51 for an example of the TIN page and the data elements that are needed.
Figure 3.51: IRS Consent Form Part 2
You will now be on the “CAGE Code” page. The Commercial and Government Entity (CAGE) code is a five-character ID number which is assigned to entities located in the United States by the Defense Logistics Agency’s (DLA’s) Logistics Information Service , under North Atlantic Treaty Organization (NATO) procedures, and used within the Federal Government. All U.S. entities must pass a CAGE code validation process.
– If you are not sure whether or not you have a cage code, click the “Search CAGE Code” link to check. (http://www.dlis.dla.mil/BINCS/begin_search.aspx) to check
Figure 3.52: CAGE Code
For more details on the CAGE Code, see the online content glossary located to the right in your SAM registration or refer to the glossary in the appendix.
Complete the General Information about your entity. General Information includes the business types for your entity, your entity’s business purpose (Buyer or Seller) and other identifiers. A Content Glossary is located to the right of the page that provides details about each data element. See Figure 3.53 for an example of the General Information page.
Fill out your Business Information:
– U.S. Federal Government
– Federal Agency
– Federally Funded Research and Development Corporation
Figure 3.53: General Information Part 1
– Community Development Corporation
– Educational Institution. If you select Educational Institution these additional options will appear:
Historically Black College or University (HCBU)
Hispanic Servicing Institution
State Controlled Institution of Higher Learning
– Alaskan Native Corporation Owned Firm
– American Indian Owned
– Indian Tribe (Federally Recognized)
– Native Hawaiian Organization Owned Firm
– Tribally Owned Firm
– Click “Save and Continue”
Figure 3.53: General Information Part 2
On the Financial Information page, you will enter the information necessary for the government to pay you for any goods or services you provide. If you do not have the information necessary to complete this page, contact your bank or financial institution.
– In rare circumstances you may find that you have more than one DO per record. In that case you may need to create a DUNS + 4 or DoDAAC+4 extension after your initial record is active. To do this return to this screen and select the “Add New Account Details” button to add the appropriate information.
Figure 3.54: Financial Information Part 1
– Phone (U.S. or Non-U.S.)
– Fax
Figure 3.54: Financial Information Part 2
In the Executive Compensation section, you are asked to provide information which supports the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended, reporting requirements. You may also refer to Public Law 110-252 dated June 30, 2008, Chapter 2, Section 6202.
– Name - You must provide your top 5 executive compensated employees’ names. "Executive," means officers, managing partners, or any other employees in management positions.
– Title
– Total Compensation value - "Total compensation" means the cash and non-cash dollar value earned by the executive during the entity's preceding completed fiscal year. For more information on complete listing please review here.
The salary and compensation information you provide will not be publicly viewable in SAM, however, it will be made public in accordance with FFATA. This Act requires this information to be supplied to the public (via usaspending.gov) in relation to federal awards (including federal contracts, federal financial assistance and expenditures) you receive, if applicable.
Figure 3.55: Executive Compensation
You may be required to provide proceedings data about entity. You must answer up to three (3) qualifying questions to determine if this information is required. The questions you will be asked are displayed in Figure 3.56.
Figure 3.56: Proceedings Questions
If you answer “Yes” to all of the questions you must provide the following detailed information about each current proceeding against your entity:
Proceedings Information entered on or after April 15, 2011 is available to the public through the Federal Awardee Performance and Integrity Information System (FAPIIS) in accordance with the passing of the Supplemental Appropriations Act of 2010 (Section 3010 of Pub. L. 111-112).
Registrants were allowed to opt-out of public display of their record within SAM. Opting out may result in a reduction in Federal Government business opportunities, and subcontractors who choose this option will not be visible to prime contractors. Entities that have opted out will be removed only from the SAM public search, but will still be visible to users with For Official Use Only data access and will be provided in accordance with Freedom of Information Act (FOIA) requests. Please note that your banking information is treated as sensitive data and will not be displayed to the public regardless of your selection.
If you do not wish to allow the public to search and view your record:
NOTE: Your IGT information will automatically be opted out of public search and will only be available to users with For Official Use Only data access.
Assertions include, but are not limited to, data about the types of goods and services the entity provides, optional Electronic Data Interchange (EDI) and information if the entity wishes to be included in the Disaster Relief Registry.
Upon completing your Core Data, enter your information about the types of goods and services your entity can provide. The data you provide assists the government in locating entities that can provide certain goods and/or services.
Figure 3.57: Enter NAICS
You also have the option to add Product and Service Codes (PSCs). This section works the same way as the NAICS section. PSC Codes are four-character codes used to identify the types of goods and services your entity can provide. Codes that start with a number indicate types of products, codes that start with a letter indicate types of services. More information about PSCs can be found at https://www.acquisition.gov/PSC%20Manual%20-%20Final%20-%2011%20August%202011.pdf.
Figure 3.58: Select PSC Codes
Enter your entity’s data to be used for determining your size status as a small business or other than small business. Enter the total receipts and number of employees for the entire entity, which includes and all divisions, branches, and affiliates worldwide.
– Barrels Capacity: NAICS code 324110
– Megawatt Hours: NAICS code 221111, 221112, 221113, 221119, 221121, 221122
– Total Assets: NAICS code 522110, 522120, 522130, 522190, 522210, 522293
NOTE: The size determination for entities is based upon the world wide numbers. See Figure 3.59 for an example of the Size Metrics page.
Figure 3.59: Enter Size Metrics
Figure 3.60: Enter Size Metrics
The “EDI Information” page is optional and provided for those entities that do business with the government through EDI. See Figure 3.61 to view the data elements on the EDI page.
Figure 3.61: EDI Information
Entities wishing to do business with the federal government, such as the Federal Emergency Management Agency (FEMA), in the event of a natural disaster, can complete the Disaster Relief section. When national emergencies or natural disasters such as floods and hurricanes occur, supplies and services need to be procured and rushed to the affected area quickly. To expedite this process, the SAM Disaster Relief Registry shows those contractors who are willing to provide debris removal, distribution of supplies, reconstruction, and other disaster or emergency relief supplies and/or services. Collecting this information in SAM provides a means for potential local contractors to identify themselves to the federal agencies during a time of a disaster.
Figure 3.62: Disaster Relief Page
Completing your Representations and Certifications (Reps and Certs) allows entities to submit their annual Reps and Certs in accordance with the Federal Acquisition Regulation (FAR). Please note that you may be subject to penalties if you misrepresent your entity in any of their representations or certifications to the government.
To enter your Reps and Certs, you will be given a questionnaire to guide you through the data necessary for the associated FAR and Defense FAR Supplement (DFARS) provisions(if applicable), as well as the Standard Form 330, Part II for federal Architect and Engineering contracts if applicable.. Each question is related to a specific FAR or DFARS provision which is referenced at the end of the question on the screen. Clicking on a reference will take you to the full text version of the provision so that you can read it in full.
The first section of the questionnaire contains the FAR questions, which are divided into four pages.
Question 1 asks you to identify the person(s) responsible for determining prices offered in bids/proposals for your entity. FAR 52.203-2
Figure 3.63: FAR Response Page 1, Part 1
Question 2 asks whether your entity has other plants or facilities at different addresses routinely used to perform on contracts. (FAR 52.214-14, FAR 52.215-6 )
Question 3 will be prefilled with the TIN you entered when you completed the Core Data portion of the registration. (FAR 52.204-3, FAR 52.212-3 )
Question 4 asks whether your entity is following the guidelines established by the Environmental Protection Agency (EPA) for recovered material. (FAR 52.223-4, FAR 52.223-9 ) Information on the products designated by the EPA for recovered material content is available at: http://www.epa.gov/cpg/products.htm
Figure 3.63: FAR Response Page 1, Part 2
Question 5 will state “Our records indicate #EntityName# is not a small business concern and therefore does not qualify for status as a labor surplus area concern.” As a U.S. Federal Government entity, you are not eligible to qualify as a small business concern. (FAR 52.219-2 )
Question 6 asks if your entity is owned or controlled by a common parent that files its Federal Income Tax returns on a consolidated basis. (FAR 52.204-3, FAR 52.212-3 )
Question 7 asks if your entity or any of its principals are currently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency. SAM will check the exclusions list for the DUNS number of your entity and indicate whether any exclusion records exist. (FAR 52.209-5, FAR 52.212-3 )
Question 8 is divided into two parts. (FAR 52.209-5, FAR 52.212-3 )
The first part asks if in the past three years, your entity, or any of its principals, has been convicted or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property.
The second part asks if in the past three years your entity has been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which liability remains unsatisfied.
Figure 3.64: FAR Responses Page 2, Part 1
Question 9 asks if your entity, or any of its principals, are presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in Question 8. (FAR 52.209-5, FAR 52.212-3 )
Question 10 asks whether within the past three years your entity has been terminated for cause (default). (FAR 52.209-5, FAR 52.212-3 )
Question 11 asks you to list the name of any HUBZone businesses participating in a HUBZone Joint Venture with your entity. “None” will be automatically be selected since, as a U.S. Federal Government entity, you are not eligible to qualify as a HUBZone Joint Venture. (FAR 52.219-1, FAR 52.212-3 )
Question 12 asks if there are any Small Disadvantaged Businesses participating in a Joint Venture with your entity, and if so for you to provide the names of the companies. “None” will be automatically be selected since, as a U.S. Federal Government entity, you are not eligible to qualify as a Small Disadvantaged Business Joint Venture (FAR 52.219-22, FAR 52.212-3 )
Question 13 will say “Our records indicate that #EntityName# is not participating in a Joint Venture Women Owned Small Business since, as a U.S. Federal Government entity, you are not eligible to qualify as a Joint Venture Women Owned Small Business. (FAR 52.212-3, FAR 52.219-1 )
Question 14 will say “Our records indicate that #EntityName# is not participating in an Joint Venture Economically Disadvantaged Women Owned Small Business” since, as a U.S. Federal Government entity, you are not eligible to qualify as a Joint Venture Economically Disadvantaged Women Owned Small Business. (FAR 52.212-3, FAR 52.219-1)
Question 15 asks if your entity provides any data to the government that qualifies as limited rights data or restricted computer software. (FAR 52.227-15 )
Figure 3.64: FAR Responses Page 2, Part 2
Question 16 will display “Our records indicate that #EntityName has selected the Entity Structure type of #EntityStructureType#” (for example, Federal government). Your structure type and how your business or organization is defined by the IRS will be pre-filled based on your answers on the General Information page of the Core Data section. If you selected “Other” as your type, you will be provided with a box to enter more information. (FAR 52.204-3, FAR 52.212-3 )
Question 17 will say “Our records indicate that #EntityName# is or is not a small disadvantaged business concern.” As a U.S. Federal Government entity, you are not eligible to qualify as a small disadvantaged business concern. (FAR 52.212-3, FAR 52.219-22 )
Question 18 asks whether your entity is located in a Small Disadvantaged Business Procurement Mechanism authorized region (see SIC code 15, 16 and 17 for authorized regions). As a U.S. Federal Government entity, you will not be in a Small Disadvantaged Business Procurement Mechanism region. (FAR 52.219-22, FAR 52.212-3 )
Question 19 asks whether your entity has held previous contracts/subcontracts subject to Federal Acquisition Regulation (FAR) 52.222-26 (Equal Opportunity). (FAR 52.222-18, FAR 52.212-3 )
Question 20 asks whether your entity has held previous contracts/subcontracts subject to Federal Acquisition Regulation (FAR) 52.222-26 (Equal Opportunity). (FAR 52.222-22, FAR 52.212-3 )
Figure 3.65: FAR Responses Page 3, Part 1
Question 21 asks whether there are any end products delivered to the Government by your entity that are foreign (non-domestic) end products. (FAR 52.212-3, FAR 52.225-2, FAR 52.225-4, FAR 52.225-6 , DFARS 252.225-7000, DFARS 252.225-7020, DFARS 252.225-7022, DFARS 252.225-7035 )
Question 22 asks whether your entity has filed all required Equal Employment Opportunity compliance reports. (FAR 52.222-22, FAR 52.212-3 )
Question 23 asks you to choose the statement that best applies to your entity’s affirmative action programs. (FAR 52.222-25, FAR 52.212-3 ) The statements you may choose from are:
Figure 3.65: FAR Responses Page 3, Part 2
Question 24 asks whether your entity provides maintenance, calibration, and/or repair of information technology, scientific and medical and/or office and business equipment. (FAR 52.212-3, FAR 52.222-48 )
Figure 3.66: FAR Responses Page 4, Part 1
Question 25 asks whether your entity provides services as described in FAR 22.1003-4(d)(1). (FAR 52.212-3, FAR 52.222-52 )
On Question 26 SAM determines whether any of the Product Service Codes (PSCs) you entered in the Goods and Services page in the Assertions portion of SAM are Federal Supply Codes (FSC) (FSCs are the subset of PSCs that represent products, and begin with a number). (FAR 52.212-3 )
Figure 3.66: FAR Responses Page 4, Part 2
The Architect and Engineering Responses are you used to help you complete your Standard Form (SF) 330 Part II if you are interested in architect-engineer contracts. Federal agencies use this form to obtain information from architect-engineer (A-E) firms about their professional qualifications. Federal agencies select firms for A-E contracts on the basis of professional qualifications as required by the Brooks A-E Act (40 U.S.C. 1101 - 1104) and Part 36 of the Federal Acquisition Regulation (FAR). If you did not indicate via the NAICS codes you entered in the Assertions section that you were interested in A-E work, you will not need to fill out this information.
Question 27 is the first question in the Architect and Engineering Response section.
Figure 3.67: Architect-Engineer Responses, Part 1
Figure 3.67: Architect-Engineer Responses, Part 2
Question 28 asks whether your entity wishes to bid on, or currently holds any DoD-issued or DoD-funded contracts. (DFARS 252.212-7000, DFARS 252.247-7022 )
Question 29 asks if you anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation. (DFARS 252.212-7000, DFARS 252.247-7022)
Question 30 asks if your entity represents that the prices set forth in this contract are based on the wage rate(s) or material price(s) established and controlled by a foreign government and do not include contingency allowances to pay for possible increases in wage rates or material prices. As a US Federal government entity, this question will be prefilled with the answer that the entity has not set forth prices in this contract based on the wage rate(s) or material price(s) established and controlled by a foreign government and that these prices do not include contingency allowances to pay for possible increases in wage rates or material prices are not controlled by a Foreign government (DFARS 252.216-7008 )
Question 31 asks if your entity is effectively owned or controlled by a foreign government. As a US Federal government entity, this question will be prefilled with the answer that you are not controlled by a Foreign government. (DFARS 252.209-7002 )
Figure 3.68: DFARS Responses
Next, the Representations and Certifications page will display the complete FAR, DFARS and Architect Engineer provisions language. Be sure to review the provisions identified as Read Only Provisions. NOTE: When certifying at the bottom of the page, you are also certifying that you have read each one of these provisions. You will be held responsible as such, so you are encouraged to open each provision and review it in full text. The default view for these provisions will be collapsed, but can be expanded by clicking the FAR or DFARS link provided.
Figure 3.69: Read Only Provisions
The second section contains the provisions, prepopulated, based on data you provided earlier in your registration. Open and review each provision before you proceed from this page. You will be held responsible for the responses in each of the provisions, so you are encouraged to open each provision and review it in full text. If you need to correct any data, a link will be provided to the relevant page for editing.
Pay special attention to FAR provisions 52.212-3, 52.219-1, and 52.219-22. The NAICS you identified as small on the Assertions Goods and Services page are shown below the provision along with your small business status for each NAICS you identified and the entire NAICS table. These serve to complete the representation. The status shown here for each of the NAICS codes is based on the size metrics data you provided in the Assertions section, as well as the NAICS code size thresholds provided by the SBA.
Click "View More" to see your entity's size status for any existing NAICS code.
NOTE: When you certify, you are certifying to the small business status for all of the NAICS in the table. Y/N answers are located in the "Small Business?" column where a "Y" indicates "Small" and "N" indicates "Other than Small.” This status is derived from the SBA's size standards. You will be held responsible for the certification you provide so make sure you review the entire table.
As a U.S. Federal Government entity, however, the entire table of NAICS codes should show an “N” in the ‘Small Business?’ column, as you are not eligible as a small business concern.
If you disagree with any of the pre-filled information, return to the Assertions portion of SAM and review the values by clicking “Edit." If you still have concerns contact SBA at 1-800-827-5722.
Figure 3.70: FAR 52.219-1 (Showing small business table and edit functions)
Figure 3.71: Submit Certification
Before your entity registration is complete, you will be asked to provideMandatory POCs and Optional POCs. The POCs you will be asked to provide have been determined based on the answers you provided throughout the registration process.. All Mandatory POCs must be completed before the registration may be submitted for certification
Below (Table 3.4) is a list of the POC types that all awards and IGT registrants will see. See the glossary for more information on each POC type.
Table 3.4: All Awards and Intra-Governmental Transaction
| POC Name |
Mandatory? |
Mandatory Data Elements |
|---|---|---|
Elimination POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Accounts Payable POC |
If you select buyer or buyer or seller |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Sales POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Accounts Receivable POC |
Mandatory |
First Name, Last Name, Email, |
Electronic Business POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Electronic Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Party Performing Certification POC |
Mandatory if 3rd party certification is selected |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Past Performance POC |
Optional. This person's information is provided to the Past Performance Information Retrieval System (PPIRS). |
First Name, Last Name, Email, Address, City and Country Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Past Performance Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Proceedings POC |
Mandatory if you have entered proceedings details. |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Proceedings Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
All mandatory data elements must be completed to submit your registration. If you have done this successfully, you will see a green check mark next to each section in the navigation panel on the left side of the screen.
Your entity’s registration will NOT be considered active until the following actions take place:
You will receive a confirmation email once the registration is activated. At that time, you will be eligible for All Awards and IGT from the U.S. Federal Government.
This section describes the process of registering a Federal government entity for the purpose of being eligible for Federal Assistance and Intra-Governmental Transactions (IGT). “Federal Assistance” for purposes of this User Guide stands for Federal Financial Assistance. A grant, cooperative agreement or loan recipient, for example, are considered Federal Financial Assistance recipients. You will see on the screen that your purpose of registration will display as “Federal Financial Assistance and Intra-Governmental Transactions”. Some federal entities have the authority to bid on financial assistance opportunities and also perform IGTs. These instructions are for those entities
To register an entity for “Federal Assistance and IGT,” complete the following sections:
The navigation panel on the left side of the screen will display your progress through these sections.
The first step to register a new entity is to enter core details on your entity. Core Data includes, but is not limited to, an entity’s Data Universal Numbering System (DUNS) number and/or Department of Defense Activity Address Code (DoDAAC) (Department of Defense entities only), name, address, Contractor and Government Entity (CAGE) or North Atlantic Treaty Organization (NATO) CAGE (NCAGE) code, Taxpayer Identification Number (TIN), general information, financial information, and details about any proceedings the entity may currently be involved in. Core Data is mandatory for all registration types. Once you have completed your Core Data, your entity’s information will be displayed in the SAM Public Search. Sensitive data, such as financial information will not ever be displayed, however, if you do not wish to allow the public to search for and view your record, you may “opt-out” of public display. For more information, see Information Opt Out.
Some federal government agencies have the authority to apply for federal financial assistance opportunities. If you are registering a Federal Government entity for All Awards and IGT, the entity must already exist on the SAM Federal Government hierarchy before you can continue. When an entity is placed on the Federal Government hierarchy, this is called a node. The term node indicates that the entity is defined, it exists on the hierarchy, and there is basic information entered for the entity such as name and address. Although an agency’s SAM entity registration for federal assistance will expire if not renewed annually, the node entry itself on the hierarchy never expires. If the entity is not present on the hierarchy you need to request it to be added. For more information, see Hierarchy.
The first page is the DUNS information page. The DUNS number is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B). If you need a DUNS Number, one will be provided to you, free of charge. Call D&B at 1-866-705-5711 or access their website at http://fedgov.dnb.com/webform. You do NOT have to pay for a DUNS number if you utilize these websites and phone numbers. It will take 1-2 business days for a new D&B number to become active and available for your SAM registration
On the DUNS information page:
Figure 3.72: Enter DUNS Information
Once the information you provided has been verified by D&B, you will receive a “side-by-side” screen showing the details you entered compared with the details returned from D&B.
