U.S. Department of Transportation
Research and Innovative Technology Administration
Revised April 2010 [items 2.), 4.), 5.), 6.)A, and Exhibit B]
For a summary of the reporting requirements described below, refer to Exhibit B at the end of this document.
1. Directory of Key Center Personnel: The Center Director shall prepare a "Directory of Key Center Personnel" that includes the names, phone/fax numbers, mailing addresses, and e-mail addresses of key Center personnel, including the Director's primary administrative staff person and at least one contact person at each university in a consortium, if any. This information must be placed on the Center's website no later than six weeks after DOT approves the Center's strategic plan at the beginning of the grant, and the Center Director shall ensure that the information remains posted and is continually updated as necessary through the life of the grant.
2. Research Project Descriptions: Within one month after project selection, the Center Director shall do the following:
3. Center Newsletter: The Center Director shall issue at least two issues per year of an informational newsletter about activities taking place at the Center. The minimum-of-two issues must be completed during the first nine months of the grant year in order to provide RITA with sufficient documentation to justify award of the next year's increment of funding under the grant. The newsletter should focus on particular activities of interest or success stories at the Center that demonstrate the value of the UTC grant. Each newsletter must include at least one example each of research, education, and technology transfer activities. All issues of the newsletters shall be posted for the life of the grant on the Center's web site in a format suitable for printing out in hard copy if desired, and each new issue shall be distributed to interested parties identified by the Center in hard copy or electronically or both. One printed copy of each newsletter shall be submitted to the RITA Grant Administrator upon publication.
4. Financial Status Reports: The Center Director or designated university official shall submit to the RITA Grant Administrator one hard copy of the standard Federal financial report form SF 425 twice during each grant year established in the Center's approved strategic plan. The first report of each year shall cover the first six months of the grant year and is due seven months from the start date of the grant year. The second report shall cover the full, 12-month grant year and is due one month after the end date of the grant year.
5. Final Research Reports: The Center Director shall submit a final report for each research project conducted with Center funding. Final research reports shall give a complete description of the problem, approach, methodology, findings, conclusions, recommendations, etc., developed in the project and shall completely document all data gathered, analyses performed, and results achieved. The inside of the front cover shall show a disclaimer including the following:
Within two months after the completion of each project, the Center Director shall:
6. Annual Report: The Center Director shall submit an Annual Report prepared in three parts, each prepared as a separate document: A. Corporate Style Annual Report, B. Research Project Status List, and C. Performance Indicators. The Annual Report shall be submitted in hard copy to the RITA Grant Administrator two months after the end date of each grant year, at which time the Part A Corporate Style portion shall also be posted on the Center's website.
Report for the completed grant year and for the institution(s) comprising your UTC (except where otherwise indicated).
Research Selection
1. Number of transportation research projects selected for funding using your UTC grant funding (Federal and/or match). _______________
1a. Number of those projects that you consider to be: basic research ________, advanced research _________, and applied research __________. Projects may be included in more than one category if applicable.
2. Total budgeted costs for the projects reported in 1 above. $______________
Research Performance
3. Number of reports issued that resulted from transportation research projects funded by the UTC grant. _______________
4. Number of transportation research papers presented at academic/professional meetings that resulted from projects funded by the UTC grant. _______________
Education
5. Cumulative number of transportation-related courses that have been added since the beginning of the grant to the number of courses you reported in Baseline Measure 1 in your UTC Strategic Plan. Include courses added to the university course catalog whether or not they were conducted during a particular grant year.
Undergraduate: ______________
Graduate: ______________
6. Number of students participating in transportation research projects. Count individual students (one student participating in two research projects counts as one student).
Undergraduate: _______________
Graduate: _______________
Human Resources
7. Cumulative number of transportation-related advanced degree programs that have been added since the beginning of the grant to the number of degree programs you reported in Baseline Measure 3 in your UTC Strategic Plan.
Master’s Level: _______________
Doctoral Level: _______________
8. Number of students enrolled in transportation-related advanced degree programs (the baseline programs and any added since the beginning of the grant.
Master’s Level: _______________
Doctoral Level: _______________
9. Number of students who received degrees through the baseline and any added transportation-related advanced degree programs.
Master’s Level: _______________
Doctoral Level: _______________
Technology Transfer
10. Number of transportation seminars, symposia, distance learning classes, etc. conducted by your UTC for transportation professionals. ________________
11. Number of transportation professionals participating in those events. ________________
REPORT TYPE | DUE DATE | ON CENTER WEB SITE | TO RITA AND OTHERS | TO TRB/ NTL |
---|---|---|---|---|
Directory of Key Personnel | 6 weeks after strategic-plan approval; continually updated | Yes | No | No |
Research Project Descriptions/ TRB-RiP | One month after project selection | Yes | No | Yes |
Center Newsletter | Two issues during first 9 months of the grant year | Yes | One paper copy to RITA | No |
Final Research Reports | Two per year: 1) 7 months from start of grant year and 2) 1 month after end of grant year | No | One paper copy to RITA | No |
Final Research Reports | Two months after project completion | Yes | One copy each as shown below | Yes |
Annual Report -- “Corporate Style” | Two months after end of grant year | Yes | 5 paper copies to RITA | No |
Annual Report -- Research Project Status | Two months after end of grant year | No | Two paper copies to RITA | No |
Annual Report -- Performance Indicators | Two months after end of grant year | No | Two paper copies to RITA | No |
Distribution for Final Research Reports to Others (see above):
Report Submitted on CD Preferred (paper copy only if CD not available) to:
Transportation Library
Northwestern University
1970 Campus Drive
Evanston, IL 60208-2300
Send Email with URL (no paper copies) to:
phernand@library.berkeley.edu
Paul Hernandez
Institute of Transportation Studies Library
Transportation Research Board Library
2101 Constitution Avenue, NW
Washington, DC 20418
Send Email with URL (no paper copies) to:
Susan.Dresley@dot.gov
Volpe National Transportation Systems Center
Send URL plus One Paper Copy to:
FHWAlibrary@dot.gov
FHWA Research Library
Turner-Fairbank Highway Research Center
6300 Georgetown Pike
McLean, Virginia 22101-2296
One Paper Copy
U.S. Department of Commerce
National Technical Information Service
5301 Shawnee Road
Alexandria, VA 22312