Levels, roles, and privileges

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Levels
Roles
Privileges

Organizations can use, create, and share a wide range of geographic content, including maps, scenes, apps, layers, and analytics. The ability of individual organization members to access and work with content in different ways depends on the privileges they have in the organization. Levels allow organizations to control the scope of privileges that can be assigned to members through roles.

Levels

Organizations use levels to allocate accounts based on the privileges that members need. Members are assigned a level when they are invited to the organization. The level determines which privileges are available to the member. ArcGIS offers two levels of membership.

Level 1 membership is for members who only need privileges to view content, such as maps and apps, that has been shared with them through the organization, as well as join groups within the organization. Level 2 membership is for members who need to view, create, and share content and own groups, in addition to other tasks.

For example, a content creator assigned a level 2 account can create and share a site selection app with a group of users in their organization. This app allows users to select a specific site and view attribute information about the site that should only be available to internal employees. A member with a level 1 account can join the group and view and interact with the app.

Roles

A role defines the set of privileges assigned to a member. Privileges are assigned to members through a default role or a custom role. Members are assigned a role when they are invited to the organization.

Note:

Once the member joins, their role can be changed by administrators and those with privileges to change member roles. Changing roles to or from administrator can be done only by administrators.

Default roles

ArcGIS Online defines a set of privileges for the following four default roles:

Viewer—View items such as maps, apps, demographics, and elevation analysis layers that have been shared with the member. Join groups owned by the organization. Use network analysis and geocoding. Members assigned the Viewer role cannot create, own, or share content, or perform analysis or data enrichment. The Viewer role can be assigned to level 1 or level 2 accounts.
User—Viewer privileges plus the ability to see a customized view of the site, use the organization's maps, apps, layers, and tools, and join groups owned by the organization. Members assigned the User role can also create maps and apps, add items, share content, and create groups. The User role can be assigned to level 2 accounts.
Publisher—User privileges plus the ability to publish features and map tiles as hosted web layers. Members assigned the Publisher role can also perform analysis on layers in maps. The Publisher role can be assigned to level 2 accounts.
Administrator—Publisher privileges plus privileges to manage the organization and other users. An organization must have at least one administrator. However, there is no limit to the number of roles that can be assigned within an organization. For example, if an organization has five members, all five members can be administrators. The Administrator role can be assigned to level 2 accounts.

The following table shows the privileges defined for each of the default roles.

Privilege	Default role
	Viewer	User	Publisher	Administrator
Use maps and apps
Use geosearch
Use demographics
Use elevation analysis
Use geocoding
Use network analysis
Join groups without item update capability
Join groups with item update capability
Use subscriber content
Use spatial analysis
Use GeoEnrichment
Create content
Share maps, apps, and scenes
Create groups
Edit features
Publish hosted web layers
Perform analysis
Manage Open Data sites
Invite users to organization
Manage organization resources
View subscription status
Configure website
Create custom roles
ArcGIS Marketplace provider (requires organization authorization)
Set up enterprise logins
Manage credit budgets
Enable and disable Esri access on member accounts
Disable multifactor authentication on member accounts
Change member role to or from administrator
Remove other administrators from the organization
Move member content to different folders within the member's My Content page
Share content with public when organization does not allow members to share outside the organization
Create and own groups that allow members to update all items in the group

Custom roles

Organizations may want to refine the default roles into a more fine-grained set of privileges by creating custom roles. For example, your organization may want to assign some members the same privileges as a default User but without allowing them to edit feature data. This could be achieved by creating a custom role based on the default User role, turning off the editing privileges, and calling the custom role User without Editing or something similar.

Only default administrators—that is, those who have been assigned the Administrator role—can create, configure, and assign custom roles. Default administrators configure custom roles based on any combination of available general and administrative privileges. If you have a custom role, ask your administrator for a list of associated privileges.

The privileges that can be granted to a member through a custom role cannot exceed those associated with their assigned member level. For example, if a level 1 member is assigned a custom role that has more privileges than a level 1 account allows, the additional privileges will be disabled for that member.

Privileges

Privileges allow organization members to perform different tasks and workflows in an organization. For example, some members have privileges to create and publish content, while others have privileges to view content but cannot create their own.

General privileges

Members who perform specific tasks within the organization—create maps or edit features, for example—can be assigned the general privileges they need to work and share with groups, content, and features.

General privileges
Groups	Create, update, and delete
	Join organizational groups
	Join external groups
Content	Create, update, and delete
	Publish hosted feature layers
	Publish hosted tile layers
	Publish hosted scene layers
Sharing	Share with groups
	Share with organization
	Share with public
	Make groups visible to organization
	Make groups visible to public
	Make groups available to Open Data
Premium Content	Geocoding: Use Esri World Geocoder to convert addresses to map points (geocoding) such as when publishing a CSV file of addresses as hosted feature layers or adding a CSV file of addresses to a map (does not apply to custom geocoders configured for the organization)
	Network Analysis: Perform network analysis tasks such as create drive-time areas
	Spatial Analysis: Perform spatial analysis tasks such as create buffers
	GeoEnrichment: Use GeoEnrichment to enrich features
	Demographics: Use premium demographic map layers
	Elevation Analysis: Perform elevation analysis tasks on elevation data
Features	Edit: Edit features based on permissions set on the layer
Features	Edit with full control: Edit features with full control on editable hosted feature layers
Open Data	Manage Open Data site(s)

Administrative privileges

The privileges listed below allow custom roles to assist the default administrators with managing members, groups, and content in the organization. These custom administrative roles do not include the full set of privileges reserved for default administrators—that is, those assigned the Administrator role.

Administrative privileges
Members	View all: View all member account information
	Update: Update member account information
	Invite: Invite members to the organization
	Disable: Disable members from the organization
	Change roles: Change roles of members Note: Only default administrators can change the role to and from the Administrator role.
	Manage licenses: Manage licenses for members
Groups	View all: View group owned by members
	Update: Update group owned by members
	Delete: Delete group owned by members
	Reassign ownership: Reassign ownership of groups
	Assign members: Assign members to groups and remove members from groups
Content	View all: View content owned by members
	Update: Update content owned by members
	Delete: Delete content owned by members
	Reassign ownership: Reassign ownership of content
ArcGIS Marketplace subscriptions	Request purchase information: Request purchase information in ArcGIS Marketplace
ArcGIS Marketplace subscriptions	Start trials: Start trials in ArcGIS Marketplace

Privileges for common workflows

Some workflows require a combination of privileges. If you cannot perform a function that you think your role should allow you to perform, verify that your administrator has enabled the full set of privileges required for the function.

Workflow	Required privileges
Use the analysis tools	Create content Publish hosted feature layers Use spatial analysis Note: Some tools require privileges to use GeoEnrichment or network analysis.
Publish hosted feature layers	Create content Publish hosted feature layers Use geocoding (to publish CSV files with addresses)
Publish hosted tile layers	Create content Publish hosted tile layers
Publish hosted scene layers	Create content Publish hosted feature layers Publish hosted scene layers
Publish hosted elevation layers	Create content Publish hosted tile layers
Publish apps from the map viewer or group page	Create content Share items (with groups, organization, or public)
Embed maps or groups	Create content Share items with public
Manage content owned by members	View all member account information View content Update content Delete content Reassign content
Manage groups owned by members	View all member account information View group Update group Delete group Reassign group Add member to group
Manage member profiles	View all member account information Update member account information
Make groups available to open data sites	Make groups visible to public Make groups available to open data sites
View subscription status	View all member account info View all content View all groups
Add, update, and delete features in hosted feature layers that have editing enabled for add or update only	Edit features Edit with full control

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