As a Department of Defense entity, you will enter both a DUNS number and a DoDAAC. This field should include the letters "DOD" followed by the agency's six character DoDAAC. If you do not have a DoDAAC, contact your Central Service Point (CSP). If you need to make changes to a DoDAAC or its associated name or address; or do not know your cognizant CSP; contact DoDAADHQ@DLA.MIL.
The DUNS number is your primary address. If the DUNS and DoDAAC information are different, the information received from D&B will be the primary identifier for your registration in SAM. Once you submit your entity’s information, you will need to review and verify that the information received is correct.
Figure 3.73: Verify DoDAAC Information
After you enter your DUNS information and passed validation, you can enter the business information for your entity. See Figure 3.74.
Figure 3.74: Business Information Part 1
Figure 3.74: Business Information Page Part 2
This consent screen allows SAM to validate your TIN with the Internal Revenue Service. This is a requirement before your registration can be activated.
Complete the TIN consent form by entering the following:
Figure 3.75: IRS Consent Form Part 1
Figure 3.75: IRS Consent Form Part 2
You will now be on the “CAGE Code” page. The Commercial and Government Entity (CAGE) Code is a five-character ID number which is assigned to entities located in the United States by the Defense Logistics Agency’s (DLA’s) Logistics Information Service, under North Atlantic Treaty Organization (NATO) procedures, and used within the Federal Government. All U.S. entities must pass a CAGE code validation process.
– If you are not sure whether or not you have a cage code, click the “Search CAGE Code” link to check. (http://www.dlis.dla.mil/BINCS/begin_search.aspx) to check
Figure 3.76: CAGE Code
Complete the General Information about your entity. General Information includes the business types for your entity, your entity’s business purpose (Buyer or Seller) and other identifiers. A Content Glossary is located to the right of the page that provides details about each data element. See Figure 3.77 for an example of the General Information page.
Fill out your Business Information:
– U.S. Federal Government
– Federal Agency
– Federally Funded Research and Development Corporation
Figure 3.77: General Information Part 1
– Community Development Corporation
– Educational Institution. If you select Educational Institution these additional options will appear:
Historically Black College or University (HCBU)
Hispanic Servicing Institution
State Controlled Institution of Higher Learning
Figure 3.77: General Information Part 2
On the Financial Information page, you will enter the information necessary for the government to pay you for any goods or services you provide. If you do not have the information necessary to complete this page, contact your bank or financial institution.
– In rare circumstances you may find that you have more than one DO per record. In that case you may need to create a DUNS + 4 or DoDAAC+4 extension after your initial record is active. To do this return to this screen and select the “Add New Account Details” button to add the appropriate information.
Figure 3.78: Financial Information, Part 1
Figure 3.78: Financial Information, Part 2
In the Executive Compensation section, you are asked to provide information which supports the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended, reporting requirements. You may also refer to Public Law 110-252 dated June 30, 2008, Chapter 2, Section 6202.
– Name You must provide your top 5 executive compensated employees names. "Executive," means officers, managing partners, or any other employees in management positions.
– Title
– Total Compensation value - "Total compensation" means the cash and non-cash dollar value earned by the executive during the entity's preceding completed fiscal year. For more information on complete listing please review here.
The salary and compensation information you provide will not be publicly viewable in SAM, however, it will be made public in accordance with the FFATA. This Act requires this information to be supplied to the public (via usaspending.gov) in relation to federal awards (including federal contracts, federal financial assistance and expenditures) you receive, if applicable.
Figure 3.79: Executive Compensation
You are required to provide proceedings data about entity. You must answer up to three (3) qualifying questions to determine if this information is required. The questions you will be asked are displayed in Figure 3.81.
Figure 3.81: Proceedings Questions
If you answer “Yes” to all of the questions you must provide the following detailed information about each current proceeding against your entity:
Proceedings Information entered on or after April 15, 2011 is available to the public through the Federal Awardee Performance and Integrity Information System (FAPIIS) in accordance with the passing of the Supplemental Appropriations Act of 2010 (Section 3010 of Pub. L. 111-112).
Starting in July 2008, registrants were allowed to opt-out of public display of their record. Opting out may result in a reduction in Federal Government business opportunities, and subcontractors who choose this option will not be visible to prime contractors. Entities that have opted out will be removed only from the SAM public search, but will still be visible to users with For Official Use Only data access and will be provided in accordance with Freedom of Information Act (FOIA) requests. Please note that your banking information is treated as sensitive data and will not be displayed to the public regardless of your selection.
If you do not wish to allow the public to search and view your record:
NOTE: Your IGT information will automatically be opted out of public search and will only be available to users with For Official Use Only data access.
Assertions include, but are not limited to, data about the types of goods and services the entity provides optional Electronic Data Interchange (EDI) and information if the entity wishes to be included in the Disaster Relief Registry.
Upon completing your Core Data, enter your information about the types of goods and services your entity can provide. The data you provide assists the government in locating entities that can provide certain goods and/or services.
Figure 3.82: Enter NAICS
You also have the option to add Product and Service Codes (PSCs). This section works the same way as the NAICS section. PSC Codes are four-character codes used to identify the types of goods and services your entity can provide. Codes that start with a number indicate a product, codes that start with a letter indicate types of service. More information about PSCs can be found at https://www.acquisition.gov/PSC%20Manual%20-%20Final%20-%2011%20August%202011.pdf
Figure 3.83: Select PSC Codes
Figure 3.84: Intra-Governmental Transactions – Enter Size Metrics
Before your entity registration is complete, you will be asked to provide Mandatory POCs and Optional POCs. The POCs you will be asked to provide have been determined based on the answers you provided throughout the registration process. All Mandatory POCs must be completed before the registration may be submitted for certification.
Below (Table 3.5) is a list of the POC types that Federal Assistance and IGT registrants will see. See the glossary for more information on each POC type.
Table 3.5: Federal Assistance and Intra-Governmental Points of Contact
| POC Name |
Mandatory? |
Mandatory Data Elements |
|---|---|---|
Elimination POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Accounts Payable POC |
If you select buyer or buyer or seller |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Sales POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Accounts Receivable POC |
Mandatory |
First Name, Last Name, Email, |
Electronic Business POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Electronic Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business POC |
Mandatory |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Government Business Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Proceedings POC |
Mandatory if you have entered proceedings details. |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
Proceedings Alternate POC |
Optional |
First Name, Last Name, Email, Address, City and Country. Phone, State/Province (if US or Canada), ZIP/Postal Code, and Fax (US Only) |
All mandatory data elements must be completed to submit your registration. If you have done this successfully, you will see a green check mark next to each section in the navigation panel on the left side of the screen.
PLEASE NOTE: Your record is NOT yet active
Your entity’s registration will NOT be considered active until the following actions take place:
You will receive a confirmation email once the registration is activated. At that time, you will be eligible for Federal Financial Assistance from the U.S. Federal Government.
Your Entity Management record will have one of the following statuses as you go through the registration process:
Status |
Definition |
Draft |
The registrant has initiated an Entity Management registration and has completed the DUNS/DoDAAC validation but has not finished entering their Core Data information |
Work In Progress |
The registrant has completed all of their Core Data information but has not completed the remaining sections and has not submitted their registration. |
Submitted |
The registrant has successfully completed all of their Entity Management information and clicked on submit. SAM has submitted their information to have the TIN and CAGE code be validated by IRS and DLIS. It is estimated that the validation process by IRS and DLIS can take 3-5 days for each system. |
Active |
The Entity Management information has been completed by the registrant and the information has been successfully validated by IRS and CAGE. |
Expired |
If the registrant has not updated their Entity Management information at least once in the past 365, the registration becomes in-active. |
Deleted |
The registrant has taken action to delete their registration. |
Inactive |
The Entity Management record has been replaced by an updated record. The historical record is placed into the Inactive status. |
You can make changes to incomplete and complete registrations at any time. However, you may not edit submitted registrations that have not yet been activated. To edit your entity’s registration, follow these steps:
Figure 3.85: Search for Incomplete Registrations to Update Record
Upon clicking “Submit” you will receive a confirmation that you have successfully re-submitted your registration. You will also receive a confirmation email.
SAM connects to external databases that are considered to be the authoritative sources of information for specific data elements. These include D&B for business address information, ZIPInfo for congressional district information and IRS for delinquent debt information and SBA for the small business size protests. The data from these sources are appended to your entity registration automatically through SAM.
The Office of Management and Budget (OMB), in accordance with Section 743 of Division C of the FY 2010 Consolidated Appropriations Act, P.L. 111-117 requires civilian agencies to prepare an annual inventory of their service contracts. Services contracts are defined as any contract action for which the primary Product and Service Code (PSC) is that of a service and where the contract is valued at over $25,000. Thus, if a vendor is awarded a services contract that meets these thresholds, they will be required to provide additional information relative to that contract to support this inventory. SAM will provide a location to provide this information beginning in November 2012.
SAM will receive a list of all Contract Action Reports (CARs) that meet the requirements identified above from the Federal Procurement Data System (FPDS). Upon receipt of a CAR (or group of CARs) for a given DUNS, SAM will send an email to the users registered with your entity informing them that there are service contracts for which an action needs to be performed. The body of the email will advise that there is a role (SCI Reporter) that the administrator can assign to another user within the entity should they decide to delegate the task.
Note: If the entity does not already have a SAM registration, SAM will be unable to send an email (as we would have no profile information linked to that DUNS record). In this case, the CAR will be held until such time as the user creates a SAM account and registers their entity.
Users with the Entity Administrator, Entity Representative or the SCI Reporter roles will come into SAM to report on their contract actions (see Required Data section) by overall contract number, aka Procurement Instrument Identifier (PIID). SAM will provide a place to view each individual action within each PIID, but the numbers that the user is required to report upon should be at the PIID level (so for example, if you invoiced $20,000 against one action and $50,000 against another action, the amount reported should be $70,000).
You are required to submit an SCI report for each service contract over $25,000 in value. To access the SCI functionality:
–If your entity was registered in CCR, your data is already in SAM. You must create a SAM account, and then migrate your permissions to your new SAM account. When logging in, SAM asks you if you wish to migrate your account. Select “Yes” and follow the prompts on the screen. For more information, see Migrating a Legacy Account to SAM .
–If your entity was not registered in CCR and you have not yet registered it in SAM, you must register it in SAM. Login to your SAM account, select “Register/Update Entity,” and click “Register New Entity.” Follow the prompts on screen. For more information see Entity Management Registration .
Entity Administrator
Creates/edits/deletes an entity’s registration (formerly your CCR and ORCA registrations)
Assigns roles to other users
&ndashCreates/edits/deletes an entity’s SCI Reports
Formerly “Administrator” in CCR
Entity Registration Representative
– Services Contract Inventory (SCI) Reporter
If you do not already have one of these roles, you can:
You are required to submit an SCI report for each service contract over $25,000 in value. To access the SCI functionality:
Agency Administrator – Entity Management
If you do not already have one of these roles, you can:
Once you have the correct role, you can begin creating SCI reports.
Figure 3.86: Select “Service Contract Inventory”
Figure 3.87: Select DUNS
Next, select your service contract. Each service contract which meets the $25,000 threshold is displayed. You can search for a specific contract by Contract Number (PIID). For each contract, SAM displays the status of the SCI report under “Complete?” “Y” indicates that the SCI report for that contract is complete. “N” indicates that it is not complete. Select the appropriate contract and click “Add”
Figure 3.88: Select Contract
The Total Hours Spent is divided by 2080 hours to calculate the number of Full Time Employee (FTE) Equivalents.
Figure 3.89: Enter SCI Data
Once a user for your entity creates an SCI report, you are able to edit it or delete it. You will only be able to edit or delete an SCI report during the reporting period.
The SCI report is a yearly roll up of all contract actions for that year. Because this is the first year of this requirement, the SCI functions will not be available on SAM until December 15th, 2012. You have until January 15th, 2013 to complete all required SCI reports. After the reporting period ends, you will not be able to create or edit any reports.
Starting in 2013, all reporting will be done in October. SAM will receive a full set of CAR data from FPDS no later than October 4. Vendors will have between then and October 31 to fill out their additional data. Reports saved between October 4 and 31 will be editable by the vendor, but as of October 31 SCI functionality will be frozen to enable the compilation of an SCI report.
As an administrator in SAM, you are responsible for managing the users who have access to your entity. There are different types of administrators in SAM, each with specific privileges. Table 4.1 shows the administrators found in SAM and the users under their responsibility.
Table 4.1: Administrative Authority
| Administrator |
Users |
Federal / Non-Fed? |
|---|---|---|
Agency Roles Administrator |
Agency Administrator – Entity Management Agency Administrator – Exclusions Agency Exclusions Representative Agency Hierarchy Maintainer Office Registration Representative |
Federal Administrator |
Agency Administrator – Entity Management |
Agency Administrator – Entity Management Office Registration Representative |
Federal Administrator |
Agency Administrator – Exclusions |
Agency Administrator – Exclusions Agency Exclusions Representative |
Federal Administrator |
Entity Administrator |
Entity Administrator Entity Registration Representative Entity Registration Viewer Services Contract Inventory Reporter |
Non-Federal Administrator |
The users listed above are users that you can manage at your own entity or a lower level entity in your organization’s hierarchy.
Before reading on, note that on the website mandatory fields have been marked with an asterisk (*) to help you understand what data is required.
As a Federal Administrator you are responsible for managing which users have roles with your entity and any entities below you in your organization’s hierarchy in SAM. For instance, if you are the administrator at your organization’s national headquarters (and it is registered in SAM), you can assign roles at all of the offices (registered in SAM) that are underneath your headquarters.
You have authority over users only within your specified functional area however, if necessary, you can have additional administrator roles for other functional areas. Today in SAM, there are different Federal Administrators for Entity Management and Exclusions roles.
There are several ways to become an administrator in SAM:
As an administrator you have authority over a certain set of roles. The roles you can manage depend on your administrator type. Figure 4.1 displays the six Federal roles available in Phase 1. The Federal Administrator roles are displayed in red in the diagram. As an Administrator you can manage roles listed underneath your role in the diagram. You can also manage administrators with the same role as you.
Figure 4.1: Federal Roles
Federal roles include:
– Administrator who can assign all Federal Government roles
– CANNOT create an Entity Management registration (such as an IGT registration), an Exclusion record, or an Office on the Federal Hierarchy
– Primary responsibility is to create/edit/delete Entity Management registrations (such as IGT registrations, federal contract registrations, or federal assistance registrations) for your agency AND assign other users (known as Office Registration Representatives) to create\edit those records.
– Can also assign other Agency Administrators for Entity Management
– Formerly “Agency Registration Official” in FedReg or “Administrator” in CCR
– Creates/edits/deletes an agency’s exclusions
– Can assign others to be Agency Administrator for Exclusions
– Can assign the Agency Exclusion Representative role, if they choose to do so.
– Creates/edits exclusions
– The difference between this role and Agency Administrator - Exclusions role is that the administrator role can assign roles to users.
– Formerly “Debar User” in EPLS
– Can submit requests to Help Desk to add/update/remove Offices on the Federal Hierarchy
– Create/edits an Entity Management registration (such as IGT registrations, federal contract registrations, or federal assistance registrations)
– The difference between this role and Agency Administrator - Entity Management role is that the administrator role can assign roles to users.
– Formerly “Registrant “ in FedReg or “Maintenance User” in CCR
Entity Administrators are responsible for their managing which users have roles with their entity in SAM.
There are several ways to become an administrator in SAM
As a Non-Federal Entity Administrator you have authority over all users within your entity. Figure 4.2 displays the four Non-Federal roles available in Phase 1. The Non-Federal Entity Administrator role is displayed in red in the diagram. As an administrator you can manage roles listed underneath your role in the diagram. You can also manage other administrators in your entity.
Figure 4.2: Non-Federal Roles
Non-Federal roles include:
– Creates/edits/deletes Entity Management registration (both the registration and the representations and certifications portions)
– Can assign roles to others
– May view a registration
– May search public data
– May save search results
– Formerly “Administrator” in CCR
Since an Entity Administrator can access the functionality of all its users, you do not need to assign the other roles for your entity if you so wish.
– Edits an Entity Management registration (both the registration and the representations and certifications portions)
– May view a registration
– May search public data
– May save search results
– Formerly “Maintenance User” in CCR
– May view an Entity Management registration but only has read-only access
– May search public data
– May save search results
– Formerly “View Only User” in CCR
– Creates and maintains an entity’s SCI reports
– *This functionality will be available in SAM Fall 2012
The sections below cover the specific actions that you can take as an administrator of an entity:
As a Federal or Non-Federal Administrator for your entity, you can invite users to join your entity, allowing them to perform actions on your entity’s behalf. This section explains how you can invite users to your entity who do not currently have a role with your entity in SAM. Follow these steps to invite a user to join your entity:
Figure 4.3: Manage Entity Users: Invite Users Link
– You can search for your entity by its name, DUNS (if applicable), or code for that entity in the Federal Government hierarchy (only applicable if your entity is on the Federal Government hierarchy. This includes Department Code, Agency Code, Major and Sub-Command Codes, and Office Code).
– NOTE: An individual does not need to already have a SAM account prior to being invited.
– User already has a role under your authority. If you see this message, the user already has a role with your entity. You can manage this user’s role from your “Users List” page. For more information on managing an existing user’s role, see Managing Existing Users.
– User has pending role request to join your entity. For more information on managing a role request, see Managing Role Requests.
– User has pending invitation to join your entity. In this case you must delete the invitation if you want to send another one. For more information on how to manage an invitation, see Managing Invitations.
– User has existing role with entity that conflicts with your entity. Users cannot have a role with a Federal Government entity and a non-Federal Government entity using the same SAM account.
Figure 4.4: Found Matching Email Address
– NOTE: Roles are grouped hierarchically, which means that certain roles with more authority (the parent role) will automatically include the rights of other roles (children roles) with lesser authority. Click the “+” to see all the roles underneath that role.
Figure 4.5: Assign Roles Page
As an administrator, you have the ability to delete pending invitations that you have sent. To delete pending invitations, follow these steps:
Figure 4.6: Pending Sent Invitations Link
– NOTE: When you delete an invitation, the invitee will no longer have the ability to access the invitation.
As an administrator, you have the ability to manage users connected to your entity and any entities that are underneath you in your organization’s hierarchy. For more information on the hierarchy, see Hierarchy Maintenance. Follow these steps to manage your entity’s users in SAM:
Figure 4.7: Users List Link
Figure 4.8: Manage Entity Users Page
Figure 4.9: User Information
– For more information on how to modify a user’s role, see Adding/Removing User Roles.
As an administrator, you can add and remove a user’s roles within your entity. To do so:
Figure 4.10: Manage Roles Page
– Roles are grouped hierarchically, which means that certain roles with more authority (the parent role) will automatically include the rights of other roles (children roles) with lesser authority. Click the “+” to see all the roles underneath that role. Any children roles beneath the selected role will be selected as well.
– Role(s) Assigned – For roles which you are assigning
– Role(s) Removed – For roles which you have removed
– Role(s) Existing – For roles the user currently has
Occasionally you may need to remove all of a user’s roles. This is called disassociating a user. To do this:
As an administrator, you have the ability to unlock a user whose account is locked due to too many failed login attempts.
As the administrator, you will receive emails with role requests for your entity. You can see pending role requests under the “Manage Entity Users” section of your “My SAM” page.
Figure 4.11: Manage Roles Requests Page
If the requestor currently has roles with your entity, you can also manage a role request by:
As an Entity Administrator (or Agency Administrator – Entity Management for U.S Federal Government entities), you have the ability to deactivate your entire Entity Management registration.
Figure 4.12: Complete Registrations
– It is no longer searchable in SAM.
– All users lose their roles with that entity.
– You must contact the SAM Help Desk to reactivate your entity.
