Integrated Product Support (IPS) Element - Technical Data [Suggest Change]
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Primary Functional Area : Life Cycle Logistics
Technical Data represents recorded information of scientific or technical nature, regardless of form or character (such as equipment technical manuals and engineering drawings), engineering data, specifications, standards and Data Item Descriptions (DID). Data rights, data delivery, as well as use of any source controlled data as part of this element are included in technical data as are “as maintained” bills of material and system configuration identified by individual configuration item. Technical data does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration." See 10 U.S.C. 2302(4).
Technical data is a critical area of focus for the Product Support Manager (PSM). The PSM must identify, plan, validate, resource and implement management actions to develop and acquire information to:
- Operate, maintain, and train on the equipment to maximize its effectiveness and availability;
- Effectively catalog and acquire spare/repair parts, support equipment, and all classes of supply;
- Define the configuration baseline of the system (hardware and software) to effectively support the Warfighter with the best capability at the time it is needed.
Technical manuals (TMs) including Interactive Electronic Technical Manuals (IETMs) and engineering drawings are the most expensive and probably the most important data acquisitions made in support of a system. TMs and IETMs provide the instructions for operation and maintenance of a system. IETMs also provide integrated training and diagnostic fault isolation procedures.
According to paragraph 2.1.7 of the Product Support Manager (PSM) Guidebook, technical data “represents recorded information of scientific or technical nature, regardless of form or character (such as equipment technical manuals and engineering drawings), engineering data, specifications, standards and Data Item Descriptions (DID). Technical manuals (TMs), including Interactive Electronic Technical Manuals (IETMs) and engineering drawings, are the most expensive and probably the most important data acquisitions made in support of a system. TMs and IETMs provide the instructions for operation and maintenance of a system. IETMs also provide integrated training and diagnostic fault isolation procedures. Address data rights and data delivery as well as use of any proprietary data as part of this element. Establish a data management system within the IDE that allows every activity involved with the program to cost effectively create, store, access, manipulate, and exchange digital data. This includes, at minimum, the data management needs of the system engineering process, modeling and simulation activities, test and evaluation strategy, support strategy, and other periodic reporting requirements. Also includes as maintained bills of material and system configuration by individual system identification code or ―tail number.”
DoDI 5000.02 states that Program Managers for ACAT I and II programs, regardless of planned sustainment approach, shall assess the long-term technical data needs of their systems and reflect that assessment in an Intellectual Property Strategy. The Intellectual Property Strategy shall:
- Be integrated with other life-cycle sustainment planning and included in the Acquisition Strategy;
- Assess the data required to design, manufacture, and sustain the system, as well as to support re-competition for production, sustainment, or upgrades;
- Address the merits of including a priced contract option for the future delivery of technical data and intellectual property rights not acquired upon initial contract award and shall consider the contractor’s responsibility to verify any assertion of restricted use and release of data.
If affordable, ownership of full data rights is beneficial. But The Product Support Manager must consider the spectrum of alternatives available for data access, which can include ownership, option to buy ownership, leasing agreements, or access by way of a public-private partnership. There are choices that exist between the acquire or not-acquire decision.
Technical data rights fall into eight categories:
- Unlimited Rights. Developed exclusively at Government expense, and certain types of data (e.g., Form, Fit, and Function data (FFF); Operation, Maintenance, Installation, and Training (OMIT)). These rights involve the right to use, modify, reproduce, display, release, or disclose technical data in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so;
- Government Purpose License Rights. This right involves the right to use, duplicate, or disclose technical data for government purposes only, and to have or permit others to do so for government purposes only. Government purposes include competitive procurement, but do not include the right to permit others to use the data for commercial purposes;
- Limited Rights. A limited rights agreement permits the government to use proprietary technical data in whole or in part. It also means that the government has the expressed permission of the party providing the technical data to release it, or disclose it, outside the government;
- Restricted Rights. Developed exclusively at private expense. See DFARS 252.227-7014(a)(14);
- Negotiated License Rights. This right pertains whenever the standard license arrangements are modified to the mutual agreement of the contractor and the government. In this case, the exact terms are spelled out in a specific license agreement unique to each application;
- Small Business Innovative Research (SBIR) Data Rights. All technical data or computer software generated under an SBIR contract. Non-government users cannot release or disclose outside the Government except to Government support contractors;
- Commercial Technical Data License Rights. Applies to TD related to commercial items (developed at private expense). Managed same as Limited Rights;
- Commercial Computer Software Licenses. Applies to any commercial computer software or software documentation. Managed as specified in the commercial license offered to the public.
The repository for technical data is the SAE GEIA-STD-0007 compliant Logistics Product Database which captures data from all the IPS Elements along with the results of the supportability analyses.
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