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The Grants Management Modernization Program - Overview

The GMM team was assembled in response to the 2014 – 2018 FEMA Strategic Objective 5.4, “Streamline and strengthen FEMA’s business processes and systems,” which identifies the need to integrate financial and grants systems and establish a single IT platform and common business processes to manage all FEMA grants from initiation through closeout. To answer this Strategic Objective call, GMM’s team is composed of FEMA senior leadership; program managers; financial analysts; system owners; and Regional, State, Local, Tribal and Territorial advisors. The GMM team is also working with external data management and migration experts as well as business process re-engineering consultants to ensure the program’s success.

GMM’s multi-disciplinary approach and inter-agency partnerships include several integrated project teams and Working Groups whose members come from over 16 DHS Offices and Agencies as well as over 14 FEMA Offices, all ten FEMA Regions, and a wide range of State, Local, Tribal, and Territorial stakeholders.

Why is the GMM program needed?

In 2015, FEMA managed over 40 active grant programs to support the Department of Homeland Security missions in response, recovery, mitigation, and preparedness. However, nine primary IT systems were used to manage these grant programs, and many had different ways of doing business.

This diagram illustrates the nine existing legacy IT systems used by FEMA. These systems are called EMMIE, EMIS, Non-Disaster Grants, AFG, Grants Reporting Tool, Mitigation eGrants, NEMIS-HMGP, Individual Assistance, and NEMIS-PA. EMIS, Non-Disaster Grants, AFG, and Grants Reporting Tool are all Preparedness and National Protection systems. Individual Assistance, NEMIS-PA, EMMIE, EMIS, and Non-Disaster Grants are all Office of Response and Recovery systems. NIEMIS-HMGP and Mitigation eGrants are both Federal Insurance & Mitigation Administration systems. Non-disaster grants fall under U.S. Fire Administration systems.

GMM is working to integrate the 40+ programs by establishing a single grants management IT platform for their operations, and, where possible, by establishing a common grants management life cycle and unified processes.

The objectives of GMM are to:  

•Simplify the grants life cycle process.
•Improve the timeliness of funding to support survivors and facilitate community resiliency.
•Improve the allocation of grant funds across the emergency management community.
•Streamline and improve business performance by improving business processes and supporting decision-making.
•Improve business intelligence and decision-making by increasing access to data.
•Improve compliance with regulations and statutes.
•Reduce overall sustainment costs by consolidating legacy systems into a single grants management IT platform.

What are the expected benefits of GMM?

Graphic drawing showing generic people representing recipeints and subrecipients, FEMA employees and media and public. These generic people are outside in a field walking and taking photos with a cityscape in the background.

 

For Recipients and Subrecipients:

  • Improve and streamline experience from announcement to close-out
  • Promote sharing of performance metrics and data

For FEMA Employees:

  • Improve the relationships
  • Minimize serial loss and improve the strategic decision making
  • Increased visibility of historic and current performance data

For the Media and Public:

  • Improved understanding of the grants provided to the community.
  • Increase transparency and awareness
  • Clarify FEMA’s role in the type of grant funding provided in response to disasters.
 

 

Last Updated: 
10/14/2016 - 18:09