NOTE: If your Entity Management registration is for a U.S. Federal Government entity (so your agency has the authority to bid on grants and/or contracts and therefore, has registered as if they are a public entity), deactivating the registration will not affect your department/agency/office’s place on the Federal Government Hierarchy. (When an entity is placed on the hierarchy, this is called a node. The term node indicates that the entity exists on the hierarchy, and there is basic information entered for the entity such as name and address). Your entity in the Federal Government Hierarchy can still be active even if you have deactivated your Entity Management registration. In this case, your users’ roles will not affected by deactivating the registration. Your entity’s Entity Management registration, however, will no longer appear in SAM’s public search and as long as it is deactivated, your entity’s ability to bid on grants and contracts or conduct IGTs may be affected. If users for your entity performed other actions in SAM (like creating exclusion records), they could still perform these actions
In SAM, you can perform full text searches with or without a SAM account. However, if you wish to save your search results or see data that is not public, you must have a SAM account and have permissions to see non-public data. For more information on how roles and permissions relate to search, see Impact of Roles on Search Results.
When performing a search in SAM, be aware of the following disclaimer:
THIS WEBSITE CONTAINS DATA SUPPLIED BY THIRD PARTY INFORMATION SUPPLIERS, ONE OF WHICH IS DUN & BRADSTREET (D&B). THE D&B DATA, WHICH INCLUDES, BUT IS NOT LIMITED TO, INFORMATION RELATED TO THE DUNS NUMBER, IS PROVIDED FOR INTERNAL USE ONLY. BY USING THIS WEBSITE YOU AGREE THAT THE D&B DATA WILL BE USED FOR INTERNAL PURPOSES ONLY. UNDER NO CIRCUMSTANCES ARE YOU AUTHORIZED TO USE THE D&B DATA FOR COMMERCIAL, RESALE OR MARKETING PURPOSES (E.G., IDENTIFYING, QUANTIFYING, SEGMENTING AND/OR ANALYZING CUSTOMERS AND PROSPECTIVE CUSTOMERS). FEDERAL GOVERNMENT ENTITIES ARE AUTHORIZED TO USE THE D&B DATA FOR PURPOSES OF ACQUISITION AS DEFINED IN FAR 2.101. GSA ASSUMES NO LIABILITY FOR THE USE OF THE D&B DATA ONCE IT IS DOWNLOADED OR ACCESSED. THE D&B DATA IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. THE D&B DATA IS THE INTELLECTUAL PROPERTY OF D&B. IN NO EVENT WILL D&B OR ANY THIRD PARTY INFORMATION SUPPLIER BE LIABLE IN ANY WAY WITH REGARD TO THE USE OF THE D&B DATA. SYSTEMATIC ACCESS (ELECTRONIC HARVESTING) OR EXTRACTION OF CONTENT FROM THE WEBSITE, INCLUDING THE USE OF "BOTS" OR "SPIDERS", IS PROHIBITED.
There are several ways to access search capabilities in SAM. The Search tab is always displayed on the navigation bar at the top of the page.
Figure 5.1: SAM Navigation Bar
Figure 5.2: SAM Search Bar
You can also search from the SAM Homepage. To do so:
Figure 5.3: SAM Homepage Search
Figure 5.4: SAM Navigation Bar Search
You may enter any search term in the Search bar. When entering search terms, you can include special characters to narrow your search results.
If you run a search without entering any key words in the search box, SAM retrieves all public records in the system.
If the search results are more than one page, you can view the additional pages by clicking the page links at the bottom or top of the page (click on the number or “Next”) to view more results.
You can also sort your results by the following options:
In SAM, searches default automatically to display all record types and only active records. However, you can view only active records, only inactive records, or both active and inactive records by selecting the applicable status filters. You may also filter by functional area record type, such as Entity Management or Performance Information (Exclusion) Records. Along the left side of your screen are the filters that you may select. To apply a filter to your search:
Figure 5.5: Search Filters
– Location. Subfilters available are: City, State / Province, Zip Code, County, Congressional District, Metropolitan Statistical Area, Country
– Entity Name. Subfilters available are: Entity Name, DUNS, CAGE Code, Doing Business As Name
– Socio Economic Status. Subfilters available are: Minority Owned Business, Community Development Corporation, Labor Surplus Area Firm, Veteran Owned Business, Service Disabled Veteran Owned Business, Woman Owned Business, Woman Owned Small Business, Economically Disadvantaged Woman Owned Small Business, Joint Venture Woman Owned Small Business, Joint Venture Economically Disadvantaged Woman Owned Small Business, Self Certified Small Disadvantaged Business, SBA Certified 8A Program Participant, SBA Certified HUBZone Firm, AbilityOne (formerly JWOD) Non-Profit Agency
– Entity Type. Sub filters available are: U.S. Federal, State, Local, Tribal or Foreign Government Entity; Disaster Response Contractor; Business or Organization
– Products and Services. Sub filters available are: NAICS code, PSC
– Entity Information. Subfilters are: Entity Type, Individual Name, Entity Name, City, Country, Sate/Province, Zip Code, DUNS, CAGE code
– Agency. Subfilters are: Agency Name
– Exclusion Details. Subfilters are Exclusion Program, Active Date, Termination Date, Indefinite Indicator
Figure 5.6: Search Filter Example
You do not need a SAM account to perform a search for publicly available information. However, to view non-public information through Search, you need to have a SAM account and additional permissions. There are several ways to gain access to non-public data in searches.
After running a search, you can export the results. Click on one of the three buttons to export the data displayed on the search results page into the specified format:
Click the links located at the top or bottom of the results to export your search results.
If you are logged into your SAM individual account, you have the ability to save a search query. When saving a query, you are not saving the search results; rather, you are saving the search terms and filters that you have selected. Follow these steps to save a search query:
There are two ways to access and run your saved queries. For both options, you must be logged into SAM.
Figure 5.7: Accessing Saved Searches from the Search Results Page
On your “My Saved Queries” page, you can see all of your saved search queries. From this page you can run, view, or delete a query.
Figure 5.8: My Saved Queries Page
The data included in the search result will depend on the Functional Area record type. You can identify the record type by the text in the upper-left corner of the result.
– If you see an “Entity” search result, that entity has registered in SAM to be eligible for federal contracts, federal assistance and/or Intra-Governmental Transactions. You can see the status of the registration in the upper-right corner of the result, and you can determine if the entity has an active exclusion by looking in the bottom-left corner. To see the full registration, including its Entity Type, Business Types, and Purpose of Registration, click “View Details” then select “Entity Record” on the resulting page.
– If you see an “Exclusion” search result, that entity has an exclusion that exists for it. That entity may or may not have an Entity Management registration. You can see the status of the exclusion in the upper-right corner of the result. To view the entire record click “View Details.”
Figure 5.9: Entity Record
– If you see an “Exclusion” search result, an exclusion exists for that entity. That entity may or may not have an Entity Management registration record. You can see the status of the exclusion in the upper-right corner of the Exclusion result. You can see the status of the exclusion next to “Has Active Exclusion?” in the Entity search result. To view the entire record click “View Details.”
Figure 5.10: Expanded Exclusion Record
Each DUNS registered in SAM has only one corresponding “Entity” result. If the same entity has been excluded more than once, then entity has multiple exclusion records in SAM.
If you select “View Details” for an “Entity” result, that entity’s “Entity Dashboard” will open. The “Entity Dashboard” contains all relevant information about the entity. In the center of page you are presented with an overview of the entity. You can see the status of the entity’s registration and if there are any active exclusions against the entity.
On the left side of the page are navigation links that allow you to view the specific sections of the entity’s registration record as well as any exclusions against the entity.
– Core Data – Contains data such as DUNS Information, Business Types, TIN Information (if you have the appropriate access), and Financial Information (if you have the appropriate access). All entities complete this section.
– Assertions – Contains data such as NAICS, PSCs, Disaster Relief Information, EDI Information (if you have the permissions that allow you to access that data), and Size Metrics (if you have the permissions that allow you to access that data). All entities complete this except those registering for only grants and federal assistance.
– Representations and Certifications – Contains the entity’s responses to the FAR and DFAR questionnaire. This is only completed by entities registering for federal contracts.
– Points of Contact – This contains the POCs for the entity so that contact can be made with the right person within an entity, as needed. All entities complete this section.
– To view any past registrations, select a date from the drop down and click “View Historic Record.”
Figure 5.11: Entity Dashboard
When viewing exclusion records in SAM, you will notice several changes from how debarments were shown in the Excluded Parties List System (EPLS).
In SAM, exclusions categorization is simplified. Four categories take the place of the 70+ "Cause and Treatment codes" used in EPLS. The four categories are:
You will see one of these exclusion types for each exclusion. Each type is described in SAM by "Nature" and "Effect". "Nature" defines the reason for (nature of) the exclusion—why is the entity excluded. "Effect" explains what the exclusion means in terms of any restrictions or outcomes of the exclusion; it gives specific, award-related guidance to contracting officers, grants officials, and others when determining how to treat the excluded party, such as what can and can't be awarded to them.
Below that the Nature and Effect language, there is an Additional Comments field where the excluding agency may enter additional public comments about the exclusion to provide details not covered in the general Nature and Effect language.
To view the full exclusion record:
The data included in exclusion record will depend on the excluded entity’s classification. An excluded entity may be one of four Classification types:
If you are viewing an exclusion for an “Individual,” the individual’s street address fields will not be displayed. To verify the address of the individual:
The individual’s street address will never be displayed publicly.
You can view changes made to this exclusion. To do so:
Figure 5.12: Exclusion Record for Special Entity Designation
The Data Access section covers how you can gain access to data in SAM. You should read this section if you want to learn how to access SAM extracts and web services, as well as view sensitive data (such as Taxpayer Identification Number and MPIN) through SAM’s Search. In addition, this section covers system accounts, their features, and how they can receive data from and send data to SAM. Please see User Management in SAM for information on individual accounts.
NOTE: Only Federal Government employees or contractors working on behalf of the Federal government can request access to view sensitive data. If you are not one of these users, you can still perform searches for public data and use the public extracts and public web services.
Before reading on, note that on the website mandatory fields have been marked with an asterisk (*) to help you understand what data is required.
There are different ways for you to view data in SAM:
The same data may be provided in different formats in order to best accommodate your needs. Depending on the data you wish to view, you may need a SAM account. There are two types of accounts in SAM: system and individual. You should pick the account you want to create depending on your needs.
You should create an individual account if:
You should create a system account if:
The legacy systems (CCR, ORCA, EPLS, FedReg) allowed users to gain access to data through searches, extracts, and web services. In order to ease the transition to a new system, SAM will continue to web services and extracts in their legacy formats for one year after SAM goes live.
Table 6.1 shows which legacy-formatted web services/extracts require a SAM account. You do not need approval to create an account, but you may need approval to access particular extracts or web services.
Table 6.1: Legacy Extracts and Web Services
| Legacy Web Service/Extract |
Requires Account? |
Need Approval to Access? |
|---|---|---|
CCR Extract – Complete |
Yes |
Yes |
CCR Extract – FOIA |
No |
No |
CCR Extract – Sensitive |
Yes |
Yes |
CCR Extract – FOUO |
Yes |
Yes |
CCR Extract – MPIN |
Yes |
Yes |
CCR XML – Non-Proprietary |
Yes |
Yes |
CCR Extract – Proprietary |
Yes |
Yes |
CCR XML – Proprietary |
Yes |
Yes |
CCR XML – Sensitive |
Yes |
Yes |
FedReg Extract |
Yes |
Yes |
ORCA XML Extract |
Yes |
No |
EPLS Search Web Service |
No |
No |
Please Note: While the format of the extracts and web services remains the same, you will find them in a new location. the information for each record in the web service or extract will vary depending on what portions of the record the registrant completed.
To obtain access to extracts or web services that require access approval, follow the steps in Requesting Data Access Roles. For users who had access to web services/extracts requiring approval in the legacy systems, we have worked with them to ensure they have the right access in SAM. If for some reason you do not have the correct access you must request it by contacting the SAM Help Desk.
URL: www.fsd.gov
Hours: 8am - 8pm (Eastern Time)
U.S. Calls: 866-606-8220
International Calls: 334-206-7828
DSN: 866-606-8220
NOTE: When SAM stops publishing the legacy web services and extracts, you must start using the new SAM web services and extracts. If these new web services/extracts require approval to access, you must make sure that you have the appropriate SAM Data Access Role to continue accessing the data.
To create your system account, follow the steps below:
– Department/Agency Name. Mandatory only if you are from a Federal Government agency.
– Entity/Organization Name. Mandatory only if you are not from a Federal Government agency.
– Street Address
– City
– State/Province.
– ZIP. Only mandatory if your country is United States.
– Country
– Enter your System Implementation Name and System Name Abbreviation.
– Enter your system’s email address. This email address will be used for SAM communications. It is recommended that you use an email address that is specific to your system and not a personal email address. This allows your system account to continue to receive SAM communications even if a specific employee leaves your organization. You cannot use an email address that is used by another account in SAM.
– Enter either an IP address or domain name for your system.
– After entering the account information, click “Next.”
– At least eight characters total (but no more than fifteen characters are allowed)
– At least one number
– At least one letter
– At least one special character
– First and Last Name
– Email Address
– Phone Number
.
Since system accounts are designed for automated systems, they have access to limited functionality on the website.
When you login to your system account, the first page that you see is your “System Dashboard.” This is the centralized location for all the functionality you need access to in SAM. When you are logged into your account, you can always access this page by clicking the “My SAM” tab in the navigation bar.
Figure 6.3 is an example of a “System Dashboard.”
Figure 6.3: System Dashboard Page
On the left side of the page are your navigation links. These give you access to the functionality you need to do your job. Each header contains a list of processes and pages. Click on a header to see the links underneath.
At any point, you can modify your account’s information:
NOTE: You cannot modify your username nor can you modify your answer to the U.S. Federal Government Agency question.
To change your email address:
To change the system account password:
– At least eight characters total (but no more than fifteen characters are allowed)
– At least one number
– At least one letter
– At least one special character
You can also update the system POCs. POCs can perform activities associated with the account such as making a Data Access Request or calling the SAM Help Desk for assistance with the account.
– If you add additional POCs, you can also delete them by selecting “Delete” for that particular POC.
If you know you will not use SAM in any capacity in the future or if you do not wish to maintain your SAM account, you may choose to deactivate your SAM account. When you do this, any Data Access Roles that you have will be permanently removed, and your account will be placed in an inactive status.
All users have access to public data. If you need access to additional data not available, you can request access by completing a Data Access Request form. This request will need to be approved by both officials in your agency and the SAM PMO. Contact the SAM Help Desk to begin the process and acquire the appropriate forms:
URL: www.fsd.gov
Hours: 8am - 8pm (Eastern Time)
U.S. Calls: 866-606-8220
International Calls: 334-206-7828
DSN: 866-606-8220
With the consolidation of multiple legacy systems, SAM has redesigned how you gain access to data. SAM has grouped data based on sensitivity level and functional area into a Data Access Role. By having a certain Data Access Role you have access to the data that you need in a variety of formats. Currently only individual SAM accounts can request Data Access Roles. There are two Data Access Roles in SAM that give individual users access to additional non-public data.
Data Access Roles also individual SAM accounts the ability to view non-public data through search (similar to how CCR Tools worked).
You must submit a Data Access Request to receive a Data Access Role. You must be either a Federal Government employee or a Federal Contractor working on behalf of an agency to submit a request. Depending upon what you request, you will need to provide different approvers. The SAM PMO has final say on all Data Access Requests.
NOTE: If you are accessing SAM while logged in with your SAM account that is tied to a government email address, you automatically have FOUO Entity Management Data Viewer role; you do not need to request it.
Additionally, if you have a Federal Government role with an entity in SAM, you also automatically have the FOUO Entity Management Data Viewer role.
In SAM, you can view certain data without needing approval. You can always search for public information through SAM’s Search feature. You can also access the following legacy extracts and web services without a Data Access Role:
To learn more information about accessing these public web services/extracts you can either:
Figure 6.4: Interface and Data Access Information
OR
A Federal Government user that has created a SAM user account will automatically have the ability to view FOUO Entity Management data after they log in with their account. This is because when you create a SAM user account, you are required to enter an email address. By entering a government email address when creating the user account, the system will then be able to identify your account as a user with FOUO level access.
If you have the FOUO Entity Management Data Viewer role, and you are logged into your individual SAM account, you can view Entity Management FOUO data through SAM’s Search.
If you are accessing SAM from a Federal Government computer network (i.e. your IP address is .mil, .gov, si.edu, .dodea.edu, or .usuhs.edu), you automatically have the FOUO Entity Management Data Viewer role; you do not need to request it. You do not need a SAM account to perform searches for Entity Management FOUO data if you are coming from a government IP address.
With this role you can access Sensitive entity data such as an entity’s financial information as well as all Entity Management FOUO data.
If you have the Sensitive Entity Management Data Viewer role, and you are logged into your individual SAM account, you can view Entity Management Sensitive data through SAM’s Search.
If you need a Data Access Role, you can request one through SAM. You need an account (either system or individual) to submit a request. Only individual accounts can request a Data Access Roles though the website.
If you have an individual SAM account, to request a Data Access Role:
Figure 6.5: Data Access Links
– Entity Name
– Street Address
– City
– State/Province
– ZIP/Postal Code. Only mandatory if Country is United States.
– Country
– The Government Supervisor/Sponsor is the person in the government who can provide the initial approval for your request. You must provide your supervisor/sponsor’s:
First and Last Name
Job Title
Email Address (This must be a government email address)
Phone Number
– The Government Security Official is your government information security official. This is often the person responsible for your annual privacy and information security training. (NOTE: If you are a Federal Contractor, your must provide the information for a government security official.) You must provide:
First and Last Name
Email Address (This must be a government email address)
Table 6.2: Required Approvers
|
|
Public Data Viewer |
FOUO Entity Management Data Viewer* |
Sensitive Entity Management Data Viewer |
|---|---|---|---|
Federal Contractor (Individual) |
Automatic |
Government Sponsor + Security Official + SAM PMO |
Government Sponsor + Security Official + SAM PMO |
Government User (Individual) |
Automatic |
Government Supervisor + SAM PMO |
Government Supervisor + Security Official + SAM PMO |
*If you are accessing SAM while logged in with your SAM account that is tied to a government email address, you automatically have the FOUO Entity Management Data Viewer role; you do not need to request it. Additionally, if you have a Federal Government role with an entity in SAM, you also automatically have the FOUO Entity Management Data Viewer role.
– What you plan on using the data for.
– Who else in your entity will be using the data and why are they using it.
– If you are requesting anything higher than FOUO you need to explain what the data is being used for
Figure 6.6: Individual Account Data Access Agreement Form
If you have been listed as an approver for a Data Access Request, you do not need to create a SAM account to approve the request. To make a decision on the request:
– Select your decision from the drop down and provide the reason for your decision. Provide sufficient detail here so that either another approver or the requester can understand your decision.
– If you are approving a Government User’s request for Official User Only (FOUO) data, you must also provide the requestor’s Awareness Training Completion Date.
– If you have been identified as the Government Security Official, click “Government Security Official Approval.”
– You must provide your Job Title and Phone Number
– You must enter the requestor’s Awareness Training Completion Date
– Select your decision from the drop down and provide the reason for your decision. Provide sufficient detail here so that either another approver or the requester can understand your decision.
– As the Government Security Official, you also have the ability to view the information entered previously by the Government Sponsor/Supervisor by clicking “Government Sponsor/Supervisor Approval.” You cannot edit this information
– If you approve the request, it will be sent to the next approver. The user’s requested Data Access Roles will not become active until the SAM PMO approves the request.
– If you reject the request, SAM sends the requestor an email containing the reason why you rejected the request.
Once your request has been approved:
NOTE: Information is provided for all extracts but you can only access those for which you have been approved.
Once your request is approved, the data will automatically populate on the appropriate SAM pages. For example, when viewing an entity registration, data for which you have been approved will be displayed on the screen along with the rest of the record. This is similar to the Legacy CCR Tools functionality and is only available for an individual account. You must login to your SAM account in order to see the non-public data.
