Passports
Official/No Fee Passport Application Procedures
Passport applications are accepted Monday through Friday, 0800-1100 at Bldg. 298. Applicants should call for an appointment at (252) 466-7405/4044. Walk-ins are accepted for emergency cases; please call ahead to check on the availability of the Passport Agent.
Turnaround time for passports is 6-8 weeks. Turnaround time for Visas is 3-4 weeks.
Recommend you apply as soon as possible.
BEGINNING 8 AUGUST 2011 ALL PASSPORTS MUST BE SIGNED IN ORDER TO OBTAIN VISA.
You will need the following documents with you when you apply for a passport:
- Passport application DS-11 or DS-82 version 12-2010 (Must be typed via www.travel.state.gov website )
- Application for Official/ No Fee Passport and/or Visa (DD Form 1056) Form must be typed and signed by the Commanding Officer or By direction in BLUE ink.
- Proof of Citizenship: (Only one is required)
- Original Birth Certificate: Must have embossed/raised seal, signature of registrar, file number and file date, BOTH birth parents’ names must be listed on the certificate . (Copies, hospital certificates, birth registration cards, and ABSTRACTS OF BIRTH from the STATES OF CALIFORNIA & TEXAS are not acceptable)
- Previous passport.
- Original naturalization certificate for naturalized citizens.
** Passport applications cannot be accepted without one of the above **
- Two passport photos and any additional photos that may be required for Visas (usually one photo for each Visa is required.) Photos can be taken free of charge at Combat Camera, Bldg. 4279. Hours of Operation are Monday-Friday 0800-1100 (252)466-5114. Photos can also be taken out in town for a fee.
- Copy of PCS or TAD orders.
- If under four weeks, an expedite letter is required.
All applicants 16 years of age or older must appear in person with identification.
Public Law 106-113 requires that either parents or legal guardians appear in person before a passport acceptance agent and both must, under oath, sign the passport application for a child under the age of 15. There will, however, be circumstances when only one parent or no parent is available to apply for the child. Following are guidelines for each case.
BOTH PARENTS ARE AVAILABLE TO APPLY
When both parents or legal guardian(s) are available and able to appear in person to apply for the passport for the minor, they must be able to establish three things:
Their own identity. Parents or legal guardian must present one of the following:
• Valid Military ID Card
• Valid Driver’s License
• Valid US or foreign passport with recognizable photo
• Naturalization Certificate or Certificate of Citizenship
• Alien Registration Card issued by the Immigration and Naturalization Service
Their relationship to the child. The document submitted must show the names of the parents.
• Certified US Birth Record
• Certified Foreign Birth Record
• FS-240 Report of Birth Abroad
• DS-1350 Certification of Birth Abroad
• Adoption decree (must show adoptive parent’s names)
The child’s US citizenship. One of the following documents must be submitted for the child.
• Certified US Birth Record
• FS-240 Report of Birth
• DS-1350 Certification of Birth Abroad
• Naturalization Certificate
• Previous US Passport
ONLY ONE PARENT IS AVAILABLE TO APPLY
The parent who appears in person must submit documentation to explain the absence of the other parent. One parent may sign the application if he/she can provide one of the following.
• Death Certificate of the other parent
• A non-notarized, signed statement from the absent parent consenting to the issuance of a passport for the minor
• The child’s certified Birth Record (US or foreign) which lists only the name of the parent making the application for the minor
• The child’s “Report of Birth Abroad” or “Certification of Birth Abroad” which lists only the name of the parent applying for the passport
• A court order granting sole custody to the parent who is making the application and which does not contain restrictions on the minor’s travel
• An adoption decree which lists the name of only the parent making the application.
• A judicial declaration of incompetence of the absent parent
• A copy of the commitment order or other comparable document for the incarcerated parent
If none of the above documentation is available, the parent who is applying for the passport must submit a non-notarized signed statement explaining why he/she cannot obtain the consent of the absent parent.
NO PARENT IS AVAILABLE TO APPLY
When there is no parent or guardian available to submit the application for the minor, then the person who applies for the child must appear in person with a NOTARIZED written statement or affidavit from either parents or custodial parent(s) authorizing him/her to apply for the passport of the minor. When the statement or affidavit is only from one parent, then evidence of sole custody must also be submitted.
SIGNING THE APPLICATION
When both parents (or both legal guardians) submit the application for the minor, the parents or guardians both must sign the application on the line in Item 21 of the DS-11 which is marked “Applicant’s Signature – Age 16 or older”. Until revised application forms are available, please follow this procedure.