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CSDR Overview and Policy
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Introduction and Timeline:
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CSDRs are the primary means by which the Department of Defense (DoD) collects data
on the costs that contractors incur on DoD programs. CSDR reporting and processing
requirements are determined by Acquisition Category (ACAT) program category and
the value of individual contracts and subcontracts within the program. Programs
are classified according to estimated dollar value for Research, Development, Test
and Evaluation (RDT&E), production, annual acquisition and life-cycle costs. Contractor
Cost Data Report (CCDR) requirements are the same for all contracts and subcontracts
within all categories. Also the services have discretion in applying CCDR requirements
to ACAT II and ACAT III programs.
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Department of Defense Instruction (DoDI) 5000.02:
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DoDI 5000.02, Operation of the Defense Acquisition System, dated January 7, 2015, summarizes CSDR requirements in Enclosure 1, Table 7 (CSDR System Requirements)
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DODI 5000.02
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CSDR Manual:
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The Deputy Director of Cost Assessment has issued guidance on Cost and Software Data Reporting (CSDR). The following November 2011 CSDR Manual cancels and replaces the Manual issued in April 2007.
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Nov 2011 CSDR Manual (DoDM 5000.04-M-1) (PDF)
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DoDI 5000.73
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The DoDI 5000.73 Cost Analysis Guidance and Procedures (dtd June 9, 2015) incorporates and cancels DoD 5000.4-M. It addresses CSDR in Section 4.c.(1) and cites the still-active DoD 5000.04-M-1 CSDR Manual.
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June 9, 2015 Cost Analysis Guidance and Procedures (DoDI 5000.73) (PDF)
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CSDR Requirements:
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The CSDR Requirement applies to all ACAT IAM, IAC, IC, and ID programs, as outlined below, regardless of contract type.
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Report |
When Required |
Contractor Cost Data Report (CCDR) |
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Software Resource Data Report (SRDR) |
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*Left to the discretion of the DoD Program Manager with approval by the Deputy Director of Cost Assessment.
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Defense Federal Acquisition Regulations Supplement (DFARS):
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The November 2010 DFARS clause establishes the requirement for CSDR reporting placed
in Requests for Proposals (RFP) and placed on contracts in the Contract Data Requirements
Lists (CDRL). The November 2011 CSDR Manual describes the CSDR requirements as mandated
by the DFARS:
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“The Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (e)) mandates
CSDR-related contractual activities in several sections. Specifically, section 234.7100
establishes general CSDR policy. Section 234.7101 prescribes use of the solicitation
provision and contract clause. Sections 252.234-7003 and 252.234-7004 establish
content requirements of the solicitation provision and contract clause, respectively.”
November 2011 CSDR Manual, p. 9
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Nov 2010 Defense Federal Acquisition Regulations Supplement (clauses 252.234.7003 and 252.234.7004)
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Nov 2010 Defense Federal Acquisition Regulations Supplement (clause 242.5003)
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MIL-STD-881C:
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Effective October 3, 2011, all MDAP and MAIS programs that meet the requirements for CSDR reporting, shall implement MIL-STD-881C as a contract requirement. Existing programs using the MIL-HDBK-881A WBS shall evaluate the cost impact, if any, to execute using the MIL-STD-881C as a contract requirement, and implement where deemed cost effective. The MIL-STD-881C contains 11 different WBS appendices, addressing Aircraft, Ships, Vehicles, Space, UAV, etc. The WBS is a product-oriented family tree composed of hardware, software, services, data, and facilities.
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MIL-STD-881C
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Operating and Support Cost Estimating Guide:
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The Operations and Support (O&S) Cost Estimating Guide was prepared by the Office of the Secretary of Defense (OSD) Director of Cost Assessment and Program Evaluation (CAPE) for use by the Department of Defense (DoD) Components (i.e., military departments and defense agencies) in developing estimates of system O&S costs. The guide was published February 2014.
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O&S Cost Estimating Guide
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