To access a CSV file of the extract, follow the instructions listed in the interface documentation. If you have a SAM account all interface documentation can be found by logging into your account and selecting either “Data Access” (if individual) or “System Data Access” (if system).
If you do not have an account and only want to access public extracts, click on the "Extracts" link on the navigation bar to access the Data Access Information section. From this page you can download the .CSV daily and monthly CCR Legacy Public Data files and the daily Exclusion Extracts Daily Package.
If you have an account with approved role to access proprietary or sensitive extracts, please log into SAM and click on the “Data Access” on the left hand navigation link. From here you can access the Entity Management Data or Exclusion Data.
To access data via web service or SFTP process, follow the instructions listed in the interface documentation. After you are approved for your System Account, you will receive an email from the SAM data aministrator providing you with specific information on the access IP address or URL link. You will need to use this information to have your servers access the appropriate SAM servers.
Please log in with your SAM System Account and click on the System Data Access link in the left hand navigation bar. Under the General Information section you can find additional information about the Data Access process. Under the Entity Management and Exclusions links, you can find sample files of the CSV files for Entity Management and Exclusions for the data access level that you have been approved for. Please review these documents and format your SFTP downloads as needed .
If you have a system that needs to send data to SAM, you must create a system account. To provide data to SAM you must first receive permission from the SAM Program Management Office (PMO). Contact the SAM Help Desk:
URL: www.fsd.gov
Hours: 8am - 8pm (Eastern Time)
U.S. Calls: 866-606-8220
International Calls: 334-206-7828
DSN: 866-606-8220
The Exclusions area within the Performance Information functional area of SAM, formerly the Excluded Parties List System (EPLS), identifies those parties excluded from receiving federal contracts, certain subcontracts, and certain types of federal financial and non‑financial assistance and benefits. SAM keeps the user community aware of administrative and statutory exclusions across the entire government and individuals barred from entering the United States. The more commonly used terms of ‘suspensions’ and ‘debarments’ reflect exclusions. It is important that the user reviewing SAM records to determine federal award eligibility closely read the nature (cause) and effect language present on each exclusion record to determine applicability for their planned award.
While Exclusion Records are publicly available, only users with one of the following roles may create and edit the records in SAM:
Before reading on, note that on the website mandatory fields have been marked with an asterisk (*) to help you enter information into the correct fields.
In SAM, certain key terms have been changed to reflect the action taken on exclusions. Table 7.1 highlights those changes.
Table 7.1: EPLS Terms vs. SAM Current Terms
| Legacy EPLS Terms |
SAM Current Terms |
|---|---|
Cause |
Nature (Cause) |
Treatment |
Effect |
CT Action |
[Discontinue] |
Action Date |
Active date |
Archived |
Inactive |
Agency Contact |
Agency POC |
Permanent |
[Discontinue] |
CT Code |
Exclusion Type |
Classification Type: Entity |
Classification Type: Special Entity Designation |
Address |
Primary Address |
Additional Address |
Alternate Address |
Agency |
Excluding Agency |
Description |
Additional Comments |
In EPLS, the legacy system in which exclusion records were maintained, each record was identified with a Cause and Treatment Code (CT Code). CT Codes were identified by letters or letters and numbers (for example, A, H1, JJJ) and included descriptions of the cause of the exclusion and the treatment accorded to the excluded party.
In SAM, CT Codes have been replaced with the following four Exclusion Types:
Each Exclusion Type now has a standard language that automatically appears in the record in SAM. Figure 7.1 is an example of the standardized language populated by the system for the Nature (Cause) and Effect fields.
Figure 7.1: Nature (Cause) and Effect Language
New exclusion records created in SAM will no longer be identified with CT Codes. Instead, they will be associated with one of the four Exclusion Types. All requests to modify or add an Exclusion Type must be submitted as a change request through the SAM Change Control Board (CCB) representative for your agency. \
NOTE: In EPLS, the term “exclusion type” was associated with the type of Program for the exclusion, such as Reciprocal, rather than the CT Codes. For records that were entered into EPLS prior to the implementation of SAM, their CT Codes have been carried over and will display on each record. However, these CT codes cannot be modified.
Records created in EPLS have both a CT Code and an Exclusion Type listed.
When viewing an exclusion record that was originally created in EPLS with a CT code, you can select the CT Code displayed on the page to view the legacy CT Codes and their associated description. Each CT Code is linked to one Exclusion Type.
| Exclusion Type |
Nature (Cause) & Effect |
|---|---|
Preliminarily Ineligible (Proceedings Pending) |
Nature (Cause): Preliminarily ineligible based upon adequate evidence of conduct indicating a lack of business honesty or integrity, or a lack of business integrity, or regulation, statute, executive order or other legal authority, pending completion of an investigation and/or legal proceedings; or based upon initiation of proceedings to determine final ineligibility based upon regulation, statute, executive order or other legal authority or a lack of business integrity or a preponderance of the evidence of any other cause of a serious and compelling nature that it affects present responsibility. Effect: Procurement:
Nonprocurement:
|
Ineligible (Proceedings Completed) |
Nature (Cause): Determined ineligible upon completion of administrative proceedings establishing by preponderance of the evidence of a cause of a serious and compelling nature that it affects present responsibility; or determined ineligible based on other regulation, statute, executive order or other legal authority. Effect: Procurement:
Nonprocurement:
|
Prohibition/Restriction |
Nature (Cause): May be subject to sanctions pursuant to the conditions imposed by the U.S. Department of the Treasury (Treasury) Office of Foreign Assets Control (OFAC), or subject to a sanction, restriction or partial denial pursuant to the conditions imposed by the U.S. Department of State (STATE) or Federal agency of the U.S. Government Effect: If you think you have a potential match with an OFAC listing, please visit the following section of OFAC's website for guidance: |
Voluntary Exclusion |
Nature (Cause): Accepted an agreement to be excluded under the terms of a settlement between the person and one or more agencies. Effect: These persons are excluded in accordance with the terms of their voluntary exclusion agreement. See the agency note in the Additional Comments field to ascertain the extent of the exclusion or the limit on the person's participation, in covered transactions. If there is no note, contact the agency taking the action for this information. |
Table 7.3 shows you how the CT Codes used in EPLS correlate to the four different Exclusion Types in SAM. You may also access this information in SAM Help.
| CT Codes |
Description |
Exclusion Types |
|---|---|---|
A1; B; J1; K; N1; O; Q; S; S1; W |
1. Suspension 2. Blocked Pending Investigation 3. Proposed Debarment |
Preliminarily Ineligible (Proceedings Pending) |
08-INA-01; 08-INA-02; 10-VA-01; 10-VA-02; A; AA; C; C1; CC; D; DD; E; EE; F; FF; G; GG; I; I1; J; L; N; P; R; R1; RR; RRR; SS; U; V; |
1. Debarment 2. Denial 3. Disqualified 4. Termination from Eligibility 5. Ineligible 6. Conviction 7. Excluded |
Ineligible (Proceedings Completed) |
03-BSE-01; 03-DP-01; 03-ENT-01; 03-FTO-01; 03-SDGT-01; 03-SDN-01; 03-SDNT-01; 03-SDNTK-01; 03-SDT-01; 03-TLGE-01; 10-CIS-01; 10-ISA-01; 11-USDA-01; BB; BPI-SDGT; BPI-SDNT; BPI-SDNTK; H; H1; H2; JJ; JJJ; M; QQ; VV; VVV; X; XXX; YYY; Z; Z1; Z2; Z3; ZZZ |
1. License or Approval Revoked 2. Sanctioned 3. Partial Denial |
Prohibition/Restriction |
T |
1. Voluntarily Excluded |
Voluntary Exclusion |
As an Agency Exclusions Administrator or Agency Exclusions Representative, you have access to Exclusions functionality via the left navigation panel on your “My SAM” page.
Figure 7.2: My Exclusions Link
On the “My Exclusions” page, you can access the list of exclusions that you have created and perform a search of your exclusions that you have created through the SAM application.*
To do so:
Figure 7.3: Search My Exclusions
* Please note that any exclusions that you created through the Legacy EPLS system can only be accessed and viewed through the Search module from the navigation bar
On the “My Agency’s Exclusions” page, you can access the list of exclusions created by your agency and perform a search of your agency’s exclusions.
To do so:
Figure 7.4: Search My Agency’s Exclusions
The Agency Exclusion POC page provides an alphabetical listing of federal agency points of contact and their associated contact information, which is publicly available. Any question about an exclusion that has been created by someone at the Agency should be directed to this individual.
If you are a Public User:
If you are an Exclusions Administrator or Representative:
If you are an Agency Exclusions Administrator, you are responsible for creating and maintaining the POC list for your agency. NOTE: Individuals designated as a POC do not need to have a SAM user account and are not required to hold this SAM role.
To manage your POC list:
Figure 7.5: Agency Points of Contact
To create a new exclusion in SAM:
Figure 7.6: Add New Exclusion
Figure 7.7: Select Agency
– Individual - A person without a valid D&B Data Universal Numbering System (DUNS) number.
– Firm - A company with a valid D&B Data Universal Numbering System (DUNS) number.
– Special Entity Designation - Any entity that is not a vessel, individual or firm.
– Vessel - A mode of transportation capable of transport by water.
Individual:
– First and Last Name
– Country
– If U.S.A. is selected: Address Line 1, City, and State
Firm:
– DUNS number OR
– Organization Name and Country
– If U.S.A. is selected: City and State
Special Entity Designation:
– Organization Name
– Country
– If U.S.A. is selected: State
Vessel:
– Organization Name
– Country
– If U.S.A. is selected: State
Your search criteria will display at the top of the results page.
To update your search criteria:
If no matches are found, or if you do not want to select a search result:
Figure 7.8: Exclusion Search Results
Figure 7.10: Primary and Alternate AddressesExclusion Program
Prior to August 1995, there were three distinct exclusion programs: Reciprocal, Procurement, and Non-Procurement. The Reciprocal program list is a comprehensive list of both procurement and non-procurement program exclusions. All exclusionary actions initiated on or after August 25, 1995, are excluded government-wide from both procurement and non-procurement programs and are being added to the Exclusions portion of Performance Information as Exclusion Program: Reciprocal.
The Federal Register dated June 26, 1995, published the final regulation that establishes reciprocity between the procurement and non-procurement debarment and suspension systems. Therefore, individuals, businesses, contractors and entities listed under this exclusion program are ineligible to participate in federal procurement contracts and sales program and non-procurement federal financial and non-financial benefit and loan programs (unless otherwise noted).
Classification Type
Exclusion Type
Active Date
The Active Date represents the date that the exclusion became active, when the entity is no longer able to do business with the Federal Government. NOTE: This was known as Action Date in the legacy system (EPLS). Key points pertaining to the Active Date:
Termination Date
Exclusions are for a specified term as determined by the excluding agency. This date represents the date the exclusion will be removed from the current list of active exclusions and placed in the inactive list, formerly referred to as the archived list. If there are no other active exclusions for the entity, it will become eligible to do business with the Federal Government when the Termination Date is reached. If you have questions on an exclusion’s duration, contact the Agency Exclusion POC identified in SAM Help.
Additional Comments
Cross-References
Cross-References allow you to identify and connect active exclusion records when more than one party is involved in the same exclusion, or when a party is operating under more than one name and/or address. When a cross-reference is created, you must indicate one of the below aliases referred to as a “Cross-Reference Type” in SAM.
–AKA – Also Known As
–FKA – Formally Known As
–PKA – Previously Known As
–DBA – Doing Business As
–NKA – Now Known As
–Cross-Reference
Figure 7.11: Search Active Exclusions
Figure 7.12: Cross-Reference Search Results
When a cross-reference is created, you must select the “Cross-Reference Type.”
More Locations
Figure 7.13: View More Locations
– SAM will treat each firm added via the “Search More Locations” method as a separate, individual record.
– The primary record and all selected search results will automatically become cross-references to each other; the Cross-Reference Type will default to “Cross-Reference” for all of the records.
– The primary record and all selected search results will retain identical exclusion data entered previously to include: Exclusion Type, Excluding Agency, Active Date, Termination Date/Indefinite indicator, and any additional comments.
Review
Figure 7.14: Exclusion Review Page
Figure 7.15: Confirmation
To edit an existing exclusion record:
Figure 7.16: View Exclusion
Figure 7.17: Edit Exclusion
D&B monitors all DUNS records in SAM to ensure that the system has the most current information. If information on a DUNS record in D&B changes, such as an address or legal business name, and that DUNS number is associated with an active exclusion record in SAM, D&B will notify SAM of the updates.
The system tracks a history of all changes made to an exclusion record. Anyone can view an exclusion record’s history, including users without an individual SAM Account.
Figure 7.17: Access Record History
The Exclusions Upload interface allows users to upload a file with one or more XML forms that contain specifications for entities subject to exclusion. Before attempting to upload exclusion data to SAM, please note the following:
To upload an XML file to SAM:
The Web Service Interface allows agency users to manage exclusions via a web service. Authorized users with a valid username and password will be able to search, submit, update and delete exclusions. Some operations may require access to lists of available SAM Exclusions data, such as the list of available agencies. Refer to the Data Access section found in SAM Help for information on how to obtain the appropriate account to access the web service interface.
In SAM you can search for multiple exclusions using the available Exclusions Search Web Service. The WSDL required for this Web Service can be found at; https://gw.sam.gov/epls/services/EPLSSearchWebService?WSDL,
.
SAM keeps organizational hierarchies for entities registered in SAM. For U.S. Federal Government entities, SAM maintains its own hierarchy for various departments and agencies. For all other types of entities registered in SAM (such as businesses and organizations), SAM uses the DUNS hierarchy provided by D&B.
The hierarchy represents the “family tree” for an organization and enables:
The sections below focus specifically on the Federal Government Hierarchy and how it is managed in SAM.
Before reading on, note that on the website mandatory fields have been marked with an asterisk (*) to help you understand what data is required.
The SAM Federal Government Hierarchy is used to organize Federal Government users and the records they create in the system into one overall structure or “family tree.” When an entity is placed on the hierarchy, this is called a node. The term node indicates that the entity is defined, it exists on the hierarchy, and there is basic information entered for the entity such as name and address. A node entry in the hierarchy never expires, but it can be updated by the Agency Hierarchy Maintainer or the GSA PMO.
In the course of doing business you may provide more information about the node, for example, if you wish to perform Intra-Governmental transactions, you will have to fill out additional information about the node in an Entity Management record. The Entity Management record can expire if not renewed or updated every twelve months, but the node will remain on the hierarchy. For Federal Government users, your entity must exist on the hierarchy before you can get roles with it, and before you can take actions within SAM on behalf of the organization. However, an entity may exist on the hierarchy without having users associated to it.
SAM’s Federal Government Hierarchy contains the following node levels:
The node levels must be in this order. Node levels can be skipped, but cannot work in reverse (for example, an Office cannot be the parent of an Agency). Offices can exist under any node level of the hierarchy (so an office can be established under a Department). Figure 8.1 below shows this graphically.
Figure 8.1: Sample SAM Government Hierarchies
The hierarchy also supports administrative capabilities, giving individuals with the Agency Administrator role the ability to manage users and records at any lower level nodes in their hierarchy. For instance, if you have administrator rights to a Department node/level, you can manage records, perform actions and manage users for your own entity as well as any agency or office below you on the hierarchy.
Within a department/agency, the Agency Hierarchy Maintainer role is responsible for maintaining the Offices within their portion of the hierarchy. As the Hierarchy Maintainer, it is important that you review the list of Agencies and Offices adn ensure that they are the most updated and accurate listing for your Department. If you notice any discrepencies, you must contact the SAM Help Desk to report the inconsistancies.
If you do not have this role and wish to request it, follow the instructions outlined in Roles. If the Agency Hierarchy Maintainer wishes to create a new agency in the hierarchy he or she must contact the SAM Help Desk (www.fsd.gov).
You can access the hierarchy functionality undernath the “Manage Federal Hierarchy” link on your “My SAM” page.
Figure 8.2: Manage Federal Hierarchy
To add an Office to the Federal Government Hierarchy:
Figure 8.3: Select a Parent Node
Figure 8.4: Provide Information for the New Office
To modify an Office’s information, follow the steps below:
Figure 8.5: Edit Node Information Page
To move an Office within your hierarchy:
Figure 8.6: Current Parent Node / Details
– You cannot select another Office to be a parent of an Office.
– You cannot select an inactive Agency or Department as the parent.
Figure 8.7: Moved Office
As the Agency Hierarchy Maintainer, you may receive requests to add new Offices to your section of the hierarchy. To manage these requests:
Figure 8.8: Federal Hierarchy Requests Link
Any Government Civilian (Non-DoD) user can request to add a civilian office to the hierarchy. DoD offices may not be added via the SAM website. To do so:
Figure 8.9: Request Role with New Entity Link
Figure 8.10: Request Entity Be Added to the Federal Hierarchy
To create a new entity in the Federal Government Hierarchy you must submit a ticket to the SAM Help Desk at www.fsd.gov.
The SAM Help Desk will take your request and route it through the SAM Program Office. The SAM Program Office will confirm with you and the Agency Hierarchy Maintainer that the information in the SAM Help Desk ticket is correct.
On the SAM Help Pages you can find the training materials and information you need to successfully navigate SAM. SAM Help includes:
Figure 9.1: SAM Help Links
On the General Information Pages you can find the most updated information about the SAM site. Information in this section includes :
If you have a question about SAM or require assistance, select “Contact Us” for information on how to contact the SAM Help Desk, which is run by the Federal Service Desk (FSD). For policy related questions, contact your contracting officer or grants official.
Refer to the FAQs found in “SAM Help” before contacting the FSD. If the FAQs do not answer your question, please contact FSD for additional support.
