What to Submit

A 2013 Office of Science and Technology (OSTP) Public Access Memo requires all federal agencies with more than $100M in annual research and development expenditures, to support increased public access to research results funded by the federal government. This includes results published in peer-reviewed scholarly publications and the digitally formatted scientific data arising from unclassified unlimited research.

DTIC collects DoD-funded journal articles from authors and provides them to the public through a Public Access Search.

"Journal Articles: Managing Preprints, Reprints and Copyrights" [PDF] is an overview defining the different versions of a journal article, as well as which to submit to DTIC. It also discusses the different author copyright management categories.

"Public Access Journal Article Submission" [PDF]

Ensure that all journal articles include a funding acknowledgement when submitting to publishers:

• Internal (In-House) example: “This material is based on work supported by the Air Force Research Laboratory.”
  
• External (Contract/Grant) example: “This material is based on work supported by the U.S. Army Research Laboratory and the Army Research Office (W911NF-11-1-0071).”

Submit the Author’s Final Peer-reviewed Refereed Manuscript to DTIC at time of acceptance for publication

• Include DOI and journal citation metadata
  
• DTIC will embargo for 12-months from publication date before posting the manuscript on our public site.
  
• Submit via the Enterprise Content Management System http://www.dtic.mil/dtic/submit/submit.html
  
  • Follow the ECMS Instructions as seen here. Pay particular attention to the Document Type and SubType
    • Document Type: Choose “Journal Article” if the article was published more than 12 months ago; choose “OSTP Journal Article” if the article was published within the last 12 months.
    • Document SubType: Choose “Author Manuscript” if the version you are submitting is the final author’s peer-reviewed refereed manuscript (preferred) or “Journal Article” if it is the publisher’s version.

If you have any questions regarding Public Access and/or require any additional assistance, please contact our Public Access Team at dtic.belvoir.ooa.list.publicaccess@mail.mil or call 703-767-8030.

"SBIR/STTR Preparation and Submission to DTIC" [PDF] is a tutorial for preparing SBIR/STTR final reports. Instructions covered include the distribution statement format, SBIR Data Rights, Export Control concerns, and other document markings, as well as detailed instruction for completing the SF-298.

"SBIR/STTR FACT SHEET - Prepare & Submit SBIR/STTR Reports to DTIC" [PDF] is a summary of the above tutorial.

To submit reports electronically, go to our Submit home page.

Security, data rights and release marking and legends

Include the appropriate markings and legends on the cover page:

• Classification [PDF]
  
• SBIR/Government Data Rights
  
• Export Control (if applicable) [PDF]
  
• Distribution Statement [PDF]

Distribution statements: Identify the authorized audience for access to the report.

The default distribution statement for SBIR/STTR reports is:

• Distribution B: Distribution authorized to U.S. Government Agencies Only; Proprietary Information (DFARS – SBIR Data Rights); [enter report date]. Other requests for this document shall be referred to [enter full name and address of DoD Controlling Office] or enter “Refer to Block 9 on the SF298”.

Another possible choice is:

• Distribution E: Distribution authorized to DoD Only; Proprietary Information (DFARS – SBIR Data Rights); [enter report date]. Other requests for this document shall be referred to [enter full name and address of DoD Controlling Office] or enter “Refer to Block 9 on the SF298”.
  

SF-298, Report Documentation Page

A completed SF-298, Report Documentation Page, [PDF] should accompany the report. The information entered on the SF-298 shall match the information and markings on the report cover.

For assistance, please contact our Information Collection Division staff at dtic.belvoir.ecm.mbx.acquisitions@mail.mil or call 1-800-225-3842 (selection 6).