FEDERAL-AID POLICY GUIDE
September 30, 1992, Transmittal 5
NS 23 CFR 230C
OPI: HCR-10
(1) The FHWA division will provide technical assistance and guidance to the State highway agencies in the preparation of their EEO Programs, if requested.
(2) Upon receipt of State highway agencies' EEO programs, the division will review them for completeness and compliance with FHWA program requirements.
(3) If FHWA requirements are met, the division will submit the programs to the regional office with recommendations for approval. However, where deficiencies are evident, the division will meetwith State highway agency officials to reconcile deficiencies before submitting programs to the regional office. In the latter instance, the FHWA division will advise the regional office of any difficulties which may delay submittal of the program.
(1) The regional office civil rights staff, in collaboration with the division office, should monitor the progress of State highway agencies equal employment opportunity programs periodically, including employment statistical data, but will conduct a review of these programs prior to their submission dates. A summary of the review will be sent to the Washington Headquarters Office of Civil Rights.
(2) The regional office civil rights staff will analyze the State highway agencies equal employment opportunity programs, including employment statistical data, prepare a written summary analysis and make recommendation for approval to the Washington Headquarters Office.
(1) Part I, Contractor Compliance: paragraph III, Accomplishments, paragraph V.C., Contract Sanctions, paragraph VI.C., Complaints, paragraph VII.C. and D., External Training including Supportive Services, and paragraph VIII, Minority Business Enterprise.
(2) Part II, State Highway Agency Employment: Assessment and Accomplishment Reports includinggoals and timetables.
(3) Part III, Employment Statistical Data.
"The requirement, that the States furnish employment goals and timetables when underutilization of minorities and females is found in SHA employment programs as required by FHWA regulations (23 CFR 230C), is and remains in full force and effect."
(1) there is adequate staff;
(2) there is adequate funding;
(3) frequent reviews are made (considering active contractors and subcontractors);
(4) reviews are sufficient to determine compliance; and
(5) the State's compliance procedure is sufficiently strict to ensure immediate correction of deficiencies.