URL: www.fsd.gov
Hours: 8am - 8pm (Eastern Time)
U.S. Calls: 866-606-8220
International Calls: 334-206-7828
DSN: 866-606-8220
Figure 10.1: SAM Help Links
| Acronym |
Acronym Description |
|---|---|
ABA |
American Banking Association |
ACH |
Automated Clearing House |
ALC |
Agency Location Code |
AKA |
Also Known As |
ANSI |
Alaskan Native Servicing Institution |
ARO |
Agency Registration Official (List) |
CAGE |
Commercial and Government Entity |
CAPTCHA |
Completely Automatic Public Turing Test to Tell Computers and Humans Apart |
CCR |
Central Contractor Registration |
CFDA |
Catalog of Federal Domestic Assistance |
CFO |
Chief Financial Officers |
COTS |
Commercial Off The Shelf |
CPARS |
Contractor Performance Assessment Reporting System |
CSV |
Comma Separated Value |
CT |
Cause and Treatment (Codes) |
D&B |
Dun and Bradstreet |
DAR |
Data Access Request |
DBA |
Doing Business As |
DFARS |
Defense Federal Acquisition Regulation Supplement |
DO |
Disbursing Office or Delivery Order |
DOD |
Department of Defense |
DODAAC |
Department of Defense Activity Address Code |
DUNS |
Data Universal Numbering System |
EDI |
Electronic Data Interchange |
EDWOSB |
Economically Disadvantaged Women-Owned Small Business |
EFT |
Electronic Funds Transfer |
EIN |
Employee Identification Number |
EPA |
Environmental Protection Agency |
EPLS |
Excluded Parties List System |
eSRS |
electronic Subcontracting Reporting System |
FAPIIS |
Federal Awardee Performance and Integrity Information System |
FAR |
Federal Acquisition Requirement |
FBO |
Federal Business Opportunities |
FedReg |
Federal Agency Registration |
FEMA |
Federal Emergency Management Agency |
FFATA |
Federal Funding Accountability and Transparency Act |
FKA |
Formally Known As |
FOUO |
For Official Use Only |
FPDS |
Federal Procurement Data System |
FSC |
Federal Supply Codes |
FSD |
Federal Service Desk |
FSN |
Fiscal Station Number |
FSRS |
FFATA Subaward Reporting System |
GSA |
General Service Administration |
HCBU |
Historically Black College or University |
HSI |
Hispanic Servicing Institution |
IAE |
Integrated Acquisition Environment |
IGT |
Intra-Governmental Transactions |
IPAC |
Intra-Governmental Payment and Collection |
IRS |
Internal Revenue Service |
IT |
Information Technology |
JWOD |
Javits Wagner O’Day (JWOD) Act |
LLC |
Limited Liability Company |
MPIN |
Marketing Partner Identification Number |
NAICS |
North American Industry Classification System |
NCAGE |
North Atlantic Treaty Organization Commercial and Governmental Entity |
NHSI |
Native Hawaiian Servicing Institution |
NKA |
Now Known As |
NPI |
National Provider Identifier |
ORCA |
Online Representations and Certifications Application |
PII |
Personally Identifiable Information |
PKA |
Previously Known As |
PMO |
Program Management Office |
POC |
Point of Contact |
PPIRS |
Past Performance Information Retrieval System |
PSC |
Product and Service Code |
PTAC |
Procurement Technical Assistance Center |
SAM |
System for Award Management |
SBA |
Small Business Administration |
SCI |
Services Contract Inventory |
SDB |
Small Disadvantaged Business |
SFTP |
Secured File Transfer Protocol |
SSN |
Social Security Number |
TIN |
Taxpayer Identification Number |
URL |
Universe Resource Locator |
WDOL |
Wage Determinations On Line |
WOSB |
Women-Owned Small Business |
XML |
Extensible Markup Language |
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Three unique content glossary sections:
- Entity Management Content Glossary
- Representations and Certifications Content Glossary
- Performance Information Content Glossary
Entity Management Content Glossary
| Term |
Definition |
|---|---|
Contracts |
This option is for those who wish to be eligible for federal contracts. By selecting Yes you well notice that the answer for Financial assistance will also be default to Yes. This simply indicates that you are required to complete the same registration sections as those interested in financial assistance. U.S. Federal Government entities may select this option if they have the authority to be eligible for federal contract awards.
|
Grants and other Federal Financial Assistance |
This option is for those who plan to apply for Federal Financial Assistance awards (e.g. grants and cooperative agreements). This term replaces "Grants" in CCR. U.S. Federal Government entities may select this option if they have the authority to be eligible for financial assistance awards. . |
Intra-Governmental Transactions |
This option is only for U.S. Federal Government entities that plan on performing intra-governmental transactions (i.e., federal agency transfers of funds amongst themselves).
|
Federal Government |
The United States Federal Government established by the Constitution to govern the constitutional republic of 50 states, one district and the territories that is the United States of America. It encompasses all Departments and Agencies of the Executive Branch as well as the Legislative and Judicial Branch. A federal government entity may register in SAM to be eligible for contracts, federal financial assistance, or intragovernmental transactions. It is distinct from the other levels of government (State, Local), Tribal Governments, or Foreign Governments, as well as commercial enterprises.
|
U.S. State Government |
A government of one of the 50 states that make up the United States of America. A state government entity may register in SAM to be eligible for contracts or federal financial assistance. It is distinct from the other levels of government (Federal, Local), Tribal Governments, or Foreign Governments, as well as commercial enterprises.
|
U.S. Local Government |
A government of a locality (city, county, etc) within one of the 50 states that make up the United States of America. A Local Government entity may register in SAM to be eligible for contracts or federal financial assistance. It is distinct from the other levels of government (Federal, State), Tribal Governments, or Foreign Governments, as well as commercial enterprises.
|
Tribal Government |
The independent government of an indigenous tribe within the borders of the United States of America that has local sovereignty as a tribal nation. A Tribal Government entity may register in SAM to be eligible for contracts or federal financial assistance. It is distinct from the other levels of government (Federal, Local, and State) and Foreign Governments, as well as commercial enterprises.
|
Foreign Government |
The government of a country other than the United States of America. A Foreign Government entity may register in SAM to be eligible for contracts or federal financial assistance. It is distinct from the United States Government and Tribal Governments, as well as commercial enterprises.
|
DUNS |
The Data Universal Numbering System (DUNS) Number is a unique nine-character identification number provided by the commercial company Dun and Bradstreet (D&B). Call D&B at 1-866-705-5711 or access their website at http://fedgov.dnb.com/webform if you do not have a DUNS Number. International registrants may also contact SAMhelp@dnb.com.
|
Refresh D&B Data |
THE REFRESH BUTTON WILL ONLY BE VISIBLE AFTER YOU HAVE SUCCESSFULLY COMPLETED YOUR REGISTRATION. Use the "Refresh D&B Data" button only if you have recently called D&B to make a change to your information, but the changes are not yet showing up in SAM. FYI: The D&B System itself can take up to 2 hours to update.
|
DODAAC |
FOR U.S. FEDERAL GOVERNMENT DEPARTMENT OF DEFENSE ENTITES ONLY. The Department of Defense Activity Address Code (DODAAC) for non-civilian government agencies (DoD) uniquely identifies a unit, activity, or organization that has the authority to requisition and/or receive material. This field should be filled with the letters "DOD" followed by the agency's 6 digit DoDAAC number.
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D&B Legal Business Name |
Enter the legal name by which you are incorporated and pay taxes. If you commonly use another name, such as a franchise, licensee name, or an acronym, then include that in the Doing Business As space. Your legal business name as entered on the registration MUST match the legal business name at D&B. If the information does not match, your registration may be rejected during processing.
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DODAAC Legal Business Name |
FOR U.S. FEDERAL GOVERNMENT DEPARTMENT OF DEFENSE ENTITES ONLY. Enter the Organization Name as provided by the Defense Automatic Addressing System Center (DAASC) for the entity. This will be checked against the DoDAAC records for accuracy.
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DBA Name |
Doing Business As (DBA) is the commonly used other name, such as a franchise, licensee name, or an acronym. Do not type “same” or “as shown above” in the DBA field.
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Address Information |
This information must match what is in your D&B registration. All known address information, physical street address, City, State, Zip, Foreign Province Code, and Country should be entered by the user and will be sent to Dun and Bradstreet (D&B) for validation. D&B will return a match on all address fields, validating to SAM that your entity is the same as the one registered in their database. Once confirmed, SAM will use the D&B address information throughout the system. The address information cannot be edited in SAM. In order to change this information, registrants must go to the D&B website (http://fedgov.dnb.com/webform/).
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Address Line |
Enter your first address line here. It should match the address line provided when you registered for your DUNS number. P.O. Box and c/o may not be used in this space. You may not register a branch of the business with the branch address and the headquarters DUNS Number. Your Address line as entered on the registration MUST match the Address line at D&B. If the information does not match, your registration may be rejected during processing.
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City |
Enter your city as it appears in your D&B registration. If the information does not match, your registration may be rejected during processing.
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State / Province |
Enter your state, or foreign registrants, your province as it appears in your D&B registration. If the information does not match, your registration may be rejected during processing.
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Zip Code / Postal Code |
Enter your zip code + 4 or for foreign registrants, your postal code as it appears in your D&B registration. If the information does not match, your registration may be rejected during processing. |
Country |
Enter your country as it appears in your D&B registration. If the information does not match, your registration may be rejected during processing.
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Enter the date the business was formed or established here. This may be used to distinguish you from others with similar names. You must enter the date as mm/dd/yyyy (example: 01/01/1995).
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Enter the day on which your business closes the fiscal year. For example, if you use the calendar year, enter 12/31. When entering the information on the web site, you must enter as mm/dd.
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If you do business or are identified as a division of a larger company, enter the proper name for your division here. Otherwise, leave blank.
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If a number identifier commonly distinguishes your division, enter that in the division number field here. Otherwise, leave blank. |
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If applicable, provide your entity's web page Universe Resource Locator (URL) here. Both upper and lower cases are acceptable.
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The congressional district will be pre-populated based on the zip-code in the entity's physical address.
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The Marketing Point of Contact Identification Number (MPIN) is a self-created password that will be shared with other authorized partner applications (e.g. PPIRS) and is used to access these systems. You will also use it again as a means of signing your Tax Identification Number consent form, if applicable, later in the registration process so please remember it! You should guard it as you would other passwords. The MPIN must contain nine characters, at least one alpha and one numeric character each. It should not contain spaces or special characters.
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Mailing Address Type |
If you are unable to receive mail at your physical address, enter a mailing address here. A Post Office Box is permissible.
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Address 1 |
If you are unable to receive mail at your physical address, enter a mailing address here. A Post Office Box is permissible.
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Address 2 |
If you are unable to receive mail at your physical address, enter a mailing address here. A Post Office Box is permissible.
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City |
If you are unable to receive mail at your physical address, enter a mailing address city here.
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State / Province |
If you are unable to receive mail at your physical address, enter a mailing address state or province here.
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State / Province |
If you are unable to receive mail at your physical address, enter a mailing address state or province here.
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PLEASE NOTE: If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a Taxpayer Identification Number (TIN). A Taxpayer Identification Number (TIN) is a 9 digit identification number used by the Internal Revenue Service (IRS) in the administration of tax laws. It is issued either by the IRS or the Social Security Administration (SSA). The choices provided for TIN Type include: Employer Identification Number "EIN", or Social Security Number "SSN". Find more information on these TIN types: http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html.
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PLEASE NOTE: If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a Taxpayer Identification Number (TIN). An Employer Identification Number (EIN) is also known as a federal tax identification number, and is used to identify a business entity. It is also used by estates and trusts. This number helps SAM uniquely identify your business, and will be validated by the Internal Revenue Service (IRS). As a rule, if you are a business then you have an EIN. Find more information or to apply for an EIN go to: http://www.irs.gov/businesses/small/article/0,,id=98350,00.html
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PLEASE NOTE: If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a Taxpayer Identification Number (TIN). The Social Security Number (SSN) assigned by the Social Security Administration (SSA) may be used ONLY by sole proprietors in place of an Employer Identification Number (EIN). This number will be validated by the Internal Revenue Service (IRS) and is required to be used by the offeror in reporting income tax and other returns. Please note that if an SSN is entered here it will not be treated as Privacy Act data as it is being offered in relation to the registering entity. If you would prefer to use an EIN, you can obtain one here: http://www.irs.gov/businesses/small/article/0,,id=98350,00.html.
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Tin Consent |
The registrant authorizes the Internal Revenue Service (IRS) to validate that the Legal Business Name and Taxpayer Identification Number (TIN) (Employer Identification Number or Social Security Number) provided by the registrant matches or does not match the name and/or name control and TIN in the files of the IRS for the most current tax year reported. Without this consent, a registrant's tax return information, including registrant's name and TIN, is confidential. In order to complete your SAM registration and qualify as a registrant eligible to bid for federal government contracts or apply for federal assistance awards (e.g. grants and cooperative agreements) you will need to pass the “TIN Match”. You will not be allowed to have an active SAM registration without a validated TIN. It may take three to five business days to validate new and updated records with the IRS prior to becoming active in SAM. If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a Taxpayer Identification Number (TIN), and thus this section is not required.
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Please enter the name exactly as it appears on your tax returns. It is often different from the Legal Business name or the D&B name, so be sure to use the name recognized by the IRS. The TIN and Taxpayer Name combination you provide must match exactly to the TIN and Taxpayer Name used in federal tax matters.
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Taxpayer Address |
Enter your address information exactly as it appears on your tax returns. This may be different than your Dun and Bradstreet address information, so be sure to use the address recognized by the IRS. |
Taxpayer Street Address 2 |
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Taxpayer City |
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Taxpayer State |
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Taxpayer Zip+4/Postal Code |
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Taxpayer Country |
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Type of Tax |
The type of tax paid to the IRS. This will be prefilled by the system to say: "Applicable Federal Tax."
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Tax Year (Insert Most Recent Tax Year) |
Enter the most recent tax year of the entity (year in which the entity paid taxes).
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Name of Individual Executing Consent |
Enter the name of the individual providing the authorization for the entity Taxpayer Name and EIN/TIN to be sent to the IRS for validation.
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Title of Individual Executing Consent |
Enter the title of the individual providing the authorization for the entity Taxpayer Name and EIN/TIN to be sent to the IRS for validation.
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The MPIN will be used as the signature for this field. No hard copy signature is required.
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Date |
This date is prefilled by SAM with today's date. This is the date that an individual provided authorization for the entity Taxpayer Name and EIN/TIN to be sent to the IRS for validation.
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The Commercial and Government Entity (CAGE) Code is a five-character ID number that is used to support a variety of mechanized systems throughout the government and provides a standardized method of identifying a given facility at a specific location. The code may be used for a facility clearance, a pre-award survey, automated bidders list, identification of debarred bidders, fast pay processes, etc. All US entities must meet a CAGE code validation process. If you think you have a CAGE Code, search the Defense Logistics Agency (DLA) Logistic Information Service CAGE site, (http://www.bpn.gov/bincs/begin_search.asp). If you don't have one, one will be provided automatically to you at the completion of your SAM registration.
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CAGE Codes that are used internationally as part of the NATO Codification System (NCS) are called NCAGE codes. NCAGE is required for all foreign entities and must be obtained prior to starting a SAM registration for those entities. Information on obtaining an NCAGE code may be found at http://www.dlis.dla.mil/Forms/Form_AC135.asp.
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If you are incorporated outside the U.S., you must provide country of incorporation. Non U.S. registrants doing business outside the U.S. are not required to complete the Financial Information section of the registration.
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If you selected "Corporate Entity" as Type of Organization, this is a required field. Enter State of Incorporation if in USA. Use link for U.S. State code list if necessary.
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If your company facility has been awarded a facility security clearance by the government choose the correct level of security for the facility. Please refer to http://www.dss.mil/isp/fac_clear/per_sec_clear_proc_faqs.html for more information on facility security clearances.
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If the employees at your company have been awarded security clearances (for example, Secret, Top Secret), choose the security level of the employee with the highest employee security level at that facility.
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Buyer (part of Agency Type) |
If your office buys from other federal government agencies (for example, pays another entity a fee for an assisted acquisition), it is considered a Buyer. A Buyer is an entity that places an order with another agency and has the authority to obligate funds for that purchase. This field is only shown if you have previously indicated that you are interested in registering for intragovernmental transactions.
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Seller (part of Agency Type) |
If your office sells to government agencies, it is considered a Seller. A Seller is considered any office that receives and accepts orders (generally in the form of Military Interdepartmental Purchase Requests or Inter-Agency Agreements) from another agency (not necessarily the office that actually fills the order). Anyone who wishes to be visible in the government community as a seller of goods and services should register here as a Seller. This field is only shown if you have previously indicated that you are interested in registering for intra-governmental transactions.
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Buyer & Seller (part of Agency Type) |
If your office both buys from or sells to other government agencies in intra-governmental transactions (including reimbursable transactions and intra-agency transfers), please select "Buyer and Seller". This field is only shown if you have previously indicated that you are interested in registering for intra-governmental transactions.
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Councils of governments are regional bodies that exist throughout the United States. They are also sometimes called regional councils, regional commissions, regional planning commissions, planning district commissions, and development districts. A typical council is defined to serve an area of several counties, and they address issues such as regional and municipal planning, economic and community development, cartography and GIS, hazard mitigation and emergency planning, aging services, water use, pollution control, transit administration, and transportation planning.
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A housing authority is generally a governmental body that governs some aspect of the territory's housing, often providing low rent or free apartments to qualified residents.
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An interstate entity is a governmental agency formed through an agreement between two or more states of the United States of America. Frequently, these entities are responsible for administering or improving some shared resource such as a seaport or public transportation infrastructure.
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A planning commission is a commission delegated to propose plans for future activities and developments, generally on behalf of a government entity.
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In Canada and the United States a port authority (less commonly a port district) is a governmental or quasi-governmental public authority for a special-purpose district usually formed by a legislative body (or bodies) to operate ports and other transportation infrastructure.
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If you choose U.S. Federal, State, Local, Tribal, or Foreign Government entities then you have the options to select your type of Government Entity. Choose one of these other Governmental Entities if applicable. An airport authority is an independent entity charged with the operation and oversight of an airport or group of airports. These authorities are often governed by a group of airport commissioners, who are appointed to lead the authority by a government official.
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A transit authority is a government agency created for the purpose of providing public transportation within a specific region. In the United States, this is usually within one state, but in rare circumstances may cover two or more states. Also known as a transit district. A transit authority is created to give it the power of the government in dealing with solving problems related to transit issues. This includes the powers of eminent domain to obtain space for rights of way (e.g. for railways or busways), the ability to impose excise, income, property, and/or sales taxes to fund subsidies of operating costs of local transportation, and the ability to operate independently of the cities and counties that the transit district operates within. A transit district may also have its own transit police force, although in some areas the local police provide a special bureau for this purpose. A transit district may operate bus, rail or other types of transport including ferry service, or may operate other facilities. In some cases, the transit district may be part of a larger organization such as a state Department of Transportation.
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While there is no established legal definition for Community Development Corporations, they are “defined” by their community-based leadership and community-oriented goals which are, primarily, fostering job creation and access to affordable housing. These community organizations are set up by residents, small business owners, church congregations, members of civic associations, etc. to promote the revitalization of their community in terms of housing and job creation. They also provide a host of different social services to residents in need. Community Development Companies need not be certified by any national entity, although some states require them to meet certain criteria in order to receive state funding. These entities are non-profit institutions organized under section 501 (c) (3) of the federal Internal Revenue code, which designates them as tax-exempt, non-profit organizations. This designation is essential so that the institution may receive grants and gifts from both public and private sources. For more information please refer to http://www.sba.gov/community/blogs/community-blogs/small-business-cents/cdcs-and-cdcs-community-development-corporation.
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A Domestic Shelter is a place of temporary refuge and support for persons escaping violent or abusive situations, such as rape and domestic violence. Please note that there may be provision to hide or restrict the address of a domestic shelter if that is deemed to be in the best interest of its residents.
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A Foundation (also a charitable foundation) is a legal categorization of nonprofit organizations that will typically either donate funds and support to other organizations, or provide the source of funding for its own charitable purposes.
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Hospitals are health care institutions providing patient treatment by specialized staff and equipment. Hospitals often, but not always, provide for inpatient care or longer-term patient stays.
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An Educational Institution is an organization founded and united for the purpose of providing education; it is another name for a school, college, or university. Specifically to meet the definition of an educational institution in SAM, the institution must meet the requirements of 20 U.S.C. 1001 and include all sub elements of such an institution. Please see: http://www.gpo.gov/fdsys/search/pagedetails.action;jsessionid=BQmqPd4RQZQLZXbsgbslKMXK3xB8tFcBMZDvNYBGF6WKQdltyR1B!1309463806!1653718468?st=citation%3A20+USC+1232g&granuleId=USCODE-2011-title20-chap28-subchapI-partA-sec1001&packageId=USCODE-2011-title20 for more.
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Types of Educational Institutions |
If you have selected "Educational Institution," you may select the particular type of Educational Institution.
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Land-Grant Colleges are institutions of higher education in the U.S. designated by each state to receive the benefits of the Morrill Acts of 1862 and 1890. They are often categorized as 1862, 1890, and 1994 institutions, based on the date of the legislation that designated most of them with land grant status.
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Land-Grant Colleges are institutions of higher education in the U.S. designated by each state to receive the benefits of the Morrill Acts of 1862 and 1890. They are often categorized as 1862, 1890, and 1994 institutions, based on the date of the legislation that designated most of them with land grant status.
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Land-Grant Colleges are institutions of higher education in the U.S. designated by each state to receive the benefits of the Morrill Acts of 1862 and 1890. They are often categorized as 1862, 1890, and 1994 institutions, based on the date of the legislation that designated most of them with land grant status.
