Own groups
In this topic
- Manage new membership requests
- Invite members
- Remove members
- Share public content
- Remove content
- Share your group
If you've created a group that allows people to apply to join, you accept or decline membership requests and invite people to join. As a group owner, you can also manage content you don't own. You can share public content to your group, which is useful when you find content that relates to the focus of your group but the owner is not a member. You can also remove content that members have shared to the group.
Tip:
Only group owners and those with privileges can manage membership requests, invite people to join, share public content, and remove content from the group.
Manage new membership requests
When someone requests to join a group you own, you see a New Membership Requests link in the group with the new request.
- Verify that you are signed in.
- Open Groups.
- Click Membership Requests and in the pop-up that appears, click Approve or Decline.
If you approve the request, the user is automatically added to your group. If you decline the request, the user is not added to your group. In either case, the user can check the status by opening the notifications window at the top of the site.
Invite members
If you have privileges to view groups owned by members, you can add members directly to groups without the members needing to accept invitations. Administrators and members with privileges can also add members directly to a group.
- Verify that you are signed in. If you want to add members directly, verify that you are signed in to your organization and have privileges to manage groups owned by members.
- Open Groups and click the name of the group you want to invite people to join.
- Click Invite Users and search for users to invite to join your group.
You can search for users by name or by words users may have in their profile description, for example, Mike Jones Redlands GIS. If you are inviting members of another organization to your group, only those users who have made their profiles available to the public will be found in a search. However, you can still invite users who haven't set their profiles to be public if you enter their exact user name.
Note:
You can only invite people who have the same type of account that you have. If you have an organizational account, you can only invite organizational accounts to join your group. If you have a public account, you can only invite public accounts to join your group.
- Click a name in the users list to add the name to the invitation list. Click the name to remove it from the invitation list.
- To add members directly, check add members of the organization immediately, without requiring confirmation. You only see this option if you have an organizational account and have privileges to view groups owned by members.
- When the list is complete, click Send Invitation to invite the
users to join your group or Add to Group to add members directly.
Note:
You only see one button option on the Invite Users window. The button changes from Send Invitation to Add to Group when you check the option to add members of the organization immediately without requiring confirmation.
Users receive a message in their Notifications pop-up. They can view the invitation on Groups and accept or reject it. If they accept the invitation, they will automatically be added to your group.
Remove members
If you no longer want a member to participate in your group, you can remove them from the group. Their items are also removed. The user's account and items are not removed from ArcGIS Online or your organization. To remove a member, click the Remove user from group button
to the right of the member's name.
Share public content
You can share public content with your group by following the steps below. If the content owner makes the item private, it is automatically removed from your group.
- Find and open the item page for the public item you want to share with your group. Items that have been shared with everybody (public) include a Share button on their item page. The Share button appears when you own at least one group.
- Click Share and check the box to the left of the group you want to share the item. You can check more than one group if you want to share the item with multiple groups you own.
Remove content
If a group member has shared an item you do not think fits into your group, you can remove it. The item no longer appears in the group, but it is not deleted from the owner's account. It is still available to the owner and retains its other sharing properties, for example, being a public item. To remove an item from your group, click the Remove item from group button
to the right of the item listed on the group page.
Share your group
If your group is public and you have sharing privileges, you can share the group with others using the Share button at the top of the group page. You can copy a short URL and paste it in an email, blog, or website; embed the group items into a website; and create an app with configurable templates.