Students Called to Active Duty
The University of North Texas has an interest in supporting students who serve in the military and who are called to active duty while enrolled. A student who is a member of the National Guard, Reserve, or other branch of the United States Armed Forces and is unable to complete classes because of military activation may request course withdrawals, incompletes or grades for currently completed coursework, depending on the timing of the activation and the individual needs of the student. These requests will ensure understanding and standardized guidelines for awarding grades to students called to active military duty during an academic semester.
A student who is called to active duty while enrolled in the University of North Texas will be required to provide documentation of military orders to the Dean of Students office and to follow procedures for withdrawal through this office and indicate the options of withdrawal, requesting an incomplete or requesting assignment of grades depending on the time of activation during the semester. A Dean of Students’ representative will meet with the student to discuss options and consider all areas that affect the student upon withdrawal.
The Dean of Students office will review the form, verify the military orders, and review the academic options available to the student. If incompletes or grades are requested, the student will be referred to the faculty member or academic department for assistance. The Dean of Students’ office will send notification of the verification of military orders and the student’s preference (for incomplete or grade assigned) to the faculty member/instructor of record, academic department and Associate Dean.
Per Texas Education Code 54.0006 (f) 3, grades are either assigned or incompletes are granted. If a student receives an incomplete he or she will have one year from the end of their active duty to complete the course. The Dean of Students office will complete the official withdrawal of the student and fully refund appropriate tuition and fees. If a student opts for an incomplete or grades are assigned, no refund will be given.