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Historically Black College or University means are institutions determined by the Secretary of Education to meet the requirements of 34 CFR 608.2. For the Department of Defense (DoD), the National Aeronautics and Space Administration (NASA), and the Coast Guard, the term also includes any nonprofit research institution that was an integral part of such a college or university before November 14, 1986. For more information please see: http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=6a46d8e148e842cc5354b3ed34e37b2e&rgn=div5&view=text&node=34:3.1.3.1.8&idno=34. . |
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Minority Institutions are institutions of higher education meeting the requirements of Section 365(3) of the Higher Education Act of 1965 (20 U.S.C. 1067k), including a Hispanic-serving institution of higher education, as defined in Section 502(a) of the Act (20 U.S.C. 1101a). For more information please see: http://www.gpo.gov/fdsys/pkg/USCODE-2011-title20/pdf/USCODE-2011-title20.pdf. . |
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Private University or College |
Private universities are universities not operated by governments, although many receive public subsidies, especially in the form of tax breaks and public student loans and grants. Depending on their location, private universities may be subject to government regulation. This is in contrast to public universities and national universities. While many prominent private universities are run by charitable or non-profit organizations, a subset are commercial for-profit universities which are run as business organizations. . |
A School of Forestry is a professional school that offers forestry instruction, including emphases on biodiversity and conservation sciences.
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Hispanic-Serving Institutions (HSI) are institutions of higher education that have an enrollment of undergraduate full-time equivalent students that is at least 25 percent Hispanic students at the end of the award year immediately preceding the date of application. |
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A state university system in the United States is a group of public universities supported by an individual state, or a similar entity such as the District of Columbia. These systems constitute the majority of public-funded universities in the country. Each state supports at least one such system. |
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Tribal College |
Tribal Colleges are institutions of higher education that (1) qualify for funding under the Tribally Controlled Colleges and Universities Assistance Act of 1978 (25 U.S.C. 1801 et seq.) or the Navajo Community College Act (25 U.S.C. 640a note); or (2) are cited in section 532 of the Equity in Educational Land-Grant Status Act of 1994 (7 U.S.C. 301 note).
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If you have selected "Educational Institution," you may select the particular type of Educational Institution. A veterinary school is a tertiary educational institution, or part of such an institution, which is involved in the education of veterinarians, and provides a veterinary degree (i.e.: DVM, VMD, etc.) to qualified graduates.
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If you have selected "Educational Institution," you may select the particular type of Educational Institution. Alaska Native-Serving Institutions are institutions of higher education that have an enrollment of undergraduate students that is at least 20 percent Alaska Native students.
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If you have selected "Educational Institution," you may select the particular type of Educational Institution. Native Hawaiian-Serving Institution are institutions of higher education which have an enrollment of undergraduate students that is at least 10 percent Native Hawaiian students.
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DOT Certified DBE |
The Department of Transportation (DOT) Disadvantaged Business Enterprise (DBE) program is implemented by recipients of DOT Federal Financial Assistance. Recipients are primarily state highway, transit and airport agencies that receive funds subject to Title 49 Code of Federal Regulations parts 26 (49 CFR 26). This is not the same as the SBA Small Business Certification. Select this box if your business is certified by a state certifying agency as a DOT DBE. For more information please see: http://osdbuweb.dot.gov/DBEProgram/. |
Alaskan Native Corporation Owned Firm |
The Alaska Native Claims Settlement Act of 1971 allotted 40 million acres of land for division among 12 regional native corporations and 220 village corporations. Alaska natives and descendants born before 1971 were allowed to receive 100 shares in their village corporation and regional corporation. In 1975, a 13th corporation formed to represent Alaska natives residing outside the state. Over the years, some village corporations merged with each other or with their regional corporation. These are known as Alaskan Native Corporations. In 1986, Congress passed legislation that allowed ANCs to participate in the Small Business Administration's disadvantaged business program, known as the 8(a) program, which sets aside federal contracts for minority-owned or other disadvantaged companies. For more information please see: http://www.sba.gov/content/alaskan-owned-corporations. |
Native Hawaiian Organization means any community service organization serving Native Hawaiians in the State of Hawaii which is a not-for-profit organization chartered by the State of Hawaii, is controlled by Native Hawaiians, and whose business activities will principally benefit such Native Hawaiians. For more information please see: http://www.gpo.gov/fdsys/pkg/CFR-2006-title13-vol1/html/CFR-2006-title13-vol1.htm. |
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A Tribally-Owned Firm refers here to a firm owned by a Native American Tribe. For more information please see: http://www.gpo.gov/fdsys/pkg/USCODE-2011-title25/pdf/USCODE-2011-title25.pdf. |
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The Historically Underutilized Business Zones (HUBZone) program helps small businesses in urban and rural communities gain preferential access to federal procurement opportunities. These preferences go to small businesses that obtain HUBZone certification in part by employing staff who live in a HUBZone. The company must also maintain a "principal office" in one of these specially designated areas. For more information please see: http://www.sba.gov/content/hubzone-0 |
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An SBA program for small concerns owned by socially and economically disadvantaged persons. Firms admitted to the program can receive Federal contracts designated for 8(a) Business Development Program participants, as well as management and technical assistance. For more information please see: http://www.sba.gov/content/8a-business-development-0
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The AbilityOne Program is the largest single provider of jobs for people who are blind or have other significant disabilities in the United States. The AbilityOne Program uses the purchasing power of the federal government to buy products and services from participating, community-based nonprofit agencies nationwide dedicated to training and employing individuals with disabilities. |
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A Native American is a member of any of the indigenous people of the Western Hemisphere. For more information please see: http://www.sba.gov/about-offices-content/1/2960. |
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Indian Tribe means any Indian tribe, band, pueblo, or community, including native villages and native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act, that is recognized by the Federal Government as eligible for services from BIA in accordance with 25 U.S.C. 1452(c). For more information please see: http://www.gpo.gov/fdsys/pkg/USCODE-2011-title25/pdf/USCODE-2011-title25.pdf. |
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Your organization is not U.S. owned and is located outside of the U.S.
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A Small Agricultural Cooperative is an association (corporate or otherwise) acting pursuant to the provisions of the Agricultural Marketing Act (12 U.S.C.A. 1141j) whose size does not exceed the size standard established by SBA for other similar agricultural small business concerns. For more information please see: http://www.sbaonline.sba.gov/contractingopportunities/owners/glossary/index.html. |
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A Limited Liability Company (LLC) is a business structure allowed by state statute. LLCs are popular because, similar to a corporation, owners have limited personal liability for the debts and actions of the LLC. Other features of LLCs are more like a partnership, providing management flexibility and the benefit of pass-through taxation. For more information please see: http://www.irs.gov/businesses/small/article/0,,id=98277,00.html. |
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Subchapter S Corporations are corporations that elect to pass corporate income, losses, deductions and credit through to their shareholders for federal tax purposes. For more information please see: http://www.irs.gov/businesses/small/article/0,,id=98263,00.html |
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Your organization manufactures goods as opposed to being a service provider.
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Corporate Entity, Not Tax Exempt (Firm pays U.S. Federal Income Taxes or U.S. Possession Income Taxes) |
Corporate Entity Not Tax Exempt are businesses that pays U.S. Federal Income Taxes or U.S. Possession Income Taxes. If you select this choice, you will be required to later enter information on the state of incorporation. |
Corporate Entity, Tax Exempt (Firm does not pay U.S. Federal Income Taxes nor U.S. Possession Income Taxes) |
Corporate Entity Tax Exempt are businesses that does not pay either U.S. Federal Income Taxes or U.S. Possession Income Taxes. |
A Partnership is the relationship existing between two or more persons who join to carry on a trade or business. Each person contributes money, property, labor or skill, and expects to share in the profits and losses of the business. A partnership must file an annual information return to report the income, deductions, gains, losses, etc., from its operations, but it does not pay income tax. Instead, it "passes through" any profits or losses to its partners. Each partner includes his or her share of the partnership's income or loss on his or her tax return. A Limited Liability Company (LLC) is a business structure in which owners have limited personal liability for the debts and actions of the LLC. LLCs with multiple owners that do not elect to be taxed as a corporation are taxed as a partnership and are generally called Limited Liability Partnerships (LLP). For more information please see: to http://www.irs.gov/businesses/small/article/0,,id=98214,00.html and http://www.irs.gov/businesses/small/selfemployed/article/0,,id=205014,00.html. |
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A sole proprietor is someone who owns an unincorporated business by himself or herself. For more information please see: http://www.irs.gov/businesses/small/article/0,,id=98202,00.html, including exceptions to the sole proprietor definition. |
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International Organization is any public international organization entitled to enjoy privileges, exemptions, and immunities as an international organization under the International Organizations Immunities Act (22 U.S.C. 288-288(f)). In general, to qualify as an international organization, the United States must participate in the organization pursuant to a treaty or under the authority of an Act Congress authorizing such participation. For more information see: http://www.irs.gov/pub/irs-pdf/iw8exp.pdf. |
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Select "Other" if your entity does not fall under one of the other categories (i.e. your organization is neither a Corporate Entity Tax Exempt, Corporate Entity Not Tax Exempt, Partnership or Limited Liability Partnership, Sole Proprietorship, or International Organization). |
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A For-Profit Organization is one that distributes any profit not reinvested into the business as profit or dividends to its employees or shareholders. |
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A Nonprofit Organization is an organization that uses its surplus revenues to achieve its goals rather than distribute them as profit or dividends. The IRS defines this status under Internal Revenue Code 501(c). |
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Other not for profit organizations are those organizations that are not profit making but also do not qualify as a nonprofit under Internal Revenue Code 501(c ).
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Joint Venture Women-Owned Small Business (WOSB) Concern means a joint venture that complies with the requirements of 13 CFR part 127 and certifies it is a WOSB. For more information on Women-Owned Business please see: http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=90eeaae64537dfafee0a04f4d564b3cb&rgn=div5&view=text&node=13:1.0.1.1.22&idno=13 or please review http://www.sba.gov/sites/default/files/files/Contracting%20Officers%20WOSB%20Compliance%20Guide_Jan2011.pdf
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Joint Venture Economically Disadvantaged Woman-Owned Small Business |
Joint Venture Economically Disadvantaged Women-Owned Small Business (EDWOSB) concern means a joint venture that complies with the requirements of 13 CFR part 127 and certifies it is an EDWOSB. For more information http://www.sba.gov/sites/default/files/files/Contracting%20Officers%20WOSB%20Compliance%20Guide_Jan2011.pdf
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Veteran-Owned Business means a business that (1) not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) the management and daily business operations of which are controlled by one or more veterans. For more information please see: http://www.gpo.gov/fdsys/pkg/USCODE-2011-title38/pdf/USCODE-2011-title38.pdf. |
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Service Disabled Veteran Owned Business means a business that (i) not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) the management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). For more information please see: http://www.gpo.gov/fdsys/pkg/USCODE-2011-title38/pdf/USCODE-2011-title38.pdf. |
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Women-Owned Business means a business (1) that is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) whose management and daily business operations are controlled by one or more women. |
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Women-Owned Small Business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51% owned and controlled by one or more women, and primarily managed by one or more women. The women must be U.S. citizens. The firm must be “small” in its primary industry in accordance with SBA’s size standards for that industry. For more information please see http://www.sba.gov/content/women-owned-small-business-program . |
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An Economically Disadvantaged Women-Owned Small Business (EDWOSB) is a company that is a Women-Owned Small business (WOSB) as defined in accordance with 13 CFR part 127 that is at least 51% owned by one or more women who are “economically disadvantaged.” However, SBA may waive this requirement of economic disadvantage for industries in which WOSBs are “substantially underrepresented.”
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Minority Owned Business (if selected then one sub-group is required) |
A minority business is defined as a business in which more than 51% of the interest, stock and otherwise, is owned by minority group members. If you select this category, you will need to select a subcategory that best represents the persons who hold primary ownership. Subcategories include Asian-Pacific American Owned, Subcontinent Asian (Asian-Indian) Owned, Black American Owned, Hispanic American Owned, Native American Owned, or Other.
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Asian-Pacific American means persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru. |
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Subcontinent Asian (Asian-Indian) American means persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal. |
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Black means all persons having origins in any of the black African racial groups not of Hispanic origin. |
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Hispanic means all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race. |
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Native American means American Indians, Eskimos, Aleuts, or Native Hawaiians. |
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Other than one of the preceding |
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Credit Card Usage |
Indicate if your entity will accept government payments via credit card. For US federal entities participating in intragovernmental sales, this field indicates if your entity will accept government purchase cards for payments. If yes, your Merchant ID is required. |
The Merchant ID Number is similar to a routing number. This number is assigned to you by the bank that processes your credit card receipts. The field is mandatory if you choose “Yes” for credit card. |
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Merchant ID 2 |
If you work with two different banks to process credit card receipts, you may have two merchant IDs. If so, enter the second bank’s Merchant ID here. |
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Financial details are only required if you indicated that you are registering as a government agency interested in Intra-Governmental Transactions. |
Accounting Station (Fiscal Station Number) is a six-digit number identifies the Activity which is responsible for performing the official accounting and reporting for the funds. |
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Department Code identifies your agency. Categories correspond to the Treasury Index of Agency Codes. In most cases, the Department Code will correspond to the agency for which the user works. |
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Agency Location Code (ALC) is a numeric symbol is used to identify accounting reports and documents prepared by or for agency accounting stations and disbursing offices, e.g. eight-digit agency accounting station code, four-digit disbursing office symbol, and three-digit Treasury disbursing center symbol. This eight-digit code corresponds to the registering office and must be associated in a one-to-one relationship with the DUNS. You may need to search our database for a list of possible ALCs as they are listed in the Treasury IPAC system. You will receive a drop-down list based on your agency, and you may choose one. If you do not know which code relates to this office, ask your finance office. If you have more than one ALC for this office, you may need to create a DUNS + 4 extension. This should be a rare case. |
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Disbursing Office Symbol is the unique 5 digit symbol assigned by the Treasury IPAC system for the disbursing office (DO). The disbursing office is generally linked to a single agency location code (ALC); however, there are a few instances where there will be more than one DO Symbol linked to a particular ALC. If we do not have a DO that links to your ALC, you will need to fill it in individually. You should have only one DO per record. If you find that you have more than one, please see the DUNS +4 section. |
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All registrants must complete this section except non-U.S. registrants doing business outside the U.S. and Federal Government agencies. Electronic Funds Transfer (EFT) is the U.S. Federal Government's preferred payment method and has been legally mandated for all contract and assistance award (e.g. grant and cooperative agreement) payments. Contact your bank or financial institution for the necessary information to complete this section. Foreign registrants with a U.S. bank account are welcome to provide it. Foreign registrants without a U.S. bank account will receive a check via mail rather than via direct deposit. |
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Account Type is either checking or savings for the type of bank account you provide for EFT payments. None of the financial data in this section will be released to the public. It is for Federal government use only. |
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Financial Institute is the name of the bank you use for EFT/banking purposes. This field will be filled in based on the ABA Routing Number you provide. |
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ABA Routing ID |
American Banking Routing ID is your financial institution's nine-digit routing transit number assigned by the American Banking Association (ABA). Contact your financial institution if you require help locating this number. If you look on a check, it is usually the first nine digits in the lower left-hand corner between the colons. This number must be the EFT ABA Routing number, not the Wire Transfer ABA number. |
Account Number |
Enter the actual account number to which you want EFT payments deposited. If you receive an award, the Federal Government will use this information to process your payment. |
Lockbox Number |
If you use a lockbox service for banking purposes, enter the lockbox number here and make sure you select "Checking" for account type. |
DUNS+4 |
If you have more than one EFT account number for the same DUNS (and same physical location as defined by the DUNS address), you may create a 4 digit extension (+4) to your DUNS to differentiate the two accounts. DUNS+4's are created by the user and are not tracked by Dun and Bradstreet. |
ACH is the Automated Clearing House department of your bank. Enter the appropriate contact information for the ACH coordinator at your bank. This information is necessary should problems occur with your EFT transfer; payment locations must have a bank contact to call. Note that email addresses requested under the contact entries refer to Internet email, not a local area network email address within your office. When entering the phone numbers on the web site, enter the numbers only; do not put in dashes or parentheses. [Example: 9995551212, not (999) 555-1212.] |
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ACH U.S. Phone |
Enter the U.S. phone number for your bank's ACH coordinator or department. Enter the numbers only; do not put in dashes or parentheses. [Example: 9995551212, not (999) 555-1212.] |
ACH Non-U.S. Phone |
If there is one, enter the non-U.S. phone number for your bank's ACH coordinator or department. |
ACH Fax |
Provide the fax number for your bank's ACH coordinator or department. |
ACH Email |
Provide an Internet e-mail address for your ACH coordinator. |
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Remittance Name |
Indicate the party to whom the check should be made payable. |
Remittance Address Line 1 |
This is the address where you would like a paper check mailed in the event an EFT transfer does not work. If you use a lockbox and want checks mailed directly to the bank, use the bank's name and address here. |
Remittance Address Line 2 |
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Remittance City |
Enter the city name. |
Remittance U.S. State or Canadian Province |
Select the U.S. State or Canadian Province from the dropdown menu. |
Remittance Zip/Postal Code |
Provide the zip/postal code associated with the remittance address. |
Remittance Country |
Select the country from the dropdown menu. |
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If your registration shows “Yes” in the Delinquent Federal Debt field, the Financial Management Service (FMS), a bureau of the United States Treasury, has notified SAM that your company has a delinquent debt with the Federal Government. Contact FMS at 800-304-3107 with any questions regarding that debt. |
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Executive Compensation Information |
SAM collects compensation information to support the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended. (entities interested in contracts can also refer to the Federal Acquisition Regulation (FAR) subpart 4.14 and contract clause 52.204-10).
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Executive Name |
You must provide your top 5 executive compensated employees names. "Executive," means officers, managing partners, or any other employees in management positions.
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"Total compensation" means the cash and noncash dollar value earned by the executive during the entity's preceding completed fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)):
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Proceeding |
If your business or organization has current federal contracts, grants, or both with a total value greater than $10,000,000 and within the last five years has been involved in criminal, civil, or administrative proceedings resulting in the acknowledgement of fault, then you will be required to enter information to identify the proceedings. If you entered proceedings information in the legacy system before April 15, 2011, the information may not be subject to release to the public. Information posted on or after April 15, 2011 will be available to the public. See section 3010 of Pub. L. 111-212; Freedom of Information Act procedures at 5 U.S.C. § 552; and E.O. 12600, Predisclosure notification procedures for confidential commercial information.
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Enter the date of your proceeding. |
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The official number of the proceeding as assigned by instrument. |
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Instrument |
This is the type of proceedings instrument. The fields available will be: U.S. Federal issued contract, U.S. Federal issued grant/assistance instrument, State issued contract, and State issued grant. |
Enter the state proceeding occurred. |
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Select a Proceeding Type: Administrative, Criminal, or Civil. |
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Select a Proceeding Disposition: Conviction / Finding of Fault or Other acknowledgment of fault. |
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Enter a description of your proceeding in the description text box. Description can be up to 500 characters long. |
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Information Opt Out |
You can choose to opt-out of being displayed in public search results via the website. Opting Out may result in a reduction in Federal Government business opportunities, and subcontractors. Please be aware, however, that even if you choose to opt out your information will still be included in any Freedom of Information Act requests. Please note that your banking information is treated as sensitive data and will not be displayed to the public regardless of your selection
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Assertions includes, but is not limited to, data about the types of goods and services the entity provides, the entity number of employees and annual revenue, optional Electronic Data Interchange (EDI) and disaster relief data.
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North American Industry Classification System (NAICS) Codes are a method for classifying business establishments. You must supply at least one for your registration to be complete. If you do not know your NAICS codes, you may search for your NAICS at http://www.census.gov/eos/www/naics/. You must use six-digit NAICS Codes in your registration. You can add or change NAICS Codes at any time. The NAICS codes you enter here will be used by the government for market research.
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This is the NAICS code identified by the entity as their primary NAICS. This field is used by SBA. |
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Product Service Codes (PSC) are optional, four-character, and alpha-numeric codes used to identify the products and/or services your entity provides. Federal Supply Codes (FSCs) are a subset of the PSCs. You may search for PSC Codes here https://www.acquisition.gov/PSC%20Manual%20-%20Final%20-%2011%20August%202011.pdf
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This is an agency's total revenue from Intra-governmental sales for the previous fiscal year. This element is only displayed if you have indicated that you are registering as a government entity interested in Intra-Governmental Transactions. |
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Total Receipts (3 year average) |
Total Receipts means "total income" (or in the case of a sole proprietorship, "gross income") plus "cost of goods sold" as these terms are defined and reported on Internal Revenue Service tax return forms. Receipts are averaged over a concern's latest three (3) completed fiscal years to determine its average annual receipts. This number should include receipts for all affiliates. Please only enter numbers (no decimals, dollar signs, or commas). For more information, go to SBA (www.sba.gov/size) and select the "Glossary" link. The average receipts over the last three completed fiscal years, including receipts of the parent organization, all branches, and all affiliates worldwide. |
Average Number of Employees (12 month average) |
This is the Average Number of Employees including all affiliates. This information is used to calculate your business size using SBA's official size standards for your industry. The average number of persons employed for each pay period over the firm's latest 12 months, including persons employed by the parent organization, all branches, and all affiliates worldwide. |
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Annual Receipts (3 year average) |
This is the Average Number of Employees for this location. This is an optional data field. Be sure to provide accurate information about the number of employees for your business or organization. For more information see: http://www.sba.gov/size. |
Average Number of Employees (12 month average) |
This is the Annual Receipts for this location. This is an OPTIONAL data field. Receipts are the gross revenue averaged over the firm's last three fiscal years. Be sure to provide accurate information about the three-year average annual receipts for your business. Please only enter numbers (no decimals, dollar signs, or commas). For more information see: http://www.sba.gov/size. |
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Enter the Barrels per Day of Petroleum Refining if you have selected NAICS code 324110 as one of your NAICS offerings. This number will be compared against the SBA's small business size standard table to determine whether the company is small or other than small for this NAICS. |
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Enter the Megawatt Hours (MWH) of electric output here if you have entered one of the following NAICS codes: 221111, 221112, 221113, 221119, 221121, 221122 as one of your NAICS offerings. This number will be compared against the SBA's small business size standard table to determine whether the company is small or other than small for this NAICS. |
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Electronic Data Interchange (EDI) is the computer-to-computer exchange of business data in standard formats (http://www.aptac-us.org/new/Govt_Contracting/faq/faq.php?t=sq&uin=8). In EDI, information is organized according to a specified format set by both parties, allowing a "hands-off" computer transaction that requires no human intervention or rekeying on either end. All information contained in an EDI transaction set is, for the most part, the same as on a conventionally printed document. Organizations have adopted EDI for the same reasons they have embraced much of today's modern technology-enhanced efficiency and increased profits. Benefits of EDI include: Reduced cycle time, Better inventory management, Increased productivity, Reduced costs, Improved accuracy, Improved business relationships, Enhanced customer service, Increased sales, Minimized paper use and storage, Increased cash flow. |
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820s Request Flag |
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This optional section is for those contractors wishing to do business with the Federal Government, such as the Federal Emergency Management Agency (FEMA), in the event of a natural disaster. When national emergencies or natural disasters such as floods and hurricanes occur, supplies and services need to be procured and rushed to the affected area quickly. To expedite this process, the government needs to establish and maintain a registry of contractors who are willing to provide debris removal, distribution of supplies, reconstruction, and other disaster or emergency relief activities. Collecting this information in SAM provides a means for potential local contractors to identify themselves to the federal agencies during a time of a disaster. |
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Bonding Level Type (Construction or Service) |
A Bond is a written instrument executed by a bidder or contractor (the "principal") and a second party (the "surety" or "sureties") to assure fulfillment of the principal's obligations to a third party (the "obligee" or "Government") identified in the bond. If the principal's obligations are not met, the bond assures payment, to the extent stipulated, of any loss sustained by the obligee. Whether for service type contracts or construction, bonding levels assure the U.S. Government that prospective contractors are capable of fulfilling its requirements. |
Bonding Level Value (per contract) |
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Bonding Level Value (aggregate) |
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The Geographic Area Served is the State, County, and/or Metropolitan Statistical Area where the vendor provides or delivers products and/or services. |
This information is collected to identify prospective contractors which can deliver emergency supplies and services needed in a specific disaster area. When entering your Geographic Area, you are stating the FEMA declared disaster area for which you will be able to provide disaster response services. That is, your organization can go and work as a contractor where there is a declared disaster area, for example, the areas affected by hurricane Katrina. Additional information on Metropolitan Statistical Areas may be found at: http://www.whitehouse.gov/omb/bulletins_fy05_b05-02/. |
Geographic Area Served: State |
If you select "Any State", two states, or three states, you cannot enter any other Geographic Area Served. If you select one state, you can enter up to three counties and three Metropolitan Statistical Areas (MSAs). |
Geographic Area Served: County |
Counties and MSAs are dependent on the state that you choose. |
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Eliminations POC |
This person is responsible for assisting with financial statement eliminations and answering reconciliation questions about the Intra-Governmental Transactions completed by this office. |
Accts Payable POC |
This person must be familiar with the terms and conditions of the transaction (generally not a finance person). This person will be responsible for handling and resubmitting any rejected orders or payments. Entities designated with a Business Type of either “Buyer” or “Buyer and Seller” must have an A/P POC. This field is only presented if you have indicated that you are registering as a government agency interested in Intra-Governmental Transactions. |
Sales POC |
This person must be familiar with the terms and conditions of the transaction (generally not a finance person). Often this is a program manager or the person actually providing the service. This is the designated entity contact for questions regarding information about the products and/or services provided by the registering entity. Entities designated with a Business Type of either “Seller” or “Both Buyer and Seller” may have a Sales POC. This field is only presented if you have indicated that you are registering as a government agency interested in Intra-Governmental Transactions. |
Accts Receivable POC |
This person is responsible for creating the billing statement (the bill(s) that will go to your intragovernmental trading partner in response to an order) and all billing issues. This is generally a finance person and should be someone familiar with the appropriations codes. Entities designated with a Business Type of either “Seller” or “Both Buyer and Seller” must have an A/R POC. This field is only presented if you have indicated that you are registering as a government agency interested in Intra-Governmental Transactions. |
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EDI POC |
If you are registering as an EDI-capable business or organization, please provide an EDI POC here. |
Electronic Business POC |
This person is responsible for authorizing individual personnel access into Federal Government electronic business systems [e.g., Electronic Document Access (EDA), Wide Area Workflow (WAWF)]. |
Electronic Business Alternate POC |
In the event the Electronic-Business POC leaves your organization, you must ensure that his or her alternate and successor have the information they need to fulfill the E-Business POC role. For instance, the E-Business POC must know the names, contact information, and access privileges of each POC. |
Government Business POC |
This person is responsible for the entity's marketing and sales with the Federal Government, and may be contacted by the government with any questions. |
Government Business Alternate POC |
In the event the Government Business POC leaves your organization, you can add an alternate POC. This person is responsible for the entity's marketing and sales with the Federal Government, and may be contacted by the government with any questions. |
Party Performing Certification POC |
POC if approved for 8(a) certification through the Small Business Administration (SBA). |
Past Performance POC |
This person is responsible for administering the entity's Federal Government past performance reports and response efforts. An email address is required. Both upper and lower cases are acceptable for all email addresses. This POC contact information is optional and, if entered, will be publicly displayed on the SAM web site. All contact methods are mandatory. |
Past Performance Alternate POC |
In the event the Past Performance POC leaves your organization, you can add an alternate POC. This person is responsible for administering the entity's Federal Government past performance reports and response efforts. An email address is required. Both upper and lower cases are acceptable for all email addresses. This POC contact information is optional and, if entered, will be publicly displayed on the SAM web site. All contact methods are mandatory. |
Proceedings POC |
This is mandatory only if you answered Yes to Proceeding questions. This is the person in your organization who could answer questions regarding any criminal proceedings you have reported in SAM. |
Proceedings Alternate POC |
In the event the Proceedings POC leaves your organization, you can add an alternate POC. This is mandatory only if you answered Yes to Proceeding questions. This is the person in your organization who could answer questions regarding any criminal proceedings you have reported in SAM. |
Sole Proprietorship POC |
This is mandatory if you have checked Sole Proprietorship as business type. You must provide the name and phone number of the owner of the business. |
| Quest |
Element (Data Field) |
Element |
Glossary |
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1 |
Who are the person(s) within TEST COMPANY 04 (Doing Business As:Test DBA) responsible for determining prices offered in bids/proposals? |
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Name: Title: |
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"The user should use the '+' key to add lines to provide more than one name."
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2 |
TEST COMPANY 04 (Doing Business As:Test DBA) have other plants/facilities at different addresses routinely used to perform on contracts? |
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If yes, please provide the following: Place of Performance (Address) of the Other Plants/Facilities, Name(s) of Owner and Operator of Plant/Facilities, Address(es) of Owner and Operator of Plant/Facilities (Street,Address,City County,State,Zip Code) |
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3 |
Your Entity record indicates that TEST COMPANY 04 (Doing Business As:Test DBA) does not have a Taxpayer Identification Number (TIN). Has TEST COMPANY 04 (Doing Business As:Test DBA) applied for a TIN? |
Tax Identification Number (TIN) |
The Tax Identification Number (TIN) is the nine-digit number which is either an Employer Identification Number (EIN) assigned by the Internal Revenue Service (IRS) (http://www.irs.gov/businesses/small/article/0,,id=98350,00.html) or Social Security Number (SSN) assigned by the Social Security Administration (SSA) (http:/www.ssa.gov/replace_sscard.html). The TIN is the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. |
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Is TEST COMPANY 04 (Doing Business As:Test DBA) a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States? |
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4 |
For products designated by the Environmental Protection Agency and provided by TEST COMPANY 04 (Doing Business As:Test DBA), does the percentage of recovered material content meet the applicable EPA guidelines? |
Recovered Material |
Recovered material means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. (FAR 2.101) Information on the products designated by the Environmental Protection Agency for recovered material content is available from the Environmental Protection Agency at http://www.epa.gov/cpg/products.htm |
5 |
Is TEST COMPANY 04 (Doing Business As:Test DBA) a small business concern that wishes to be considered for status as a labor surplus area (LSA) concern? |
Labor Surplus Area |
Labor Surplus Area means a geographical area identified by the Department of Labor in accordance with 20 CFR part 654, subpart A, as an area of concentrated unemployment or underemployment or an area of labor surplus (FAR 2.101). A list of labor surplus areas is available from the Department of Labor at http://www.doleta.gov/programs/lsa.cfm. |
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If yes, indicate the LSA in which the manufacturing or production costs amount to more than 50% of contract price: |
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6 |
Is TEST COMPANY 04 (Doing Business As:Test DBA) owned or controlled by a common parent, that files its Federal Income Tax returns on a consolidated basis? |
Common Parent |
Common parent, as used for this question and associated provision means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member. (FAR 4.901) |
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If yes, please provide the company name and TIN for the common parent. |
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7 |
Is TEST COMPANY 04 (Doing Business As:Test DBA), or any of its principals, currently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal Agency? |
Principals |
Principals means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity |
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Suspensions |
Suspension means action taken by a suspending official under FAR Subpart 9.407 to disqualify a contractor temporarily from Government contracting and Government-approved subcontracting; a contractor that is disqualified is "suspended." (FAR 2.101) |
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Debarment |
Debarment means action taken by a debarring official under FAR Subpart 9.406 to exclude a contractor from Government contracting and Government-approved subcontracting for a reasonable, specified period; a contractor that is excluded is "debarred." (FAR 2.101) |
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Ineligible |
Ineligible means excluded from Government contracting (and subcontracting, if appropriate) pursuant to statutory, Executive order, or regulatory authority other than (48 CFR Chapter 1) and its implementing and supplementing regulations; for example, pursuant to the Davis-Bacon Act and its related statutes and implementing regulations, the Service Contract Act, the Equal Employment Opportunity Acts and Executive orders, the Walsh-Healey Public Contracts Act, the Buy American Act, or the Environmental Protection Acts and Executive orders. (FAR 2.101) |
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8 |
In the past three-year period, has TEST COMPANY 04 (Doing Business As:Test DBA), or any of its principals, been convicted or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property? |
Principals |
Principals means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions). |
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Civil Judgement |
Civil judgment means a judgment or finding of a civil offense by any court of competent jurisdiction. (FAR 9.403) |
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Conviction |
Conviction means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. (FAR 2.101) |
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In the past three years, has TEST COMPANY 04 (Doing Business As:Test DBA) been notified of any delinquent Federal Taxes in an amount that exceeds $3,000 for which liability remains unsatisfied? |
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9 |
Is TEST COMPANY 04 (Doing Business As:Test DBA), or any of its principals, presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in Question 9? |
Principals |
Principals means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions). |
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Indictment |
Indictment means indictment for a criminal offense. Any information or other filing by competent authority charging a criminal offense is given the same effect as an indictment. (FAR 9.403) |
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10 |
Within the past three years, has TEST COMPANY 04 (Doing Business As:Test DBA) been terminated for cause (default)? |
Termination for Default |
Termination for default means the exercise of the Government's right to completely or partially terminate a contract because of the contractor's actual or anticipated failure to perform its contractual obligations. (FAR 2.101) |
11 |
Please list the name of any HUBZone businesses participating in a Joint Venture with TEST COMPANY 04 (Doing Business As:Test DBA). |
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Company Name: |
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12 |
If there are any Small Disadvantaged Businesses participating in a Joint Venture with TEST COMPANY 04 (Doing Business As:Test DBA) please list the names of those companies below. |
Small Disadvantaged Business Concern |
Small disadvantaged business concern means an entity that represents that it is a small business under the size standard applicable to the listed NAICS codes and either- (1) It has received certification as a small disadvantaged business concern consistent with 13 Code of Federal Regulations (CFR) part 124, subpart B; and (i) No material change in disadvantaged ownership and control has occurred since its certification; (ii) Where the concern is owned by one or more disadvantaged individuals, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and (iii) It is identified, on the date of its representation, as a certified small disadvantaged business concern in the data base maintained by the Small Business Administration; or (2) It has submitted a completed application to the Small Business Administration or a private certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR part 124, subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since it submitted its application. In this case, a contractor must receive certification as a small disadvantaged business by the Small Business Administration prior to contract award. (FAR 2.101) |
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Company Name: |
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13 |
Please list the name of any Women-Owned Small Businesses participating in a Joint Venture with TEST COMPANY 01 (Doing Business As:Test DBA) |
Women-Owned Small Business Concern |
Women-owned small business (WOSB) concern eligible for the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States. |
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Company Name: |
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14 |
Please list the name of any Economically Disadvantaged Women-Owned Small Businesses participating in a Joint Venture with TEST COMPANY 01 (Doing Business As:Test DBA) |
Economically Disadvantaged Women-Owned Small Business Concern |
Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible for the WOSB Program. |
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Company Name: |
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15 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) provide any data to the Government that qualifies as limited rights data or restricted computer software? |
Data |
Data means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information. (FAR 27.401) |
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Limited Rights |
Limited rights means the rights of the Government in limited rights data as set forth in a Limited Rights Notice. (FAR 27.401) |
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Limited rights data means data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications. (FAR 27.401) |
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Restricted computer software means computer software developed at private expense and that is a trade secret, is commercial or financial and |
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Restricted Rights |
Restricted rights means the rights of the Government in restricted computer software as set forth in a Restricted Rights Notice. (FAR 27.401) |
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Unlimited Rights |
Unlimited rights means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so. (FAR 27.401) |
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If yes, please list limited rights data or restricted computer software below: |
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16 |
Our records indicate that Test Company 04 has selected the Entity Structure type of #structurename# |
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17 |
Your Entity record indicates that TEST COMPANY 01 (DOING |
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18 |
Is TEST COMPANY 04 (Doing Business As:Test DBA) located in a Small Disadvantaged Business Procurement Mechanism authorized region (see SIC codes 15, 16 and 17 for the authorized regions)? |
Authorized Small Disadvantaged Business |
The list of authorized small disadvantaged business procurement mechanisms and regions is posted at https://www.acquisition.gov/References/sdbadjustments.htm. (FAR 52.219-22) |
19 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) deliver any end products (from the corresponding country of origin) that are listed on the List of Products Requiring Federal Contractor Certification as to Forced or Indentured Child Labor under Executive Order No. 13126 (link provided to current list)? |
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If Yes, has TEST COMPANY 04 (Doing Business As:Test DBA) based on a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture any such end product, determined that it is not aware of any such use of child labor. |
List of Products Requiring Federal Contractor Certification |
Information on the List of Products Requiring Federal Contractor Certification as to Forced or Indentured Child Labor Under Executive Order No. 13126 is available from the Department of Labor at http://www.dol.gov/ilab. |
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Has TEST COMPANY 04 (Doing Business As:Test DBA) held previous contracts/subcontracts subject to Federal Acquisition Regulation (FAR) 52.222-26 (Equal Opportunity)? |
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21 |
Are any end products delivered to the Government by TEST COMPANY 04 (Doing Business As:Test DBA) foreign (non-domestic) end products? |
Bahrainian End Product |
Bahrainian end product means an article that— |
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Canadian End Product |
Canadian end product means an article that - |
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Caribbean Basin County |
Caribbean Basin country means any of the following countries: Antigua and Barbuda, Aruba, Bahamas, Barbados, Belize, British Virgin Islands, Costa Rica, Dominica, Dominican Republic, El Salvador, Grenada, Guatemala, Guyana, Haiti, Honduras, Jamaica, Montserrat, Netherlands Antilles, Nicaragua, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Trinidad and Tobago. |
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Caribbean Basin County End Product |
Caribbean Basin country end product - |
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Component |
Component means an article, material, or supply incorporated directly into an end product or construction material. |
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Cost of Component |
Cost of components means- |
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Designated Country |
Designated country means any of the following countries: (1) A World Trade Organization Government Procurement Agreement country (Aruba, Austria, Belgium, Canada, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea (Republic of), Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, or United Kingdom); (2) A Free Trade Agreement country per FAR 25.003 (Australia, Bahrain, Canada, Chile, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Mexico, Morocco, Nicaragua, Oman, Peru, or Singapore); A Free Trade Agreement country per DFARS 252.225-7021 Free Trade Agreement country (Australia, Bahrain, Canada, Chile, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Mexico, Morocco, Nicaragua, Peru, or Singapore) (3) A least developed country (Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Cape Verde, Central African Republic, Chad, Comoros, Democratic Republic of Congo, Djibouti, East Timor, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Madagascar, Malawi, Maldives, Mali, Mauritania, Mozambique, Nepal, Niger, Rwanda, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, Tanzania, Togo, Tuvalu, Uganda, Vanuatu, Yemen, or Zambia); or (4) A Caribbean Basin country (Antigua and Barbuda, Aruba, Bahamas, Barbados, Belize, British Virgin Islands, Costa Rica, Dominica, Dominican Republic, El Salvador, Grenada, Guatemala, Guyana, Haiti, Honduras, Jamaica, Montserrat, Netherlands Antilles, Nicaragua, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, or Trinidad and Tobago). |
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Designated Country End Product |
Designated country end product means a WTO GPA country end product, an FTA country end product, a least developed country end product, or a Caribbean Basin country end product. |
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Domestic End Product |
Domestic end product (in the FAR) means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. Domestic end product (in the DFARS) means— (i) An unmanufactured end product that has been mined or produced in the United States; or (ii) An end product manufactured in the United States if the cost of its qualifying country components and its components that are mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. The cost of components includes transportation costs to the place of incorporation into the end product and U.S. duty (whether or not a duty-free entry certificate is issued). Scrap generated, collected, and prepared for processing in the United States is considered domestic. A component is considered to have been mined, produced, or manufactured in the United States (regardless of its source in fact) if the end product in which it is incorporated is manufactured in the United States and the component is of a class or kind for which the Government has determined that— (A) Sufficient and reasonably available commercial quantities of a satisfactory quality are not mined, produced, or manufactured in the United States; or (B) It is inconsistent with the public interest to apply the restrictions of the Buy American Act. |
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Domestic Offer |
Domestic offer means an offer of a domestic end product. When the solicitation specifies that award will be made on a group of line items, a domestic offer means an offer where the proposed price of the domestic end products exceeds 50 percent of the total proposed price of the group. |
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Eligible Offer |
Eligible offer means an offer of an eligible product. When the solicitation specifies that award will be made on a group of line items, an eligible offer means a foreign offer where the combined proposed price of the eligible products and the domestic end products exceeds 50 percent of the total proposed price of the group. |
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Eligible Product |
Eligible product means a foreign end product, construction material, or service that, due to applicability of a trade agreement to a particular acquisition, is not subject to discriminatory treatment. |
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End Product |
End product means those articles, materials, and supplies to be acquired for public use. |
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Free Trade Agreement Country |
Free Trade Agreement country per FAR 25.003 (Australia, Bahrain, Canada, Chile, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Mexico, Morocco, Nicaragua, Oman, Peru, or Singapore). Free Trade Agreement country per DFARS 252.225-7021 Free Trade Agreement country (Australia, Bahrain, Canada, Chile, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Mexico, Morocco, Nicaragua, Peru, or Singapore). |
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Free Trade Agreement Country End Product |
Free Trade Agreement country end product means an article that - (1) Is wholly the growth, product, or manufacture of a Free Trade Agreement (FTA) country; or (2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in an FTA country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product, includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself. |
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Noneligible Offer |
Noneligible offer means an offer of a noneligible product. |
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Noneligible Product |
Noneligible product means a foreign end product that is not an eligible product. |
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Qualifying Country |
Qualifying country means any country set forth in subsection 225.872-1 of the Defense Federal Acquisition Regulation Supplement (DFARS). |
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Qualifying Country Component |
Qualifying country component means a component mined, produced, or manufactured in a qualifying country. |
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Qualifying Country End Product |
Qualifying country end product means - |
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South Caucasus/Central and South Asian Country |
South Caucasus/Central and South Asian (SC/CASA) country means Armenia, Azerbaijan, Georgia, Kazakhstan, Kyrgyzstan, Pakistan, Tajikistan, Turkmenistan, or Uzbekistan. |
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United States |
United States means the 50 States, the District of Columbia, and outlying areas. |
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U.S.-Made End Product |
U.S.-made end product means an article that is mined, produced, or manufactured in the United States or that is substantially transformed in the United States into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. |
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World Trade Organization Government Procurement Agreement Country |
World Trade Organization Government Procurement Agreement (WTO GPA) country means any of the following countries: Aruba, Austria, Belgium, Canada, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea (Republic of), Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, or United Kingdom. |
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WTO GPA Country End Product |
WTO GPA country end product means an article that- |
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If yes, please list these products and their corresponding country of origin. |
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22 |
Has TEST COMPANY 04 (Doing Business As:Test DBA) filed all required Equal Employment Opportunity compliance reports? |
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23 |
Has TEST COMPANY 04 (Doing Business As: Test DBA) held previous contracts subject to written affirmative action programs requirements from Secretary of Labor regulations. |
Affirmative Action Program |
Affirmative action program means a contractor's program that complies with Department of Labor regulations to ensure equal opportunity in employment to minorities and women. (FAR 22.801) |
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Has TEST COMPANY 04 (Doing Business As: Test DBA) developed and has on file affirmative action programs required by Secretary of Labor regulations. |
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24 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) provide maintenance, calibration, and/or repair of information technology, scientific and medical and/or office and business equipment? |
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If yes, please answer the following questions: Are the items of equipment serviced by TEST COMPANY 04 (Doing Business As:Test DBA)commercial items which are used regularly for other than Government purposes, and are sold or traded by TEST COMPANY 04 (Doing Business As:Test DBA) in substantial quantities to the general public in the course of normal business operations? |
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Are the services furnished at prices which are, or are based on, established catalog or market prices? |
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Does TEST COMPANY 04 (Doing Business As:Test DBA) utilize the same compensation (wage and fringe benefits) plan for all service employees performing work under Government contracts as TEST COMPANY 04 (Doing Business As:Test DBA) uses for equivalent employees servicing the same equipment of commercial customers. |
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25 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) provide services as described in FAR 22.1003-4(d)(1)? |
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If yes, please answer the following questions: Are the services described in FAR 22.1003-4(d)(1) by TEST COMPANY 04 (Doing Business As:Test DBA) offered and sold regularly to non-Governmental customers, and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the general public in substantial quantities in the course of normal business operations? |
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Are the services furnished at prices which are, or are based on, established catalog or market prices? |
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Does TEST COMPANY 04 (Doing Business As:Test DBA) ensure that each service employee who will perform the services described in FAR 22.1003-4(d)(1) spend only a small portion of his/her time (a monthly average of less than 20% of the available hours on an annualized basis, or less than 20% of available hours during the contract period if the contract period is less than a month) servicing the Government contract? |
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Does TEST COMPANY 04 (Doing Business As:Test DBA) have the same compensation (wage and fringe benefits) plan for all service employees performing work for Government and commercial customers? |
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26 |
Your Entity Record indicates that has registered the following FSC codes. Please provide whether the place of manufacture for each FSC code below is in the US or outside the US: |
Manufactured End Product |
FSCs are a subset of all Product Service Codes (PSCs) that represent codes for certain products. Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except - (1) FSC 5510, Lumber and Related Basic Wood Materials; (2) Federal Supply Group (FSG) 87, Agricultural Supplies; (3) FSG 88, Live Animals; (4) FSG 89, Food and Related Consumables; (5) FSC 9410, Crude Grades of Plant Materials; (6) FSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) FSC 9610, Ores; (9) FSC 9620, Minerals, Natural and Synthetic; and (10) FSC 9630, Additive Metal Materials. “Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.. |
SF 330 part II information submitted to SAM is available to government personnel and to anyone with access to the Internet, that knows your DUNS number. Completing this question does not satisfy the requirement of FAR section 36.603(b). Therefore, if required to do so, you may still need to file a SF330 Part II with the appropriate office(s) or board(s).
Are you interested in applying for Federal architect-engineer contracts under FAR Part 36 and want to enter a SF330, Part II for this office?
View the full instructions on filling out the SF330 Part II information. |
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This section will be displayed automatically if you selected one of the following NAICS codes: 541310, 541320, 541330, 541360, 541370,541410, 541620 |
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List any former firm names used by the office associated with the DUNS number during the last 6 years including the year the name changed was effective and the associated DUNS number Firm/Branch Name: |
Former Firm Names |
Indicate any other previous names for the firm (or branch office) during the last six years. Insert the year that this corporate name change was effective and the associated DUNS Number. This information is used to review past performance on Federal contracts. |
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List number of employees by function code and discipline (corresponds to block 9a,b,c). List no more than 20 disciplines. |
Employees by Function and Discipline |
Use the relevant disciplines and associated function codes shown at the end of these instructions and list in the same numerical order. After the listed disciplines, write in any additional disciplines and leave the function code blank. List no more than 20 disciplines. Group remaining employees under "Other Employees" in column b. Each person can be counted only once according to his/her primary function. If Part II is prepared for a firm (including all branch offices), enter the number of employees by disciplines in column c(1). If Part II is prepared for a branch office, enter the number of employees by discipline in column c(2) and for the firm in column c(1). |
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List the profile codes, experience, and annual average revenue for the last 5 years for the office associated with this DUNS number |
Profile of Firm's Experience and Annual Average Revenue for Last 5 Years |
Complete this for the firm or branch office for which this is prepared being prepared for. Enter the experience categories which most accurately reflect the firm's technical capabilities and project experience. Use the relevant experience categories and associated profile codes shown at the end of these instructions, and list in the same numerical order. After the listed experience categories, write in any unlisted relevant project experience categories and leave the profile codes blank. For each type of experience, enter the appropriate revenue index number to reflect the professional services revenues received annually (averaged over the last 5 years) by the firm or branch office for performing that type of work. A particular project may be identified with one experience category or it may be broken into components, as best reflects the capabilities and types of work performed by the firm. However, do not double count the revenues received on a particular project. Annual Average Professional Services Revenues of Firm for Last 3 Years. Complete this block for the firm or branch office for which this Part II is prepared. Enter the appropriate revenue index numbers to reflect the professional services revenues received annually (averaged over the last 3 years) by the firm or branch office. |
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Provide A-E professional services revenues for the office associated with this DUNS number for the last 3 years Federal: |
Work Performed |
Indicate Federal work (performed directly for the Federal Government, either as the prime contractor or subcontractor), non-Federal work (all other domestic and foreign work, including Federally-assisted projects), and the total. If the firm has been in existence for less than 3 years, see the definition for "Annual Receipts" under FAR 19.101. Firm in existence for under three years: Annual receipts of a concern that has been in business for less than 3 complete fiscal years means its total receipts for the period it has been in business, divided by the number of weeks including fractions of a week that it has been in business, and multiplied by 52. |
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Please enter the name and title of the person certifying the SF330 Part II information: |
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28 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) do business with the Department of Defense and provide information for provisions in the Defense Federal Acquisition Regulation Supplement (DFARS)? |
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29 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation? |
Supplies |
Supplies means all property, except land and interests in land, that is clearly identifiable for eventual use by or owned by the DoD at the time of transportation by sea. |
30 |
Does TEST COMPANY 04 (Doing Business As:Test DBA) represent that the prices set forth in this contract are based on the wage rate(s) or material price(s) established and controlled by a foreign government and do not include contingency allowances to pay for possible increases in wage rates or material prices? |
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If yes, please select the name of the host Country: |
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31 |
Is TEST COMPANY 04 (Doing Business As:Test DBA) effectively owned or controlled by a foreign government? |
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| Element (Data Field) |
Glossary |
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Search SAM Exclusion/Search D&B Records/Search More Locations |
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Classification |
Classification identifies the type of party that has been excluded. There are four types. |
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Organization Name |
The name of an excluded entity that falls under one of the following Classification Types: Special Entity Designation, Vessel or Firm. |
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DUNS |
A 9-digit number provided by D&B to uniquely identify a Firm. The system allows the user to conduct an initial search for a Firm by either DUNS or a combination of Organization Name and Address. If the user identifies a record as a Firm, but no DUNS is found in the search to SAM or D&B, a formal investigation will be launched upon saving the record. |
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CAGE Code |
The Commercial and Government Entity (CAGE) Code is a five-character ID number used extensively within the Federal Government. A CAGE code is automatically provided to each company that registers to do business with the government in SAM (if the entity does not already have one), and it helps to uniquely identify the company. For exclusions, the CAGE will typically only apply for "Firms." You may enter the CAGE if you know it, but it is not a required field. If the entity being excluded is a non-US entity, the company will have an NATO Commercial and Government Entity (NCAGE) Code which is also a five character ID number |
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Individual Prefix |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the prefix of the individual's name for the exclusion record (for example: Mr., Ms, etc). |
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Individual First Name |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the first name of the individual for the exclusion record |
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Individual Middle Name |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the middle name of the individual for the exclusion record. |
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Individual Last Name |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the last name of the individual with the exclusion record. |
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Individual Suffix |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the suffix of the individual with the exclusion record (for example, Jr, Sr, III, etc). |
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Address Type |
You may indicate whether the address is physical or mailing address. A physical address is required. |
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Address 1 |
When you enter the entity's information, SAM will check to see if it already has a record of the entity. If we don't find it in our records, we will check with Dun and Bradstreet. If we find a record in either place, SAM will provide the address for you in these fields. This address will be "read-only", meaning you may not edit them. If we cannot find the record in either SAM or D&B, you may enter the address information here if you know it. The address information consists of Lines 1-4 on address (where you would normally enter street information, suite, and the like), City, Zip Code, Zip Code +4, State, Country, and Province. State is required if Country is United States. |
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Address 2 |
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Address 3 |
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Address 4 |
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City |
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Zip Code |
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Zip Code +4 |
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Country Code |
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State |
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Province |
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Vessel Call Sign |
A vessel’s unique identification code as used in radio communication. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Type |
An indication of a vessel’s type. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Tonnage |
A measure of the vessel’s carrying capacity. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel GRT |
A vessel’s gross registered tonnage or total interval volume. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Flag |
Flag representing the country in which the vessel is registered. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Owner |
Persons to whom the vessel belongs. This field should only be filled out if the Entity Type is a Vessel. |
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Cross Reference |
If two exclusion records should be linked, for example if there are two Firms excluded for collusion, you may do that by creating a cross-reference link. The two records must be established as standalone records, and then they may be cross-referenced. |
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Individual SSN |
An individual's Social Security Number. |
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NPI |
The Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandated the adoption of a standard unique identifier for health care providers. The National Plan and Provider Enumeration System (NPPES) collects identifying information on health care providers and assigns each a unique National Provider Identifier (NPI). This number can be used to further identify a particular health care provider, if that is the debarred entity. |
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TIN |
The Tax Identification Number (TIN) is the nine-digit number which is either an Employer Identification Number (EIN) assigned by the Internal Revenue Service (IRS) (http://www.irs.gov/businesses/small/article/0,,id=98350,00.html) or Social Security Number (SSN) assigned by the Social Security Administration (SSA) (http:/www.ssa.gov/replace_sscard.html). The TIN is the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. |
Identification Info |
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Organization Name |
The name of an excluded entity that falls under one of the following Classification Types: Special Entity Designation, Vessel or Firm. |
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DUNS |
A 9-digit number provided by D&B to uniquely identify a Firm. The system allows the user to conduct an initial search for a Firm by either DUNS or a combination of Organization Name and Address. If the user identifies a record as a Firm, but no DUNS is found in the search to SAM or D&B, a formal investigation will be launched upon saving the record. |
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CAGE Code |
The Commercial and Government Entity (CAGE) Code is a five-character ID number used extensively within the Federal Government. A CAGE code is automatically provided to each company that registers to do business with the government in SAM (if the entity does not already have one), and it helps to uniquely identify the company. For exclusions, the CAGE will typically only apply for "Firms." You may enter the CAGE if you know it, but it is not a required field. |
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NPI |
The Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandated the adoption of a standard unique identifier for health care providers. The National Plan and Provider Enumeration System (NPPES) collects identifying information on health care providers and assigns each a unique National Provider Identifier (NPI). This number can be used to further identify a particular health care provider, if that is the debarred entity. |
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TIN |
The Tax Identification Number (TIN) is the nine-digit number which is either an Employer Identification Number (EIN) assigned by the Internal Revenue Service (IRS) (http://www.irs.gov/businesses/small/article/0,,id=98350,00.html) or Social Security Number (SSN) assigned by the Social Security Administration (SSA) (http:/www.ssa.gov/replace_sscard.html). The TIN is the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. |
Exclusion Details |
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Exclusion Program |
In the past, Exclusions could be identified as either "Procurement" (meaning the entity was ineligible to participate in Federal Procurement contracts and sales programs), "Non-Procurement" (meaning the entity was ineligible to participate in Nonprocurement Federal financial and nonfinancial benefit and loan programs (unless otherwise noted)), or "Reciprocal" (which encompasses both Procurement AND Non-Procurement restrictions). However, the Federal Register dated June 26, 1995 published the final regulation that establishes reciprocity between the Procurement and Nonprocurement exclusions. This means that all exclusionary actions initiated on or after August 25, 1995 are categorized as "Reciprocal," and the option no longer exists to select "Procurement only" or "Non-Procurement" only. Therefore, for new exclusions, this field will automatically populate with "Reciprocal." Also known as "Exclusion Type". |
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Classification |
Classification identifies the type of party that has been excluded. There are four types. |
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Exclusion Type |
One of four categories to which an exclusion is assigned to provide context around the exclusion. The categories are: 1) Preliminarily Ineligible (Proceedings Pending), 2) Ineligible (Proceedings Complete), 3) Prohibition/Restriction, and 4) Voluntary Exclusion. Each Exclusion Type has predetermined Cause (Nature) and Effect language which will automatically prefill onto the record. This language will discuss at a high level the reason for the exclusion and the effect, providing contracting officers and other interested parties guidance as to the eligibility of the debarred party for certain contracts, grants, loans and other government assistance. |
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Active Date |
The date the exclusion record becomes active. This may be the current date, a future date or a date that occurred in the past. Formerly known as "Action Date". |
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Termination Date |
Termination Date is the date the action will be removed from the active list of exclusions and placed on the inactive list |
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Indefinite Indicator |
If a definite Termination Date is not indicated, the user will must select the Indefinite radio button |
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Additional Comments |
Free text field allowing the user to include additional notes or description regarding the exclusion. This field can be used for specific agency legislation citations. Please note that this field is public and should not be used for personal notes or for Privacy Act protected data. |
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Agency Parent |
Name of the immediate parent of the excluding agency. This may be used to determine the Department under which the exclusion falls. |
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Exclusion Agency |
Government Agency that is excluding the entity. |
Cross Reference |
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Classification |
Classification identifies the type of party that has been excluded. There are four types. |
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Organization Name |
The name of an excluded entity that falls under one of the following Classification Types: Special Entity Designation, Vessel or Firm. |
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DUNS |
A 9-digit number provided by D&B to uniquely identify a Firm. The system allows the user to conduct an initial search for a Firm by either DUNS or a combination of Organization Name and Address. If the user identifies a record as a Firm, but no DUNS is found in the search to SAM or D&B, a formal investigation will be launched upon saving the record. |
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CAGE Code |
The Commercial and Government Entity (CAGE) Code is a five-character ID number used extensively within the Federal Government. A CAGE code is automatically provided to each company that registers to do business with the government in SAM (if the entity does not already have one), and it helps to uniquely identify the company. For exclusions, the CAGE will typically only apply for "Firms." You may enter the CAGE if you know it, but it is not a required field. |
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Individual Prefix |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the prefix of the individual's name for the exclusion record (for example: Mr., Ms, etc). |
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Individual First Name |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the first name of the individual for the exclusion record |
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Individual Middle Name |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the middle name of the individual for the exclusion record. |
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Individual Last Name |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the last name of the individual with the exclusion record. |
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Individual Suffix |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), enter the suffix of the individual with the exclusion record (for example, Jr, Sr, III, etc). |
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Address Type |
You may indicate whether the address is physical or mailing address. A physical address is required. |
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Address 1 |
When you enter the entity's information, SAM will check to see if it already has a record of the entity. If we don't find it in our records, we will check with Dun and Bradstreet. If we find a record in either place, SAM will provide the address for you in these fields. This address will be "read-only", meaning you may not edit them. If we cannot find the record in either SAM or D&B, you may enter the address information here if you know it. The address information consists of Lines 1-4 on address (where you would normally enter street information, suite, and the like), City, Zip Code, Zip Code +4, State, Country, and Province. State is required if Country is United States. |
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Address 2 |
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Address 3 |
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Address 4 |
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City |
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Zip Code |
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Zip Code +4 |
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Country Code |
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State |
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Province |
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Vessel Call Sign |
A vessel’s unique identification code as used in radio communication. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Type |
An indication of a vessel’s type. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Tonnage |
A measure of the vessel’s carrying capacity. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel GRT |
A vessel’s gross registered tonnage or total interval volume. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Flag |
Flag representing the country in which the vessel is registered. This field should only be filled out if the Entity Type is a Vessel. |
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Vessel Owner |
Persons to whom the vessel belongs. This field should only be filled out if the Entity Type is a Vessel. |
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Cross Reference |
If two exclusion records should be linked, for example if there are two Firms excluded for collusion, you may do that by creating a cross-reference link. The two records must be established as standalone records, and then they may be cross-referenced. |
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Individual SSN |
If the debarred entity has been classified as an Individual (and not a Firm, Vessel, or Special Entity Designation), you may enter the individual's Social Security Number here, if available. Please note this information will be protected as Privacy Act data and will not be displayed in public searches. |
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NPI |
The Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandated the adoption of a standard unique identifier for health care providers. The National Plan and Provider Enumeration System (NPPES) collects identifying information on health care providers and assigns each a unique National Provider Identifier (NPI). This number can be used to further identify a particular health care provider, if that is the debarred entity. |
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TIN |
The Tax Identification Number (TIN) is the nine-digit number which is either an Employer Identification Number (EIN) assigned by the Internal Revenue Service (IRS) (http://www.irs.gov/businesses/small/article/0,,id=98350,00.html) or Social Security Number (SSN) assigned by the Social Security Administration (SSA) (http:/www.ssa.gov/replace_sscard.html). The TIN is the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. |
